Medical Administrative Assistant

Dr. Dhiraj Dhanjani; Cambridge; On-site; Full time

Job summary

An innovative healthcare clinic is seeking a dedicated Medical Office Administrative Assistant to support its growing team. This role involves managing both clinical and administrative tasks, ensuring a compassionate experience for patients. The ideal candidate will thrive in a fast-paced environment, demonstrating strong interpersonal skills and a professional demeanor. With opportunities for growth into leadership roles, this position is perfect for someone eager to contribute to a collaborative healthcare setting. Join a supportive team and play a vital role in enhancing patient care and clinic operations.

Benefits

Health Spending Account

2 weeks paid vacation after 12 months

Annual performance review

Supportive team environment

Qualifications

• Proficiency with Accuro EMR is mandatory.
• Experience with medical scheduling and clinic workflows is essential.

Responsibilities

• Greet and check in patients warmly and professionally.
• Manage electronic medical records and assist with in-office procedures.

Skills

Interpersonal Communication

Multitasking

Professional Demeanor

Medical Terminology

Education

Grade 12 Diploma

Medical Office Administration Certification

Tools

Accuro EMR

Jane App EMR

Job description

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Medical Office Administrative Assistant – Urology and Pelvic Health and Wellness Clinic

• Full-Time | Monday to Friday, 8:00 AM – 4:00 PM
• Starting wage: Minimum $24/hour (salary commensurate with experience) + benefits

We are seeking a dedicated, professional, and highly organized Medical Office

Administrative Assistant to support a newly established Urology and Pelvic Physiotherapy

This is an exciting opportunity for a motivated, detail-oriented, and independent individual

who thrives in a fast-paced healthcare environment. As a core member of our growing team, you

will play a central role in both clinical and administrative operations—ensuring a smooth,

discreet, and compassionate experience for patients seeking care for deeply personal pelvic

and urological health concerns.

This dual-specialty clinic will offer both urology consultations and procedures, as well as

pelvic physiotherapy services, creating a collaborative space focused on whole-patient care.

You will be involved in everything from reception and scheduling to EMR management and

in-office testing, with a unique opportunity to grow alongside the clinic as we expand services

and staffing.

We’re looking for someone who is warm, empathetic, and solution-oriented—a true self-

starter who takes pride in creating an organized and welcoming clinic experience. For the right

candidate, there is potential for growth into a leadership role, such as office manager

overseeing future staff, as the clinic evolves.

Key Responsibilities

• Greet and check in patients in a warm and professional manner
• Schedule patient appointments and procedures (in both clinic and hospital settings)
• Manage electronic medical records (Accuro EMR essential) including scanning, faxing, and correspondence
• Assist with minor in-office procedures such as uroflowmetry and bladder scans (training provided)
• Liaise with hospitals, diagnostic clinics, and referring physician offices
• Prepare medical forms, manage documentation, and maintain strict patient confidentiality
• Support pelvic physiotherapy operations including reception, scheduling, and client communication
• Order and manage clinic inventory and office supplies
• Participate in the clinic’s growth and development, with interest in future management responsibilities

Required Qualifications

• Grade 12 diploma or equivalent
• Proficiency with Accuro EMR (mandatory)
• Experience with medical scheduling and clinic workflows
• Professional demeanor, discretion, and strong interpersonal communication skills
• Competency with computers and understanding of medical terminology
• Ability to multitask and work independently in a dynamic healthcare environment
• Willingness to learn and perform bladder scans and uroflowmetry (training provided)

Preferred Qualifications

• Familiarity with Jane App EMR (asset)
• Completion of a Medical Office Administration diploma, certification, or equivalent experience
• Experience in a healthcare setting (hospital, physician office, physiotherapy clinic, etc.)
• Knowledge of OHIP billing and private insurance documentation
• Starting wage: Minimum $24/hour (salary commensurate with experience)
• Full-time: Monday to Friday, 8:00 AM – 4:00 PM (40 hours/week)
• Health Spending Account
• 2 weeks paid vacation after 12 months of employment (plus paid statutory holidays)
• Annual performance review with opportunities for salary progression and expanded responsibilities
• Supportive team environment with opportunity to grow alongside a new and innovative clinic

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and why

you’re interested in this position.

Send applications to: [e-mail]

We appreciate all applications; however, only candidates selected for an interview will be contacted.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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