Marketing Project Coordinator: Drive Campaign Timelines

Kelleher Ford; Edmonton; Hybrid; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Health, vision & dental benefits

Life insurance

Vehicle purchase and service plans

Employee assistance programs

Company-wide events and recognition

Professional development opportunities

Job summary

AutoCanada招聘一名高效的项目协调员，负责与账号经理、创意、媒体和网站团队协作，将优先事项转化为清晰的后续步骤，确保信息、批准与截止日期自 intake 至完成阶段保持连贯。

该岗位强调操作优先，擅长在快节奏环境中带来条理性、推动力与风险前瞻。具备2–4年相关经验、熟练ClickUp及出色沟通能力者优先。

Qualifications

• 2-4 years of experience in marketing coordination, project coordination, agency traffic or similar fast-paced role.
• Strong project management fundamentals with ability to manage multiple requests and deadlines.
• Hands-on experience with ClickUp; comfortable building tasks and dashboards.
• Excellent written communication and follow-up skills with accountability to deadlines.
• Detail-oriented with ability to spot missing links in briefs or conflicting dates.
• Ability to create templates, checklists, or processes to prevent recurrence.
• Experience in creative production, digital marketing, or campaign workflows; automotive exposure is a plus.

Responsibilities

• Own day-to-day project coordination — set up, organize and maintain marketing and creative projects in ClickUp, including owners, statuses, deadlines, dependencies, links, files and approvals.
• Validate incoming requests — review briefs for deliverables, assets, context, approvers, due dates and live dates before work begins.
• Close information gaps — follow up with Account Management, Media, Web and others when requests are incomplete.
• Keep work moving — track assignments, handoffs, review stages, revisions and approvals and flag stalled work.
• Protect deadline visibility — monitor timelines, capacity conflicts, and approvals delays with Senior Manager.
• Connect the dots between teams — ensure Media and Web are looped in at the right time to build buffers.
• Streamline the feedback loop — gather and consolidate feedback, confirm decision makers.
• Keep our work visible — maintain ClickUp statuses and blockers for instant understanding.
• Support reporting and planning — track intake volume and bottlenecks.
• Maintain operating documentation — keep templates and checklists accurate.
• Confirm completion — ensure final handoffs and documentation are captured.

Skills

Marketing coordination

Project management

Written communication

Attention to detail

Process improvement

Creative production knowledge

Automotive marketing experience

Tools

ClickUp

Job description

Classification : Full Time, Immediate Hire

AutoCanadais the largest Canadian owned and publicly traded automotive dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our success.

Our dealership Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non-stop, and a little unpredictable—and we love it.

Your area of focus.

AutoCanada is looking for a highly organized Project Coordinator! By working alongside Account Managers, Creative, Media, and Web, you’ll turn priorities into clear next steps, ensuring the right people, information, approvals, and deadlines stay connected from intake through completion. This is an operations first role for someone who enjoys bringing order to fast moving work. Your value is in creating clarity, maintaining momentum, identifying risks early, and helping the department deliver stronger work with less rework. Ultimately, you are the driver that enables the team to move faster and execute better.

What drives your day-to-day?

• Own day-to-day project coordination - Set up, organize and maintain marketing and creative projects in ClickUp, including owners, statuses, deadlines, dependencies, links, files and approvals.
• Validate incoming requests - Review new briefs for required deliverables, specifications, assets, business context, approvers, creative due dates and campaign live dates before work begins.
• Close information gaps - Follow up with Account Management, Media, Web and others when requests are incomplete or decisions are outstanding.
• Keep work moving - Track assignments, handoffs, review stages, revisions and approvals by following up proactively and flagging stalled work before it affects delivery.
• Protect deadline visibility - Monitor timelines and workload, identify risks early and escalate capacity conflicts, shifting scope or approval delays to the Senior Manager.
• Connect the dots between teams - Make sure Media and Web are looped in at the right time to build healthy buffers, so asset deadlines never crash into launch dates.
• Streamline the feedback loop - Help gather and consolidate feedback, confirm decision makers and reduce conflicting revision requests.
• Keep our work visible- Maintain ClickUp so project status, ownership, next steps, and blockers can be understood instantly, without chasing updates across chats or email.
• Support reporting and planning - Prepare recurring workflow updates and help track intake volume, on-time delivery, bottlenecks, revision rounds, turnaround patterns and recurring process issues.
• Maintain operating documentation - Keep templates, intake forms, checklists, standards, dashboards and process documentation accurate and easy for teams to use.
• Confirm completion- Ensure final handoffs, links, approvals and task documentation are captured before work is closed.

What are the must-haves…

• 2-4 years of experience in marketing coordination, project coordination, agency traffic or a similar fast-paced role.
• Strong project management fundamentals and confidence managing many active requests with competing deadlines.
• Hands on experience with ClickUp, or a comparable work-management platform. Be comfortable building tasks, maintaining statuses and using dashboards or reports.
• Excellent written communication and follow-up skills, with the confidence to ask clarifying questions and hold team members accountable to deadlines.
• You have an obsession for detail. You can spot the missing link in a creative brief or the conflicting dates on a timeline before anyone else does.
• You don't just solve the problem in front of you, you think about how to build a template, checklist, or process so the problem doesn't happen again.
• Working knowledge of creative production, digital marketing or campaign workflows is an asset. • Experience supporting multi-location, automotive or high-volume marketing environments is an asset.

What puts your pedal to the medal?

You are the person who notices the missing attachment, the vague feedback, and the hidden bottleneck that could derail Friday’s launch. You are comfortable working with different personalities and follow up relentlessly but kindly, until you get what the project needs. You understand that a well-organized workflow eliminates distractions, allowing our marketing team to focus entirely on delivering great campaigns.

The Perks.

• Competitive Compensation Package
• Health, Vision and Dental Benefits
• Life Insurance
• Employee Vehicle Purchase & Service Plans
• Employee and Family Assistance Programs
• Company-wide appreciation events and contests throughout the calendar year Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already?

We hope so. It’s equally as important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you’re a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.