Materials Coordinator

Skygauge Robotics; Hamilton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A growing robotics company in Hamilton is seeking a full-time Materials Coordinator to oversee warehouse operations and material availability for production. You will manage inventory using Odoo, execute purchase orders, and ensure accurate stock levels. The ideal candidate is organized, detail-oriented, and possesses strong communication skills. Experience in materials coordination and proficiency with ERP systems are essential. This role requires on-site presence at the company's HQ and a valid driver's license.

Qualifications

• 2+ years of experience in materials coordination or purchasing.
• Experience managing stock and inventory accuracy.
• Strong safety mindset and process orientation.
• Experience issuing and tracking purchase orders and shipment status.
• Proficiency with ERP/MRP systems (Odoo preferred) and spreadsheets.
• Strong safety mindset and process-orientation.
• Valid driver’s license.

Responsibilities

• Manage warehouse receiving and organization.
• Maintain accurate inventory records in Odoo.
• Coordinate logistics for inbound and outbound shipments.
• Create reports to ensure inventory accuracy.
• Maintain and improve stock strategies: update lead times, MOQs, reorder points/safety stock, and usage trends based on real data.
• Execute purchase orders and track supplier acknowledgements, delivery dates, and constraints.
• Own supplier communications for part/version control, substitutions, and documentation alignment.
• Manage supplier returns and quality workflows: RMA, RTV, QI holds, and discrepancy resolution; ensure traceable records.
• Coordinate logistics for inbound/outbound shipments and maintain records for supplier invoices and payment readiness.
• Create reports, dashboards, and conduct cycle counts to ensure inventory accuracy.

Skills

Teamwork and communication skills

Inventory control

Proficiency with ERP/MRP systems

Problem-solving skills

Odoo

Data analysis

Documentation

Tools

Odoo

Spreadsheets

Job description

Location: Hamilton, Ontario, Canada (fully on-premises position)

Experience: 2+ years

Company Overview:

Skygauge has reinvented the drone to perform work not possible with drones today. Our drone conducts ultrasonic thickness tests from the air. The Skygauge performs inspections 5-10x faster while workers remain safely on the ground. Our unique thrust vectoring technology is being applied to other applications like painting, cleaning, sanding, and more.

Job Summary:

This is a full-time on-site Materials Coordinator role located at our HQ in Hamilton. At Skygauge, you will own warehouse operations and material availability for production builds and repairs. You will manage stock levels in Odoo using demand projections and historical trends, execute purchase orders, maintain accurate inventory records, and coordinate supplier communications including version control, lead times, quality issues, and returns (RMA/RTV).

About You:

You are ready and willing to work in a start-up environment. You are a high performance, motivated and self-directed individual. You are confident in your skills, communicate well, and able to quickly learn new skills as they are needed. You know how to ask for help, use your resources, and work ruthlessly as a problem solver to get to your goal. You are organized, detail-oriented, and strong at follow-through with suppliers and internal teams.

Required Skills:

• Strong teamwork and communication skills.
• 2+ years of experience in materials coordination, inventory control, or purchasing.
• Experience managing stock levels using projections, lead times, and historical usage trends.
• Experience with cycle counts, discrepancy resolution, and inventory accuracy programs.
• Experience issuing and tracking purchase orders and shipment status.
• Proficiency with ERP/MRP systems (Odoo experience preferred) and spreadsheets.
• Strong safety mindset and process-orientation.

Preferred Skills:

• Electromechanical, aerospace, robotics, or other hardware manufacturing experience.
• Experience with kitting, staging, and supporting production schedules.
• Experience with supplier quality workflows (QI holds, NCRs, corrective actions).
• Experience with shipping/receiving and international logistics documentation.

Key Responsibilities:

• Manage warehouse receiving, labeling, put-away, and organization (5S).
• Maintain accurate inventory in Odoo; Analyze discrepancies, and develop systems for improvement.
• Prepare kits and stage materials for production builds and repairs.
• Prevent shortages through proactive stock planning.
• Maintain and improve stock strategies: update lead times, MOQs, reorder points/safety stock, and usage trends based on real data.
• Execute purchase orders and track supplier acknowledgements, delivery dates, and constraints.
• Own supplier communications for part/version control, substitutions, and documentation alignment.
• Manage supplier returns and quality workflows: RMA, RTV, QI holds, and discrepancy resolution; ensure traceable records.
• Coordinate logistics for inbound/outbound shipments and maintain records for supplier invoices and payment readiness.
• Create reports, dashboards, and conduct cycle counts to ensure inventory accuracy.

Other Requirements:

• Valid driver’s license.
• Willing to work in-person with our team at the Skygauge HQ.