Marketing Events Coordinator - 3 Months Contract

Compugen Inc; Toronto; Hybrid; CAD 52,000 - 68,000; Full time

Job summary

Compugen is seeking a Marketing Events Coordinator to join our team in a hybrid capacity in Toronto, ON. You will support the full event lifecycle—from budgeting and vendor management to communications, onsite execution, and post-event closeout.

You’ll work closely with the marketing team to ensure events reflect our brand and drive business outcomes. Day-to-day responsibilities include maintaining event plans, coordinating logistics, and ensuring execution aligns with brand standards and

Qualifications

• 2+ years in event coordination and/or marketing operations.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, Outlook).
• Experience with project management, CRM, event registration, and email marketing platforms is a plus.

Responsibilities

• Provide administrative support across the marketing events portfolio.
• Support multiple events concurrently while staying organized under pressure.
• Maintain project plans, trackers, budgets, and run-of-show documents.
• Assist with event budget administration, POs, invoices, and expense tracking.
• Support event planning to align with standards and budgets.
• Coordinate vendor sourcing, contracting, and communications.
• Assist with attendee registration, reporting, and communications.
• Coordinate all event elements including A/V, catering, and swag.
• Provide onsite and/or virtual support for events.

Skills

Event coordination

MS Office Suite

Project management

Vendor management

Communication

Tools

ClickUp

HubSpot

Microsoft Dynamics 365

Job description

About Compugen

Compugen is Canada's largest privately-owned Technology Ally. To innovate industries, transform businesses, connect communities, and drive meaningful change, we must think bigger, reach broader, and act bolder. Through knowledge, curiosity, and collaboration, Compugen helps organizations delivering experience by design. This is what it means to be human-centered and technology-enabled.

Dreaming, designing, and delivering isn't just a mantra for us — it's a way of life. We believe that technology is the conduit, but our people – they are the connection that truly makes the magic happen!

Our Culture

We are a human-centered culture where we prioritize your well-being and are invested in helping you reach your fullest potential. We're not only focused on achieving our goals — we're dedicated to helping you achieve yours.

If you're relentlessly curious, driven to make a difference, and collaborative at the core, then you belong with us.

Position Overview

The Marketing Events Coordinator reports to the Manager, Marketing Events, and provides support to the planning, coordination, and execution of Compugen’s event portfolio as assigned. This role provides hands‑on support throughout the full event lifecycle from budgeting and vendor management to communications, onsite execution, and post‑event closeout. As the Coordinator, you’ll be responsible to help ensure every Compugen event reflects the company’s brand and drives the desired business/culture outcomes.

Day to day, you will help maintain event project plans and support the coordination of event logistics. Working closely with the marketing team, you will help ensure all events align with brand standards, established processes, and execution best practices.

Key Responsibilities

• Provide administrative support across Compugen's marketing events portfolio, as assigned.
• Ability to support multiple events concurrently while remaining organized, solutions-focused, and professional under pressure.
• Maintain project plans, task trackers, playbooks, budgets, event lists, briefs, and run-of-show documents.
• Assist with event budget administration, purchase orders, invoice processing, expense tracking, and reconciliation activities.
• Support event planning and execution activities to ensure alignment with marketing operational and budget standards.
• Help with vendor sourcing, coordination, contracting processes, and ongoing communications to ensure successful event execution.
• Support attendee registration management, reporting, communications, and response tracking to ensure a positive participant experience.
• Support in coordination of all other event elements including communications and reminders, accommodation needs, catering, room setup, A/V requirements, catering, swag and materials, technology platform coordination, run‑of‑show, post‑event evaluations, and business development follow‑ups.
• Provide onsite and/or virtual support including registration, setup and coordination, tear‑down, etc.
• Other duties as assigned

Skills & Qualifications

• Minimum 2 years of experience in event coordination and/or marketing operations, or an equivalent combination of related education and experience.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Experience using project management, CRM, event registration, and email marketing platforms (e.g., ClickUp, HubSpot, Microsoft Dynamics 365) is considered an asset.
• Strong project management skills with the ability to accurately track tasks, manage deadlines, and maintain detailed records within project management tools.
• Exceptional attention to detail with the ability to manage multiple moving parts while maintaining accuracy and consistency.
• Exceptional administrative discipline with organized, traceable, and up to date files in shared repositories.
• Strong organizational and prioritization skills, with the ability to manage multiple deadlines and uphold processes and timelines, while delivering high quality execution under tight timelines.
• Excellent written and verbal communication skills for cross functional alignment, deliverable coordination, and consistent stakeholder engagement.
• Strong customer service orientation with the ability to build positive relationships and work effectively with internal stakeholders, customers, partners, and vendors. A team first, collaborative approach that embraces feedback and continuous improvement.
• Ability to work in a hybrid environment (office, virtual, onsite event support).

Equity Statement

At Compugen, we are committed to diversity, equity and inclusion. We actively recruit from all groups, including women, Indigenous people, persons with disabilities and members of visible minorities. We recognize the importance of removing barriers to participation and provide accommodation upon request to all applicants throughout the recruitment process. If you require an accommodation, our People & Culture representative will work with you to meet your needs in a confidential and respectful manner. We believe everyone deserves a seat at the table-and we are taking deliberate action to make this a reality.

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