Medical Inventory Coordinator- Permanent Full-Time

Pacific Centre for Reproductive Medicine; Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player in fertility care is seeking an organized and compassionate Inventory Coordinator. In this permanent, full-time role, you will play a crucial part in maintaining the medical supply chain that supports exceptional patient care. Your responsibilities will include coordinating the timely delivery of medical supplies, maintaining inventory databases, and assisting in budget management. Join a team that values integrity, empathy, and innovation, and make a meaningful impact in people's lives through your work. If you are ready to contribute to a culture of excellence and continuous improvement, this opportunity is perfect for you.

Benefits

Competitive Pay

Comprehensive Benefits Package

4 Weeks of Vacation

10 Personal Care Days

Retirement Savings Plan (4% employer match)

Personal & Professional Development Opportunities

Team Events

Supportive Culture

Qualifications

• 3-5 years of experience in medical supply chain or healthcare.
• Diploma in health/business administration or related field.

Responsibilities

• Coordinate ordering and delivery of medical supplies.
• Maintain inventory databases and perform stock counts.
• Prepare invoices for vendor payment approvals.

Skills

Organizational Policies

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Data Analysis

Education

Diploma in Health Administration

Diploma in Supply Chain Management

Diploma in Project Management

Tools

Electronic Medical Records (EMR)

Office Software

Job description

Inventory Coordinator- Permanent Full-Time

Location: On-Site | 500 4601 Canada Way, Burnaby, BC V5G 4X7
Schedule: Monday to Friday | Office Hours- 30 hours, 4 days a week

Join Our Team at Pacific Fertility!

Are you an organized, compassionate professional with a keen eye for detail? Do you want your work to have real meaning in people’s lives? At Pacific Fertility, we believe that excellence in patient care begins behind the scenes—with team members like you who ensure everything runs seamlessly.

We are currently seeking a Medical Inventory Coordinator to support our mission of delivering world-class fertility care. In this permanent, full-time role (30 hours/week, no weekends or holidays), you’ll be vital in maintaining the medical supply chain that keeps our clinical care exceptional.

We'd love to welcome you if you’re ready to bring your skills to a team that values integrity, empathy, and innovation.

Your Role & Responsibilities

• Coordinate the timely ordering and delivery of medical supplies to meet operational needs
• Maintain and update medical inventory databases and perform regular stock counts
• Prepare and submit invoices promptly for vendor payment approvals
• Serve as the central contact for medical supply management inquiries and issue resolution
• Support leadership by tracking supply initiatives aligned with safety priorities
• Assist in implementing standardized inventory management tools and processes
• Share accurate and timely information with leadership and key stakeholders
• Maintain internal communication platforms, including websites, SharePoint, and shared drives
• Communicate the medical inventory updates to employees and contractors
• Track and manage budget data related to medical supplies and equipment
• Analyze requirements and support the preparation of budget submissions
• Contribute to quality improvement initiatives by recommending and implementing process enhancements

Key Behaviors & Emotional Professionalism:

• Demonstrates integrity, honesty, and transparency in all decisions and interactions
• Fosters collaboration and teamwork across departments, physicians, and staff
• Prioritizes safety and compliance with laws, regulations, and best practices
• Views process challenges as opportunities for continuous improvement
• Leads with compassion, modeling empathy and respect in all relationships
• Strives to deliver a best-in-class experience for patients, families, and employees
• Champions innovation and supports a culture of ongoing process improvement

What You Bring to the Team

Education and/or Experience:

• Diploma in health or business administration, supply chain management, project management, or a related field.
• Three (3) to five (5) years of recent, related experience in a medical supply chain or healthcare environment.
• Equivalent combinations of education and experience may be considered.

Skills & Attributes

• Strong understanding of organizational policies, regulations, and procedures related to patient care
• Ability to work independently and collaboratively within interdisciplinary clinical teams
• Excellent interpersonal and communication skills, both verbal and written, especially when addressing complex matters
• Skilled in presenting and interpreting information to a variety of stakeholders, including patients, families, physicians, and staff
• Proficient in the use of office equipment and software, including electronic medical records (EMR)
• Strong problem-solving skills with the ability to analyze data, identify issues, and implement solutions
• Capable of interpreting various types of instructions and managing both abstract and concrete information

Why Join Pacific Fertility?

• Competitive Pay: Starting at $25.50/hour
• Comprehensive Benefits Package (including a Health Spending Account)
• Work-Life Balance:
  • 4 weeks of vacation to recharge and refresh
  • 10 Personal Care days for your well-being
  • A Team That Feels Like Family: Team events, first-class facilities, and a supportive culture
  • Opportunities to Grow: Personal & professional development tailored to your career aspirations
• Retirement Savings Plan: 4% employer match for your future

Ready to Make a Difference? Apply Today!

If this opportunity excites you, we want to hear from you! Join a team that is making a life-changing impact in fertility care.

Diversity & Inclusion:
Pacific Fertility is an equal-opportunity employer committed to fostering an inclusive and diverse workplace. Please let us know if you require reasonable accommodations during the hiring process.

Thank You for Your Interest!
While we appreciate all applicants, only those selected for the next steps will be contacted.

Be part of something meaningful. Apply now!