Marketing Coordinator

Autocanad; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

Vision benefits

Dental benefits

Life Insurance

Vehicle purchase plan

Employee assistance

Company events

Professional development

Job summary

AutoCanada is seeking a highly organized Project Coordinator to streamline marketing and creative projects across Account Management, Creative, Media and Web teams. You will own day-to-day coordination in ClickUp, validate briefs, close information gaps, and keep projects moving to meet deadlines.

You’ll excel at maintaining visibility, documenting processes, and supporting reporting. A background in fast-paced automotive or high-volume marketing is a strong plus, with 2-4 years of relevant

Qualifications

• 2-4 years of experience in marketing coordination, project coordination, agency traffic or similar fast-paced role.
• Strong project management fundamentals and ability to handle multiple requests with competing deadlines.
• Excellent written communication and follow-up skills with accountability for deadlines.
• Obsessive attention to detail and ability to spot missing links in briefs or timelines.
• Ability to create templates, checklists, or processes to prevent recurring issues.
• Experience supporting multi-location automotive or high-volume marketing environments is a plus.

Responsibilities

• Own day-to-day project coordination: set up, organize and maintain marketing projects in ClickUp with owners, statuses, deadlines, links and approvals.
• Validate incoming requests by reviewing briefs for deliverables, context, approvers and live campaign dates.
• Close information gaps by following up with Account Management, Media, Web and others.
• Keep work moving by tracking assignments, handoffs, reviews and approvals and flagging stalled work.
• Protect deadline visibility by monitoring timelines and shifting scope or approvals to avoid delays.
• Connect teams by ensuring Media and Web are looped in at the right times.
• Streamline feedback by consolidating input and confirming decision makers.

Skills

Marketing coordination

Project management

Communication

Attention to detail

Process improvement

Time management

Tools

ClickUp

Job description

Classification : Full Time, Immediate Hire

AutoCanadais the largest Canadian owned and publicly traded automotive dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our success.

Our dealership Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non‑stop, and a little unpredictable—and we love it.

Your area of focus.

AutoCanada is looking for a highly organized Project Coordinator! By working alongside Account Managers, Creative, Media, and Web, you’ll turn priorities into clear next steps, ensuring the right people, information, approvals, and deadlines stay connected from intake through completion. This is an operations first role for someone who enjoys bringing order to fast moving work. Your value is in creating clarity, maintaining momentum, identifying risks early, and helping the department deliver stronger work with less rework. Ultimately, you are the driver that enables the team to move faster and execute better.

What drives your day-to-day?

• Own day-to-day project coordination - Set up, organize and maintain marketing and creative projects in ClickUp, including owners, statuses, deadlines, dependencies, links, files and approvals.
• Validate incoming requests - Review new briefs for required deliverables, specifications, assets, business context, approvers, creative due dates and campaign live dates before work begins.
• Close information gaps - Follow up with Account Management, Media, Web and others when requests are incomplete or decisions are outstanding.
• Keep work moving - Track assignments, handoffs, review stages, revisions and approvals by following up proactively and flagging stalled work before it affects delivery.
• Protect deadline visibility - Monitor timelines and workload, identify risks early and escape capacity conflicts, shifting scope or approval delays to the Senior Manager.
• Connect the dots between teams - Make sure Media and Web are looped in at the right time to build healthy buffers, so asset deadlines never crash into launch dates.
• Streamline the feedback loop - Help gather and consolidate feedback, confirm decision makers and reduce conflicting revision requests.
• Keep our work visible- Maintain ClickUp so project status, ownership, next steps, and blockers can be understood instantly, without chasing updates across chats or email.
• Support reporting and planning - Prepare recurring workflow updates and help track intake volume, on-time delivery, bottlenecks, revision rounds, turnaround patterns and recurring process issues.
• Maintain operating documentation - Keep templates, intake forms, checklists, standards, dashboards and process documentation accurate and easy for teams to use.
• Confirm completion- Ensure final handoffs, links, approvals and task documentation are captured before work is closed.

What are the must-haves…

• 2-4 years of experience in marketing coordination, project coordination, agency traffic or a similar fast-paced role.
• Strong project management fundamentals and confidence managing many active requests with competing deadlines.
• Hands on experience with ClickUp, or a comparable work-management platform. Be comfortable building tasks, maintaining statuses and using dashboards or reports.
• Excellent written communication and follow-up skills, with the confidence to ask clarifying questions and hold team members accountable to deadlines.
• You have an obsession for detail. You can spot the missing link in a creative brief or the conflicting dates on a timeline before anyone else does.
• You don't just solve the problem in front of you, you think about how to build a template, checklist, or process so the problem doesn't happen again.
• Working knowledge of creative production, digital marketing or campaign workflows is an asset.
• Experience supporting multi-location, automotive or high-volume marketing environments is an asset.

What puts your pedal to the medal?

You are the person who notices the missing attachment, the vague feedback, and the hidden bottleneck that could derail Friday’s launch. You are comfortable working with different personalities and follow up relentlessly but kindly, until you get what the project needs. You understand that a well-organized workflow eliminates distractions, allowing our marketing team to focus entirely on delivering great campaigns.

The Perks.

• Competitive Compensation Package
• Health, Vision and Dental Benefits
• Life Insurance
• Employee Vehicle Purchase & Service Plans
• Employee and Family Assistance Programs
• Company-wide appreciation events and contests throughout the calendar year Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members. As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already?

We hope so. It’s equally as important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.