Materials Coordinator

Vitalis Equipment Technology Inc.; Kelowna; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP Matching Program

Extended Health, Vision, and Dental

Training and CPD allowances

Job summary

Vitalis Equipment Technology Inc. in Kelowna designs and manufactures CO2-based clean tech solutions.

The Material Coordinator role focuses on coordinating material requirements with production and warehouse teams, maintaining inventory accuracy in Odoo, and supporting continuous manufacturing flow. You'll spend time at a computer and on the warehouse floor, performing cycle counts, resolving discrepancies, and ensuring timely material movements between facilities.

Qualifications

• At least two years of relevant experience in material coordination, manufacturing inventory control, production support, or a closely related position.
• Experience using Excel, ERP, or MRP systems to review inventory availability, manage material movements, and support manufacturing or production orders.
• Comfortable using computers, spreadsheets, and inventory management systems.
• Strong organizational skills and the ability to manage several priorities independently.
• Good attention to detail, particularly with part numbers, quantities, and inventory records.
• Able to identify problems, follow up on outstanding tasks, and communicate clearly with other departments.
• Willing to work both at a computer and on the warehouse and production floors.
• Experience with Odoo, manufacturing orders, or bills of materials is an asset, but not required.

Responsibilities

• Review upcoming manufacturing orders and coordinate material requirements with production and warehouse teams.
• Identify material shortages, follow up on outstanding orders, and communicate issues that could affect production.
• Coordinate picking, kitting, staging, and material movement between our two facilities.
• Maintain accurate inventory records and material transactions in Odoo.
• Perform cycle counts, investigate discrepancies, and help maintain accurate stock levels.
• Work with Purchasing, Production, and Warehouse to adjust material priorities as schedules change.
• Identify missing, late, or unavailable components before the planned production start.
• Help improve material organization, inventory accuracy, and day-to-day warehouse processes.

Skills

Material coordination

Inventory control

Production support

Excel

ERP/MRP systems

Attention to detail

Communication

Multi-tasking

Tools

Odoo

Job description

At Vitalis, we design and manufacture innovative CO ₂ -based clean technology. Our natural refrigerant R744 (CO ₂ ) chillers, heat pumps, and refrigeration systems help businesses reduce their environmental impact without compromising performance. Every product we design, build, and support helps our customers operate more efficiently while contributing to a more sustainable future.

When you join Vitalis, you'll be part of a team that cares about doing meaningful work and doing it well. We believe people, planet, and profits can go hand in hand, and we've built a culture where we take pride in the quality of our work, deliver on our commitments, and achieve our best results by working together.

If you're looking for a place where your work has purpose, your contributions are valued, and you have the opportunity to make a real impact, we'd love to hear from you.

Job Summary:

Vitalis is looking for someone to fill a hands-on warehouse role with inventory coordination responsibilities. The Material Coordinator will work with Production, Warehouse, Purchasing, Engineering, and Quality to review upcoming manufacturing orders, confirm material availability, identify shortages, and coordinate staging. They will also maintain inventory accuracy in Odoo, investigate discrepancies, and ensure material movements are properly recorded. The role is approximately 60% material coordination and 40% inventory control. This position consists of spending time both at a computer and on the warehouse and production floors.

Key Responsibilities:

• Review upcoming manufacturing orders and coordinate material requirements with production and warehouse teams.
• Identify material shortages, follow up on outstanding orders, and communicate issues that could affect production.
• Coordinate picking, kitting, staging, and material movement between our two facilities.
• Maintain accurate inventory records and material transactions in Odoo.
• Perform cycle counts, investigate discrepancies, and help maintain accurate stock levels.
• Work with Purchasing, Production, and Warehouse to adjust material priorities as schedules change.
• Identify missing, late, or unavailable components before the planned production start.
• Help improve material organization, inventory accuracy, and day-to-day warehouse processes.

Qualifications and Skills:

• At least two years of relevant experience in material coordination, manufacturing inventory control, production support, or a closely related position.
• Demonstrated experience using Excel, ERP, or MRP systems to review inventory availability, manage material movements, and support manufacturing or production orders.
• Comfortable using computers, spreadsheets, and inventory management systems.
• Strong organizational skills and the ability to manage several priorities independently.
• Good attention to detail, particularly with part numbers, quantities, and inventory records.
• Able to identify problems, follow up on outstanding tasks, and communicate clearly with other departments.
• Willing to work both at a computer and on the warehouse and production floors.
• Experience with Odoo, manufacturing orders, or bills of materials is an asset, but not required.

Working Environment and Physical Requirements:

• This position works across both our facilities in Kelowna, which are a short distance from each other.
• The role combines computer-based planning and inventory work with regular time on the warehouse and production floors.
• The successful candidate must be comfortable working in a manufacturing environment with forklifts, some material-handling equipment, fabrication activities, and changing production requirements.
• The position involves regular standing and walking between work areas, material handling, and adherence to all applicable safety procedures. Appropriate material-handling equipment and assistance must be used where required.
• RRSP Matching Program
• Extended Health, Vision, and Dental plan
• Training and CPD allowances

If you have experience keeping manufacturing materials organized, maintaining accurate inventory records, and solving shortages before they affect production, we would like to hear from you!