Market Trade Distribution Assistant

Yukon Council of Archives; Toronto; On-site; CAD 26,000 - 34,000; Full time

Job summary

TIFF is hiring a Market Trade Distribution Assistant to support the daily distribution of trade publications and promotional materials from the TIFF Lightbox location. You will prepare daily delivery documentation, assemble manifests, and coordinate routes to ensure timely distribution with strong attention to brand standards.

The role requires organizational and physical stamina, the ability to work in a fast-paced environment, and a collaborative attitude.

Qualifications

• Previous experience in logistics, warehousing, distribution, retail merchandising, or a similar role is considered an asset.
• Strong organizational and time-management skills.
• Ability to prioritize tasks in a fast-paced environment.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Experience training or supervising volunteers is an asset.
• Flexibility to work early mornings, evenings and weekends as required for events or special projects.

Responsibilities

• Prepare and organize daily delivery documentation each morning.
• Assemble delivery manifests detailing publications, delivery locations, quantities, and delivery sequence.
• Prepare route packages for each driver to ensure efficient daily operations.
• Coordinate and support hotel delivery routes as assigned.
• Verify all delivery documentation is accurate and complete before vehicles depart.
• Assist with loading delivery vehicles safely and efficiently.
• Ensure publications and promotional materials are organized according to delivery routes.
• Monitor and replenish magazines and promotional materials at display locations.
• Report stock shortages or distribution issues to management.
• Assist with onboarding and training volunteers involved in distribution.
• Provide guidance on delivery procedures, safety practices, and company standards.
• Support volunteers to ensure consistency and quality across distribution activities.
• Maintain a clean, safe, and organized work environment.
• Follow workplace health and safety procedures.
• Communicate effectively with drivers, volunteers, hotels, and management.
• Perform other distribution and operational duties as required.

Skills

Logistics experience

Organization

Time management

Attention to detail

Communication skills

Teamwork

Volunteer supervision (asset)

Job description

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF: The Market will expand TIFF’s presence as a global hub for screen-based storytelling and reinforce its role as a global entertainment industry leader. It will connect creators, buyers, and audiences, while elevating Canadian and international talent and fostering collaboration across film, series, and innovative content.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

Reporting to the Director, Marketing & Communications – Market, the Market Trade Distribution Assistant plays a key role in supporting the daily distribution of trade publications and promotional materials. This hands‑on position is responsible for preparing daily delivery documentation, coordinating driver routes, loading vehicles, maintaining product displays, and ensuring brand standards are consistently met at distribution locations for TIFF: The Market.

The successful candidate is organized, physically capable, and enjoys working in a fast‑paced environment where accuracy, teamwork, and customer service are essential.

RESPONSIBILITIES:

Daily Distribution Operations

Prepare and organize daily delivery documentation each morning.

Assemble delivery manifests detailing publications, delivery locations, quantities, and delivery sequence.

Prepare route packages (\"driver magazines\") for each driver to ensure efficient daily operations.

Coordinate and support hotel delivery routes as assigned.

Verify all delivery documentation is accurate and complete before vehicles depart.

Vehicle Loading & Logistics

Assist with loading delivery vehicles safely and efficiently.

Ensure publications and promotional materials are organized according to delivery routes.

Support drivers with loading and operational requirements before departure.

Inventory & Merchandising

Conduct regular checks throughout the day at trade publication display locations.

Replenish magazines and promotional materials as required.

Monitor and maintain brand exclusivity by ensuring approved publications and marketing materials are displayed correctly.

Report stock shortages or distribution issues to management.

Assist with onboarding and training volunteers involved in distribution activities.

Provide guidance on delivery procedures, safety practices, and company standards.

Support volunteers to ensure consistency and quality across distribution activities.

General Duties

Maintain a clean, safe, and organized work environment.

Follow workplace health and safety procedures.

Communicate effectively with drivers, volunteers, hotels, and management.

Perform other distribution and operational duties as required.

JOB GRADE & SALARY:

Job Grade: 1

$22/Hourly

August 31st, 2026 - September 16th, 2026

WORK LOCATION:

Office Location: 350 King Street West, Toronto, ON M5V 3X5

Weekly in-office requirements:

Minimum 2 days (November to April)

Minimum 3 days (May to October)

MINIMUM REQUIREMENTS:

Previous experience in logistics, warehousing, distribution, retail merchandising, or a similar role is considered an asset.

Strong organizational and time-management skills.

Ability to prioritize tasks in a fast-paced environment.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to work independently and collaboratively within a team.

Experience training or supervising volunteers is an asset.

Flexibility to work early mornings, evenings and weekends as required for events or special projects.

Physical Requirements

This role is physically demanding and requires the ability to:

Lift and carry materials weighing up to 50 lbs (23 kg).

Bend, twist, reach, and perform repetitive physical movements.

Stand and walk for extended periods.

Load and unload delivery vehicles safely.

Work both indoors and outdoors as required.

VACANCY:

This job posting is for an existing vacancy

TIFF may use artificial intelligence to screen, assess or select applicants for this position.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at [e-mail] . We strive to provide reasonable accommodations whenever requested.

Attachments (1)

2026 - Market Job Posting - Market Trade Distribution Assistant.pdf