Marine Campus Programs & Records Assistant

British Columbia Institute of Technology; North Vancouver; Hybrid; CAD 56,000 - 61,000; Full time

Benefits offered by this job

Competitive pay

Minimum of fifteen days of vacation pr

Extended health and dental plan

Defined benefit pension

Flexible hybrid work arrangements

Professional Development funds

Access to BCIT Flexible Learning

Wellness and EAP

Gym membership and more

Job summary

British Columbia Institute of Technology (BCIT) is seeking a temporary, full-time Program Assistant for the Marine Campus Co-op Office in North Vancouver. You will support administrative processes, records management and student and staff services for Marine Engineering, Nautical Sciences and Bridge Watch Rating programs.

The role collaborates with the Co‑op Coordinator, Department Heads and Administrative Manager to ensure smooth operations and effective program support at the Marine Campus.

Qualifications

• Grade 12 plus completion of one year of post-secondary education in an Administrative Program (i.e.BCIT Certificate Program).
• Certified in Occupational First Aid Level II.
• Two years general experience plus one year practical directly related experience.
• Experience creating interactive Excel spreadsheets and workbooks.
• Knowledge and experience using Sharepoint, Wordpress, Banner and Cognos are definite assets.

Responsibilities

• Assists with the day-to-day administration of the Marine co‑op office and the full‑time programs, ensuring that all administrative processes are conducted in compliance of BCIT’s policies and procedures.
• Assists the Co‑Op Coordinator with scheduling interviews for Cadet job placements.
• Performs calls screening, appointments scheduling and mail handling.
• Arranges meetings including catering, agenda packages, and minutes taking as required.
• Provides clerical support (such as photocopying, filing, faxing, distributing materials, and ordering materials and supplies).

Skills

Excel proficiency

Administrative experience

Records management

Customer service

Communication skills

Education

Grade 12 plus 1-year post-secondary Admin program

Tools

Sharepoint

Wordpress

Banner

Cognos

Job description

British Columbia Institute of Technology (BCIT) is seeking a temporary, full-time Program Assistant for the Marine Campus Co-op Office in North Vancouver. You will support administrative processes, records management and student and staff services for Marine Engineering, Nautical Sciences and Bridge Watch Rating programs.

The role collaborates with the Co‑op Coordinator, Department Heads and Administrative Manager to ensure smooth operations and effective program support at the Marine Campus.