Medical Administrative Assistant

Healot Professional Services; Golden Horseshoe; On-site; Part time

Job summary

An established industry player is seeking a detail-oriented administrative professional to join their team. This role involves coordinating information flow, managing appointments, and maintaining confidential records in a fast-paced environment. The ideal candidate will possess strong communication skills, proficiency in MS Office, and a commitment to client service. With a focus on accuracy and efficiency, this position offers the opportunity to contribute to a supportive team while ensuring operational excellence. If you thrive in a dynamic setting and are ready to make a meaningful impact, this is the perfect opportunity for you.

Benefits

Free parking available

Qualifications

• 1-2 years of experience in a relevant administrative role.
• Proficient in MS Office tools and strong communication skills.

Responsibilities

• Coordinate information flow and maintain filing systems.
• Schedule appointments and manage confidential medical records.
• Perform data entry and provide excellent customer service.

Skills

Attention to detail

Client focus

Excellent oral communication

Excellent written communication

Organized

Team player

Education

College diploma or equivalent experience

Tools

MS Word

MS Excel

MS Outlook

MS Windows

Electronic mail

Job description

Overview

Wage: $34.20 hourly / 35 hours per Week

Shift time available: Evening, Morning

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Relocation costs not covered by employer

Responsibilities

Tasks

• Coordinate the flow of information
• Interview patients to obtain case histories
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service

Experience and specialization

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Excel
• MS Windows
• MS Outlook

Area of work experience

• Contracts
• Financial statements
• Invoices
• Reports and records

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player

Benefits

Other benefits

• Free parking available

How to apply

Direct Apply

By Direct Apply

By email

[e-mail]

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• What is the highest level of study you have completed?
• What is your current level of study?