Administrative/Marketing Coordinator

Marcus & Millichap; Vancouver; On-site; CAD 40,000 - 60,000; Full time

Job summary

An innovative firm is seeking a personable Administrative Assistant to join their dynamic team in Vancouver. This full-time role offers a stable office environment with opportunities for growth and development. The ideal candidate will have strong organizational and communication skills, be eager to learn, and thrive in a collaborative setting. Responsibilities include managing front office operations, supporting team tasks, and learning real estate transaction processes. If you're passionate about customer service and looking for a challenging role, this opportunity is perfect for you.

Qualifications

• Intermediate computer skills with MS Office suite.
• Strong organizational and communication skills required.

Responsibilities

• Manage front office operations and support team tasks.
• Learn real estate transaction administrative support.

Skills

MS Word

Excel

PowerPoint

Outlook

Adobe Creative Suite

Organizational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Education

2+ years of administrative experience

Job description

The dynamic administrative support team at Marcus & Millichap Vancouver seeks a new team member to join our innovative, collaborative team. We’re seeking a personable, professional individual who will serve as a great first impression for our clients and visitors, and who desires a stable, professional office environment that offers growth and challenge. Ideal candidates are passionate about customer service, eager to improve themselves and the team, and committed to contributing to the office’s success.

Position Details

The Administrative Assistant is a full-time, non-exempt (hourly), in-office position—remote work is not available.

We will provide training and support for your growth. Commercial real estate is fast-paced; bring a mindset of "no job too big or small."

Key Responsibilities

1. Learn real estate transaction administrative support, including using Marcus & Millichap's proprietary software to assist agents throughout transactions.
2. Manage front office operations, including reporting facilities issues, maintaining supplies, and preparing sales meeting presentations.
3. Support your team and the wider office with various tasks such as software training, troubleshooting, and special projects.
4. Participate in a training program to support new sales agents, staff, and management, typically a few months into the role.
5. Represent the Vancouver office during firmwide tech launches and onsite application support.

Qualifications

1. Intermediate computer skills: MS Word, Excel, PowerPoint, Outlook.
2. Strong organizational, interpersonal, and communication skills, including proofreading and editing.
3. A quick learner who enjoys working with software and technology.
4. Excellent soft skills: collaborative, proactive, approachable, eager to learn and grow.
5. Attention to detail, reliability, punctuality, and responsibility ownership.
6. 2+ years of administrative experience preferred; experience training others is a plus.
7. Experience with Adobe Creative Suite is a bonus.
8. Competency in office and software skills will be tested.

Advancement Opportunities

Participants can enroll in Marcus & Millichap’s Certified Agent Support Specialist program within the first few months, with the opportunity to earn the certification.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Leasing Non-residential Real Estate, Real Estate, Capital Markets