Research Administrative Coordinator CCR

Provincial Health Services Authority; Vancouver; On-site; CAD 57,000 - 76,000; Full time

Job summary

An established industry player is seeking a Research Administrative Coordinator to support the Regulatory Science Lab at BC Cancer Research Centre. This role involves a variety of administrative tasks, including financial tracking, onboarding staff, and managing research project logistics. The ideal candidate will demonstrate a commitment to Indigenous Cultural Safety and possess strong interpersonal and analytical skills. Join a forward-thinking organization dedicated to improving health equity and patient care in British Columbia, while enjoying a supportive work environment with ample professional development opportunities.

Benefits

Comprehensive Benefits Package

Professional Development Opportunities

Flexible Work Options

Annual Statutory Holidays

Discount Programs

Qualifications

• 1 year of post-secondary education plus 3 years of relevant experience.
• Knowledge of Indigenous Cultural Safety and Humility.

Responsibilities

• Assist with onboarding and oversee support staff.
• Track financial transactions and report on grant status.
• Participate in study meetings and manage supplies.

Skills

Interpersonal Skills

Financial Data Understanding

Problem-Solving

Communication Skills

Data Analysis

Education

Post-Secondary Education

Tools

Microsoft Office

Job description

Research Administrative Coordinator, Regulatory Science Lab
BC Cancer Research Centre
Vancouver, BC

Reporting to the department administration leader, the Research Administrative Coordinator performs a variety of administrative duties to assist with the day-to-day operation of research projects.

What you’ll do

• Assist with onboarding. Trains, and oversees the work of support staff and students. Assigns work to grant-funded support staff and tracks to ensure accuracy and completeness. Monitors and reports on performance. Completes documentation for all hires to assigned grants regardless of supervisory role.
• Track financial transactions including staffing and non-staffing expenses and income. Investigates financial issues as they arise and ensures corrective action is implemented as required. Regularly reports status of grant cost centre(s) to the department administration leader. Works with PHSA Finance staff to complete financial reporting required by PHSA and the granting bodies.
• Participate in study meetings by completing tasks such as scheduling meetings, booking rooms and equipment, sending out meeting reminders, recording, typing and distributing minutes, providing reports on the progress of the study and suggesting improvements.
• Monitor stationery, laboratory or other supplies and completes required purchases. Oversees the regular maintenance of office equipment.
• Under the direction of the department administration leader, oversees the management and allocation of space for research program staff.
• Complete study specific tasks which may include administrative tasks related to the collection of biological specimens including scheduling the collection, transport, storage and analysis of required specimens and tracking specimens by type and location through maintenance of the specimen database, ensuring the quality of data collected through a variety of methods such as monitoring the accuracy and completeness of information. (The APC corrects data entries and contacts participants, physicians, laboratories and/or other facilities for additional information), and ensuring confidentiality of data by performing duties such as securing and backing up data according to established procedures. Instructs study staff on methods to ensure data confidentiality and ensures that new staff read applicable BC Cancer policies and complete related forms.
• Queries study databases for information pertaining to grant renewals, annual reports, abstracts for conferences, and scientific publications and summarize information as required. As applicable, assists in the preparation of grant applications and manuscripts for submission.
• Perform other related duties as assigned.

What you bring

Qualifications:

• A level of education, training, and experience equivalent to one year of post-secondary education plus a minimum of three (3) years of recent work experience.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within BC Cancer contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies:

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.)

You have:

• Interpersonal skills including the ability to communicate effectively both verbally and in writing.
• Ability to understand financial data and budgets.
• Demonstrated ability to effectively analyze situations, problem-solve and implement solutions.
• Demonstrated ability to work independently.
• Computer skills including the ability to work in an intermediate Microsoft Office environment utilizing a wide variety of software.
• Ability to work under time constraints.
• Ability to work within an environment of changing priorities.
• Demonstrated ability to learn.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job type:Temporary, Full-Time (Until May 18, 2026)

Salary:$57, 347-$75, 268 per year.The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Location:675 West 10th Avenue, Vancouver BC, V5Z 1G1

Applications will be accepted until position is filled.

Hours of work:Monday – Friday;0830-1630

Requisition Number:183189E

What we do

BC Cancerprovides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA).

PHSAplans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs:jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support [e-mail].

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

Attention current employees of PHSA:

You must apply via your internal profile athttp://internaljobs.phsa.ca.

The internal job posting expires onMay 13, 2025,and will no longer be accessible. If the internal job posting has expired, please [e-mail] the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant.Please do not apply for the external job posting.

If you have not yet set up an internal profile, please [e-mail] your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days.

If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team [e-mail].