Medical Administrative Assistant | Medical Admin Support

Interior Health Authority; Penticton; On-site; CAD 49,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Education benefits

Vacation time

Insurance premiums

Health & dental coverage

Municipal Pension Plan

Balanced lifestyle

Job summary

The Interior Health Authority in Penticton is hiring a term-specific full-time Medical Administrative Assistant to join the IH Medical Administration Support team at Penticton Regional Hospital. The MAA will provide confidential administrative support to the COS and medical staff, coordinating workflows, agendas, minutes, and credentialing processes.

This role requires strong organizational and communication skills, experience in a healthcare setting, and the ability to handle sensitive

Qualifications

• Experience providing confidential admin support in healthcare
• Ability to manage complex workflows and schedules
• Experience with committees, agendas, minutes
• Strong written and verbal communication

Responsibilities

• Coordinate and organize workflow and schedules
• Prepare confidential correspondence for signature
• Design and create documents, presentations, orientation packages, and spreadsheets
• Support RMACs, MACs, credentialing and privileging processes
• Liaise with physicians and leadership on administrative matters

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Healthcare administration

Tools

Microsoft Office

Excel

PowerPoint

Job description

Interior Health (IH) is hiring a term specific full-time Medical Administrative Assistant (MAA) to join our IH Medical Administration Support team at the Penticton Regional Hospital in Penticton, B.C. This term position is until September 1, 2027 or return of the incumbent.

Who are we looking for?

The ideal candidate for the Medical Administrative Assistant role is a highly organized, detail-oriented professional with experience providing confidential administrative support in a fast-paced healthcare environment. The successful candidate will be skilled at managing complex workflows, prioritizing competing demands, and coordinating schedules for senior medical leaders, including the Chief of Staff (COS), while maintaining confidentiality. Strong written and verbal communication skills and proficiency in preparing professional documents, presentations, orientation packages, and spreadsheets are essential. The successful candidate will have experience supporting committees, preparing agendas and minutes, managing correspondence, and coordinating credentialing, privileging, and physician onboarding processes. Familiarity with healthcare systems, rural physician programs, and administrative processes such as hospital access and remuneration claims is an asset. A collaborative approach and ability to build positive relationships with physicians, leadership, and internal and external partners are essential to success in this role.

What We Offer

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training/education
• Employer paid vacation
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Balanced lifestyle

Salary Range

The salary range for this position is $49,445 (min) to $61,806 (midpoint) to $64,897 (max) per annum, based on 1.0 FTE. Interior Health typically establishes salaries within the minimum and midpoint of the salary range based on qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The Medical Administrative Assistant works in a team environment to provide confidential administrative support functions within the Chief of Staff office. The Medical Administrative Assistant maintains the integrity and confidentiality of all information flowing through and processed for the Chief of Staff (COS) office and performs routine administrative duties for the medical staff at the hospital. Some responsibilities include coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; and designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets.

Some Other Typical Duties And Responsibilities Include

• Organizes schedules, books meetings, and arranges travel.
• Prepares, monitors, and prioritizes correspondence.
• Committee/Meeting support – takes care of the logistics and prepares agendas and minutes.
• Maintains Quality Assurance files (disciplinary documentation) and liaises with the appropriate bodies as necessary.
• Assists the Quality Improvement team with document coordination resulting from critical incident reviews.
• Provides administrative support for the Regional Medical Advisory Committees (MAC), Local MACs, credentialing committee, departmental meetings, and semi-annual medical staff meetings.
• Coordinates information flowing to and from the RMACs and LMACs to the Health Authority Medical Advisory Committee and the IH Board of Directors.
• Assists medical staff with the location of policies, procedures, documents, and forms.
• Disseminates information to medical staff from various stakeholders.
• Provides local information/support to Physician Recruitment Service Partner and/or Recruitment Leader as requested.
• Provides information on request to support the credentialing and privileging processes on-site.
• Assists the Chief of Staff with ensuring appropriate processes have been followed for new physicians, locums, and medical learners providing services at the facility.
• Liaises with physicians, Physician Compensation, the Executive Medical Director’s office, and the Ministry of Health regarding various rural programs and incentives (e.g., Rural Specialist Locum Program, Rural GP Locum Program, Rural Continuing Medical Education, NITAOP [Northern Isolation Travel Assistance Outreach Program] and other ministry-funded rural physician payment incentives) as applicable and required.
• Performs other related duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

How will we help you grow?

We provide you with an orientation customized to meet your needs, and immediate support and access from excellent colleagues. You will have access to work in an interdisciplinary environment where patients are at the centre of care. We also offer continuous education opportunities.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”