Mechanical Project Coordinator

Rightway Recruitment; Surrey; On-site; CAD 70,000 - 85,000; Full time

Job summary

A leading mechanical contractor in Surrey is looking for a Mechanical Project Coordinator. The ideal candidate will handle project documentation, coordinate schedules, and support field teams in a dynamic environment. This full-time role offers a collaborative atmosphere with flexible hours, ensuring a balance between professional and family-oriented culture.

Qualifications

• Experience in mechanical construction coordination.
• Understanding of construction documentation processes.
• Ability to manage multiple tasks under pressure.

Responsibilities

• Support project managers in planning mechanical projects.
• Maintain project documentation and track milestones.
• Coordinate communication between teams and stakeholders.

Skills

Proactive

Detail-oriented

Strong communication

Interpersonal skills

Education

Mechanical Engineering degree

Tools

Excel

Procore

Site Docs

Bluebeam

Outlook

Word

Job description

Job Title : Mechanical Project Coordinator – Mechanical Contractor

Company Overview :

Our client is a well-regarded mechanical contractor based in Surrey, BC, with a strong reputation for delivering high-quality HVAC, plumbing, and mechanical services across a range of commercial, institutional, and residential projects. They’re known for their supportive team environment, detail-oriented approach, and dedication to client satisfaction. With steady growth and a solid backlog of upcoming work, they offer a fantastic opportunity for a driven and organized individual to contribute meaningfully to a thriving, close-knit team.

Job Description :

Our client is seeking a Mechanical Project Coordinator to assist in the successful planning and execution of mechanical construction projects. This individual will play a critical role in maintaining project documentation, coordinating schedules, supporting field teams, and facilitating communication across departments. The ideal candidate is detail-oriented, organized, and thrives in a dynamic environment where collaboration and initiative are key. This role is based in Surrey, with occasional site visits required.

Key Responsibilities :

Project Coordination :

• Support project managers in planning and executing mechanical projects.
• Maintain and track project schedules, deadlines, and milestones.
• Coordinate with vendors and suppliers for timely procurement and delivery of materials.
• Identify and communicate potential project risks, delays, or site needs.
• Assist with take-offs and project planning tasks.

Documentation & Communication :

• Manage project documentation, including contracts, RFIs, submittals, drawings, change orders, and close-out packages.
• Prepare panel directories and organize QA / QC documentation.
• Facilitate communication between the office, field crews, clients, and subcontractors.
• Help develop and update O&M manuals throughout the project lifecycle.
• Maintain organized project correspondence and records.

Site Team Support :

• Act as liaison between field and office teams, ensuring smooth flow of information.
• Provide up-to-date documentation to site staff (plans, specifications, inspection records).
• Maintain safety compliance and certification records.

Skills and Qualifications :

• Experience with Site Docs, Procore, Bluebeam, Outlook, Excel, and Word - though proficiency in all is not required.
• Familiarity with mechanical contracting or construction environments. A Mechanical Engineering degree is desired.
• Understanding of construction documentation processes and terminology.
• Highly organized and detail-oriented.
• Strong communication and interpersonal skills.
• Proactive, adaptable, and able to manage multiple tasks under pressure.
• Team player with a positive, collaborative attitude.

What You Can Expect :

Our client offers a collaborative and down-to-earth work environment where initiative, reliability, and teamwork are genuinely valued. This full-time position is based out of their Surrey office, with occasional site visits depending on project needs. The role follows a Monday to Friday schedule, with some flexibility required during peak project periods. The team is tight-knit, approachable, and maintains a balanced culture that blends professionalism with a relaxed, family-oriented atmosphere. Compensation for this role is competitive, ranging from $70,000 to $85,000 depending on experience and qualifications.

Join Us :

If you’re an organized and motivated individual with a background in mechanical construction coordination, we invite you to apply through Rightway Recruitment for this exciting opportunity. All applications will be handled confidentially.

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