Manager, Payroll & Benefits

YMCA of Northeastern Ontario; Greater Sudbury; Hybrid; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Free YMCA membership for you + family

Discounts on programs and camps

Health & dental plus vision/Wellness

Job summary

The YMCA of Northeastern Ontario in Sudbury, ON is seeking a Manager, Payroll & Benefits to lead payroll, benefits, and pension administration for about 700 employees across the Association, using Dayforce to ensure accurate and timely processing.

The role reports to the Controller, supports onboarding/offboarding, maintains confidential records, and collaborates with People & Culture, Business Partners, and providers to improve service, data integrity, and audit readiness.

Qualifications

• PCP designation required from National Payroll Institute.
• 3–5 years of hands-on payroll processing experience with end-to-end cycles.
• Experience in not-for-profit organizations is preferred.
• Experience coordinating multiple bi-weekly payroll processes for a large workforce.
• Experience administering benefits and pension programs, reconciling premiums and preparing year-end documentation.
• Strong Dayforce and Excel skills for data validation and reconciliations.
• Experience supporting audits and maintaining internal controls.

Responsibilities

• Lead multiple bi-weekly payroll processes for about 700 employees via Dayforce.
• Reconcile remittances, taxes, and collective bargaining obligations.
• Coordinate onboarding/offboarding and ROEs with People & Culture and units.
• Administer pension programs and manage Manulife relationships.
• Oversee EFAP, SunLife benefits, and provider relations; manage enrolments and deductions.
• Reconcile benefit premiums to payroll and investigate discrepancies.
• Maintain payroll liability worksheets and reconcile to general ledger.
• Provide guidance on pay, deductions, and reporting.
• Coordinate benefits training with stakeholders and providers.
• Collaborate with People & Culture and Dayforce support to maintain data integrity and drive process improvements.

Skills

Payroll leadership

Communication

Interpersonal skills

Presentation skills

Bilingualism (asset)

Education

Finance/Accounting/Business Administration degree or diploma

Tools

Dayforce

Excel

Job description

Manager, Payroll & Benefits to join our team of committed professionals. This Full-time position within the Association is housed at the YMCA of Northeastern Ontario’s Durhamlocation in Sudbury.

The Manager, Payroll & Benefits reports to the Controller and leads payroll, benefits, and pension administration for approximately 700 employees across the Association, coordinating multiple bi-weekly payroll processes through Dayforce.

The role ensures accurate, timely payroll and benefits administration, supports employees throughout onboarding and offboarding, and provides the Controller with documented assurance over payroll liabilities and year-end audit readiness. Working with People & Culture, Business Partners, Business Units, and providers, the incumbent strengthens benefits awareness, maintains confidential records and procedures, and leverages Dayforce to improve service, data integrity, and processing efficiency.

START DATE: As soon as possible

LOCATION: Sudbury, ON

RATE OF PAY: $65,000-$70,000 annually. Compensation will be commensurate with the successful candidate’s relevant education, experience, and qualifications.

HOURS: 40 per week, with some evenings and occasional weekends.

What You’ll Do

• Lead multiple bi-weekly payroll processes for approximately 700 employees through Dayforce. Maintain employee payroll profiles, processing calendars, and checklists; validate time and attendance, earnings, deductions, retroactive adjustments, exceptions, and approvals to ensure accurate, timely pay
• Reconcile and process statutory remittances, provincial taxes, and collective bargaining obligations accurately and on time
• Coordinate payroll and benefits onboarding and offboarding with People & Culture and Business Units, including employee setup, enrolments, changes, final pay inputs, and benefit updates. Support timely preparation, review, issuance, and amendment of Records of Employment (ROEs)
• Administer employee pension programs and the Manulife relationship, ensuring accurate records and timely remittances
• Manage the Employee and Family Assistance Program (EFAP), SunLife health and dental benefits, and provider relationships. Maintain accurate eligibility, enrolments, coverage changes, leaves, terminations, deductions, and remittances
• Reconcile monthly benefit premium statements to payroll enrolments, coverage levels, deductions, and employee recoveries; investigate discrepancies and coordinate corrections with People & Culture and providers
• Maintain detailed worksheets showing the composition of each payroll liability balance and reconcile payroll and benefit accounts to Dayforce source data and the general ledger. Document reconciling items and their resolution to provide the Controller with assurance over
• Provide guidance on pay, deductions, adjustments, and reporting
• Coordinate benefits training and information sessions with Business Partners, Business Units, and providers so staff understand available benefits and how to access them
• Partner with People & Culture and Dayforce support to maintain data integrity, resolve processing issues, test updates, and leverage workflows, reporting, and employee self-service. Support process improvements and AI automation with appropriate validation, approvals, and protection of employee information
• Maintain confidential payroll and benefits records and current procedures covering Dayforce workflows, validation, approvals, reconciliations, exception handling, and records retention. Document backup instructions to support consistent processing and continuity

What You’ll Bring

• College diploma or University degree in Finance, Accounting, Business Administration or a related field an asset; an equivalent combination of relevant education and hands‑on experience may be considered
• Payroll Compliance Professional (PCP) designation from the National Payroll Institute required
• Payroll Leadership Professional (PLP) designation preferred
• Three to five years (3-5) of progressively responsible experience in hands‑on payroll processing and management of payroll routines, including ownership of end-to-end payroll cycles, processing calendars, validation, approvals, exception resolution, remittances, and year-end reporting
• Preferred experience in not‑for‑profit organization
• Demonstrated experience coordinating multiple bi‑weekly payroll processes for a workforce of comparable size and complexity
• Experience administering benefits and pension programs, reconciling premium statements and employee recoveries, preparing payroll liability worksheets tied to source data and the general ledger, supporting year‑end audits, and documenting payroll procedures and backup routines
• Strong Dayforce application skills and advanced Excel skills to validate source data, prepare liability composition worksheets, and reconcile payroll to the general ledger.
• Working knowledge of payroll requirements, statutory remittances, ROEs, benefits and pension administration, and confidential employee records.
• Strong understanding of payroll accounting, internal controls, reconciliations, and audit documentation.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management and staff
• Bilingualism in both official languages an asset
• Current and satisfactory Police Record with Vulnerable Sector Check

What We Offer

As a charity and community‑based organization, we know how important connection and wellness is, and we offer a workplace that invests in people. We provide:

• Free YMCA membership for you + your family
• Discounts on camps, child care, and recreation programs
• Paid vacation + personal/sick days
• Comprehensive health & dental, including vision + wellness supports (chiro, massage, mental health, naturopathy & more!)
• Employee & Family Assistance Program with counselling, coaching, legal + financial supports
• Life, disability, and accident insurance coverage
• YMCA Federation Pension Plan
• Mileage reimbursement
• Team events + staff recognition
• Learning & development opportunities
• Explore different YMCA roles and career paths
• Flexible hours + hybrid work options (role dependent)