Marketing Project Coordinator

MarketBridge; Canada; Remote; CAD 55,000 - 75,000; Full time

Job summary

Marketbridge is seeking a detail‑oriented Project Coordinator to support planning and delivery of integrated marketing initiatives. You will collaborate across Client Success, Strategy, Media, Creative, and Marketing Technology to keep projects organized and on track.

Ideal candidates are proactive, communicate clearly, and can juggle multiple projects in a fast-paced advertising environment. Experience with B2B campaigns is a plus.

Qualifications

• 1 year or more of related project coordination or marketing operations experience.
• Post-secondary degree in business, marketing, communications, project management, or related field, or equivalent experience.
• Strong written and verbal communication skills across teams and levels.
• Experience coordinating multiple projects within established timelines and budgets.
• Familiarity with integrated marketing programs including creative, digital, media, and marketing automation.

Responsibilities

• Coordinate planning, scheduling, resourcing, and execution of integrated marketing initiatives.
• Develop and maintain project schedules, task assignments, status reports, and meeting notes.
• Monitor progress, milestones, dependencies, and deliverables to keep work on time and within scope.
• Identify potential issues and work with leads to resolve them.
• Assist with preparation of project estimates and track hours, budgets, and scope.
• Coordinate with cross-functional teams to define briefs, timelines, and requirements.

Skills

Project coordination

Communication

Cross-functional collaboration

Education

Post-secondary degree or equivalent

Tools

Asana

Workbook

ClickUp

Scoro

Job description

This is a remote role, required to work in EST hours.

Who We Are

Marketbridge partners with leading B2B brands to create unified Go-to-Market® systems that connect strategy, AI, creativity, activation and measurement. With a team of 350+ across North America and Europe, Marketbridge supports clients worldwide, ranging from Fortune 1000 enterprises to venture-backed, high-growth companies across technology, financial services, healthcare, industrial and consumer sectors.

For more information, please visit www.marketbridge.com and follow www.linkedin.com/company/marketbridge/.

Who We're Looking For

We are looking for a highly organized and proactive Project Coordinator to join our Workflow and Project Management team.

This role is ideal for an energetic problem-solver and strong communicator who thrives in a fast-paced advertising or marketing agency environment. As a Project Coordinator, you will support the planning and delivery of integrated marketing projects, working closely with teams across Client Success, Strategy and Media, Creative, and Marketing Technology and Operations. You will help keep projects organized, timelines on track, and stakeholders informed while ensuring teams have the information and resources needed to produce high-quality work. The successful candidate is detail-oriented, dependable, and comfortable managing multiple projects and shifting priorities. You anticipate needs, follow through on commitments, and approach challenges with curiosity and a solutions-oriented mindset. You are eager to learn new technologies, strengthen your project management capabilities, and contribute to the continuous improvement of our processes.

Experience supporting B2B marketing programs is an asset.

Project Coordination

Coordinate the planning, scheduling, resourcing, and execution of a variety of integrated marketing initiatives.

Develop and maintain project schedules, task assignments, status reports, meeting notes, and other project documentation.

Monitor project progress, milestones, dependencies, and deliverables to help ensure work is completed on time, within scope, and in alignment with the approved brief.

Anticipate potential project issues and roadblocks, communicate concerns promptly, and partner with project leads to support timely resolution.

Assist with the preparation of project estimates and track project hours, budgets, and scope against approved plans.

Work with Client Success and strategy teams to ensure project briefs are complete, requirements are clearly defined, and timelines are achievable.

Coordinate with cross-functional teams to ensure they have the direction, information, and resources needed to complete their work successfully.

Help manage changes to project scope, schedules, or deliverables and ensure updates are clearly documented and communicated.

Support project closeout activities, including confirming deliverables, organizing final files, and documenting key learnings.

Workflow Management

Support established project management processes and help ensure they are followed consistently across assigned projects.

Maintain project information, documentation, and workflows within the appropriate systems and tools.

Identify potential process gaps or inefficiencies and recommend opportunities to improve how work is planned and delivered.

Help coordinate resources and priorities across teams, escalating scheduling conflicts or capacity concerns as needed.

Communication and Collaboration

Communicate project goals, priorities, responsibilities, deadlines, and status updates clearly and consistently to internal stakeholders.

Facilitate or support project meetings, including preparing agendas, documenting decisions, and tracking follow-up actions.

Build positive and collaborative working relationships across teams and functions.

Escalate risks, delays, and competing priorities to the appropriate project or account lead in a timely manner.

Qualifications

At least 1 year of related project coordination, project management, account management, or marketing operations experience, preferably within an advertising or marketing agency.

A post-secondary degree in business, marketing, communications, project management, or a related field, or equivalent professional experience.

Ability to prioritize competing demands, adapt to changing requirements, and remain composed in a deadline-driven environment.

Experience coordinating multiple projects and collaborating with cross-functional teams within established timelines and budgets.

Familiarity with integrated marketing programs, including creative, digital, media, and marketing automation deliverables.

Experience using project management or workflow platforms (ie: Asana, Workbook, ClickUp, Scoro, etc.)

Strong written and verbal communication skills, with the ability to communicate effectively across different teams and levels of the organization.

Excellent organizational and time-management skills, with strong attention t