Medical Administration Coordinator & Assistant

Vancouver Coastal Health; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking healthcare leader as a Medical Administration Coordinator & Assistant. This role offers the chance to support senior medical staff, coordinate physician recruitment, and maintain vital records in a dynamic environment. With a commitment to innovation and community engagement, this position is perfect for those looking to make a meaningful impact in healthcare. Enjoy a supportive workplace that values diversity and offers comprehensive benefits, including health coverage and wellness programs, while contributing to the well-being of over one million residents in British Columbia.

Benefits

Health Coverage

Training Programs

Wellness Supports

Recognition Programs

Staff Discounts

Qualifications

• 3-5 years of experience in a healthcare environment supporting senior management.
• Advanced skills in word processing, spreadsheets, databases, and presentations.

Responsibilities

• Provide administrative assistance to senior medical staff and support committees.
• Coordinate credentialing, reappointment, and dues collection.
• Maintain staff records and generate reports.

Skills

Administrative Support

Communication Skills

Analytical Skills

Time Management

Confidentiality

Education

Diploma in a related field

Tools

Word Processing Software

Spreadsheets

Databases

Presentation Software

Job description

Medical Administration Coordinator & Assistant

Join to apply for the Medical Administration Coordinator & Assistant role at Vancouver Coastal Health.

The salary range for this position is CAD $29.31/Hr. - CAD $38.47/Hr.

Come work as a Medical Administration Coordinator & Assistant with Vancouver Coastal Health (VCH)!

Reporting to the Senior Medical Director and the Executive Assistant/Office Coordinator, the Medical Administration Coordinator & Assistant provides administrative support to Medical Directors, coordinates medical staff recruitment, credentialing, reappointment, and assists with physician complaints. Maintains staff records, produces documents, and attends meetings. Primary relationships include Medical Directors, Department Heads, Credentials Committee, staff and locum physicians, Risk Management, and other health authorities.

Responsibilities include:

• Providing administrative assistance to senior medical staff and supporting committees, ensuring confidentiality and professionalism.
• Coordinating credentialing, reappointment, and dues collection, liaising with relevant parties.
• Maintaining staff records and generating reports.
• Supporting physician recruitment, including advertising, interviews, and orientation.
• Assisting with physician complaints, gathering information, and referring to Risk Management.
• Producing reports, correspondence, and presentation materials.
• Monitoring budgets such as Physician Education Funds and Medical Staff Funds.
• Coordinating meetings, preparing agendas, minutes, and follow-up actions.
• Liaising with medical staff, departments, and external organizations to follow up on issues.

Education & Experience

• Diploma in a related field plus 3-5 years' recent experience in a healthcare environment supporting senior management, or an equivalent combination.
• Advanced skills in word processing, spreadsheets, databases, and presentations; typing speed of at least 60 w.p.m.

Knowledge & Abilities

• Judgment, tact, and discretion handling confidential information.
• Professional communication with senior leaders and external contacts.
• Strong investigative, analytical, and time management skills.
• Proficiency in computer applications and thorough data entry and reporting skills.

All healthcare workers must report vaccination history as per Ministry of Health policy, including providing records during onboarding.

Why Join Vancouver Coastal Health?

VCH is a leader in healthcare, research, and teaching, serving over one million BC residents. We foster innovation, teamwork, and community engagement. Benefits include health coverage, training, wellness supports, recognition programs, and staff discounts. We value diversity and encourage applications from all backgrounds, including Indigenous Peoples, racialized groups, people with disabilities, and members of the LGBTQ+ community. VCH was recognized as one of Canada's Top 100 Employers in 2024.

Only shortlisted applicants will be contacted. Employees must apply via the Internal Career Portal on CareerHub. For instructions, visit https://my.vch.ca/working-here/job-postings. Applying externally as an employee will be considered an external application, and seniority will not apply.

Thank you for your interest in Vancouver Coastal Health.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Hospitals and Healthcare