Mechanical Project Coordinator

Wainbee; Hamilton; Hybrid; CAD 60,000 - 68,000; Full time

Benefits offered by this job

Tuition scholarship

RRSP matching

Full-time with benefits

Vacation

Dynamic work environment

Job summary

American Iron & Metal (AIM) is seeking an entry-level Mechanical Project Coordinator to support planning, coordination, execution, and closeout of mechanical and industrial projects under the Engineering Manager.

You will assist in gathering requirements, develop schedules in MS Project, prepare cost estimates, tender packages, and coordinate procurement and contractors. Travel across Canada and the United States is expected.

Qualifications

• Advanced Diploma or bachelor’s degree in mechanical engineering or related field.
• 1–3 years of experience in mechanical, industrial, manufacturing, construction, or maintenance projects.
• Co-op or internship experience will be considered.
• Experience coordinating contractors and vendors is an asset.
• Valid Class G Driver's License with a clean driving record.
• Willingness to travel, including occasional travel to the United States.

Responsibilities

• Assist in gathering project requirements and preparing initiation documents, charters, and scopes of work.
• Develop, maintain, and update project schedules using MS Project.
• Prepare construction cost estimates, budgets, take-offs, and cost analyses for capital and maintenance projects.
• Prepare tender packages, bid requests, RFQs, and scopes of work for mechanical/construction projects.
• Source, evaluate, and coordinate contractors, suppliers, consultants, and service providers.
• Coordinate procurement activities, including equipment and material purchasing, vendor quotations, bid evaluations, and contract administration.
• Conduct site visits, inspections, and progress reviews with regular status updates to the Engineering Manager.
• Monitor project execution for health, safety, environmental, and engineering standards compliance.
• Review contractor performance, identify risks, and assist in resolving issues.
• Support budgeting, cost tracking, forecasting, change management, and project controls.
• Coordinate meetings, documentation, and weekly/monthly progress reports.
• Assist with equipment commissioning, startup, testing, and closeout documentation.
• Coordinate with internal stakeholders and external consultants to ensure successful delivery.
• Complete technical reviews of industrial equipment and drawings; compare manufacturers.
• Travel to AIM facilities across Canada and the US as required.

Skills

Mechanical systems

Industrial equipment

Piping

Conveyors

Project management

MS Project

AutoCAD

Contractor coordination

Health and safety

Education

Bachelor's degree or advanced diploma in mechanical engineering

Tools

IBM Maximo

AutoCAD

MS Project

Job description

Job Description

American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 4000 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers.

Become part of team AIM, a growing team with an entrepreneurial spirit who has over the years evolved into a successful and multifaceted company with business divisions that include metal recycling, decommissioning and demolition, auto-parts sales and recycling, manufacturing of solder assemblies, construction waste recycling, and production of customized industrial and mining products.

We take pride in doing good things for the environment to help create a greener, more sustainable future for all.

It’s simple; we do it right. We AIM for excellence.

What we offer:

• Competitive wage of between at $60,000 to $68,000 per year


• Annual AIM tuition scholarship program up to $8,500 per eligible dependents


• Full time permanent position, vacation, benefits and a RRSP matching program


• The tools and support needed to be successful in your career and professional development


• A dynamic & rewarding work environmentthat is also a lot of fun!

Job Description

The Mechanical Project Coordinator is an entry level position that supports the planning, coordination, execution, and closeout of mechanical and industrial projects under the guidance of the Engineering Manager.

What You Will Be Responsible For:

• Assist in gathering project requirements and preparing project initiation documents, project charters, and detailed scopes of work.


• Develop, maintain, and update project schedules using Microsoft Project (MS Project).


• Prepare construction cost estimates, budget forecasts, quantity take-offs, and project cost analyses for capital and maintenance projects.


• Prepare conceptual, preliminary, and detailed construction cost estimates; review contractor quotations; perform bid analysis; and provide recommendations to support project budgeting and procurement decisions.


• Prepare tender packages, bid requests, requests for quotation (RFQs), and scopes of work for mechanical and construction projects.


• Source, evaluate, and coordinate contractors, suppliers, consultants, and service providers.


• Coordinate procurement activities, including equipment and material purchasing, vendor quotations, bid evaluations, and contract administration.


• Conduct site visits, inspections, and progress reviews while providing regular project status updates to the Engineering Manager.


• Monitor project execution to ensure compliance with health and safety regulations, environmental requirements, engineering standards, and company policies.


• Review contractor performance, identify project risks, and assist in resolving technical, operational, and scheduling issues.


• Support project budgeting, cost tracking, forecasting, change management, and project controls.


• Coordinate project meetings, maintain project documentation, and prepare weekly and monthly progress reports.


• Assist with equipment commissioning, startup activities, testing, and project closeout documentation.


• Coordinate with internal stakeholders, operations personnel, and external consultants to ensure successful project delivery.


• Complete technical reviews of industrial equipment including reviewing schematics, electrical & hydraulic drawings


• Create technical equipment comparisons of different manufacturers and models, to highlight key differences


• Work with regulatory bodies to achieve approvals such as ESA, TSSA, etc.


• Assist with coordinating equipment PSRs in accordance with Section 7 of the Industrial Establishments Regulation


• Collect requirements from AIMs maintenance team and work with suppliers to ensure new equipment are designed for maintainability


• Create purchase orders & service requests using IBM Maximo


• Travel to AIM facilities and project sites across Canada and the United States, as required

Qualifications

Education & Experience

• Advanced Diploma or bachelor’s degree in mechanical engineering, Mechanical Engineering Technology, Industrial Engineering, or a related field.


• 1–3 years of experience in mechanical, industrial, manufacturing, construction, or maintenance projects.


• Co-op or internship experience will be considered.


• Experience coordinating contractors and vendors is an asset.


• Valid Class G Driver's License with a clean driving record.

Skills & Competencies:

• Basic understanding of mechanical systems, industrial equipment, piping, conveyors, material handling systems, and maintenance practices.


• Knowledge of project management principles, construction practices, and contractor coordination.


• Strong organizational, multitasking, and time-management skills.


• Excellent verbal and written communication skills.


• Ability to work in a fast-paced environment and manage multiple priorities.


• Ability to read and interpret engineering drawings and technical documents.


• Proficiency with Microsoft Office Suite, Microsoft Project, and AutoCAD.


• Knowledge of health and safety regulations within industrial or construction environments.


• Strong problem-solving and analytical skills.


• Willingness and ability to travel, including occasional travel to the United States.