Facilities & Office Coordinator (Part-Time)

Bmt Defence Services LTD; Victoria; On-site; CAD 45,000 - 47,000; Part time

Benefits offered by this job

Employee and Family Assistance program

Parental/Maternity leave top-up

RRSP or TFSA matching

Training and development opportunities

Employee recognition program

Employee referral program

Job summary

BMT is seeking an Office Coordinator in Victoria, BC for a permanent, part-time role (three days a week). The position supports administration, facilities, and IT coordination within a collaborative team environment.

The role emphasizes health and safety, environmental sustainability, and cost-conscious operations, aligning with our commitment to a safe, efficient workplace and strong employee experience.

Qualifications

• Minimum 5 years of experience in facilities management, office administration, or a related role.
• Demonstrated experience coordinating contractors, vendors, and external service providers.
• Experience managing facilities in both office and light industrial environments preferred.
• Experience processing invoices and controlling operational costs.
• Experience supporting workplace technology and coordinating IT service is considered an asset.

Responsibilities

• Coordinate facilities maintenance with external contractors and landlords.
• Oversee HVAC, electrical, plumbing, janitorial, landscaping, waste management.
• Manage office moves, space planning, and layout changes.
• Monitor office expenses and support budgeting and invoicing.
• Coordinate IT setup for new hires and relocations; support technology needs.
• Organize meetings, events, and employee onboarding/offboarding.
• Maintain records, procedures, and vendor contracts; improve processes.

Skills

Facilities management

Office administration

Vendor coordination

IT service coordination

MS 365 proficiency

Tools

MS 365 Suite

Job description

BMT is seeking an Office Coordinator in Victoria, BC for a permanent, part-time role (three days a week). The position supports administration, facilities, and IT coordination within a collaborative team environment.

The role emphasizes health and safety, environmental sustainability, and cost-conscious operations, aligning with our commitment to a safe, efficient workplace and strong employee experience.