Payroll and HRIS Specialist

YMCA of Southern Interior BC Association; Kelowna; On-site; CAD 44,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Paid vacation

Extended health and dental

YMCA membership for employee andFamily

Pension plan contribution

Learning and development opportunities

Wellness days

Job summary

YMCA of Southern Interior BC Association in Kelowna is seeking an experienced Payroll Administrator to learn and take over payroll operations. From now until May 31, 2027, you’ll learn the payroll cycle, optimize UKG usage, and reduce duplication.

On June 1, 2027, you’ll assume primary accountability for payroll delivery and become the UKG SME for Payroll and People & Culture. This hands-on role requires strong payroll expertise, system leadership, and a drive to improve processes, reporting,

Qualifications

• 3–5 years payroll and benefits experience, ideally in a multi-location nonprofit.
• UKG experience required; includes admin, configuration, and reporting.
• Experience with pension, year-end audits, and statutory reporting.
• Canadian payroll knowledge: CRA, Employment Standards, and WorkSafeBC.
• Track record of initiative, leading projects, and improving processes.
• Comfort with using technology to improve efficiency and the employee experience.

Responsibilities

• Administer, process, and audit bi-weekly payroll for 600+ employees.
• Prepare ROEs and final pay; lead year-end processes and audits.
• Coordinate benefits, pension, onboarding, and offboarding with People & Culture.
• Ensure payroll compliance while delivering excellent service.
• Serve as UKG Super User and SME for Payroll and People & Culture.
• Lead UKG configuration, testing, and optimization of Payroll and HRIS.
• Identify improvements: automation, reporting, and self-service enhancements.

Skills

Payroll processing

UKG experience

HRIS administration

Pension administration

Process improvement

Data reporting

Education

PCP designation

CPM designation

Tools

UKG Payroll

UKG Pro

Job description

Kelowna Family Y
375 Hartman Rd
Kelowna, BC V1X2M9, CAN

Description

Quick Facts

• Compensation: $32.30 - 34.79/hr
• Paid vacation, wellness, and family responsibility days
• Extended health and dental benefits
• YMCA membership benefit for employee and family
• YMCA pension contribution of 5% after two years of employment
• Ongoing opportunities for learning, development and growth
• Reporting to: Director, Finance
• Location: YMCA of the Southern Interior of BC, Hartman Road Kelowna
• Schedule: Full-Time

Why This Role Matters

This role offers something unique: time to improve the work before fully taking it over. From now until May 31, 2027, you'll work alongside the current incumbent to learn the payroll cycle while assessing how we use UKG, reducing duplication and administration, and putting practical improvements in place.

On June 1, 2027, you'll take primary accountability for payroll delivery and continue as our UKG Super User and subject matter expert, with the authority to lead system optimization, set data and process standards, and recommend broader changes. This is a hands-on role with real decision-making, where you'll be the go-to expert for Finance, People & Culture, managers, and employees.

What You Will Do

Payroll & Benefits Administration & Compliance

• Administer, process, and audit bi-weekly payroll for 600+ employees, including earnings, deductions, pension contributions, and statutory remittances.
• Prepare ROEs and final pay, and lead year-end processes, reporting, and audits.
• Coordinate benefits, pension, onboarding, and offboarding administration in partnership with People & Culture.
• Ensure compliance with payroll legislation and policy while delivering exceptional service to employees.
• Serve as the Association's primary UKG Super User and subject matter expert across Payroll and People & Culture.
• Lead configuration, testing, and optimization of UKG Payroll, HRIS, Workforce Management, Time & Attendance, and Scheduling.
• Identify and implement improvements such as automation, better reporting, less duplication, and stronger self-service, and recommend larger changes when needed.

Training, Partnerships & Advisory Support

• Build strong relationships and act as a trusted advisor to employees, managers, Finance, and People & Culture.
• Provide training, tools, and ongoing support on payroll, workforce management, and HRIS processes.
• Build reports and dashboards that turn payroll and workforce data into clear insights for budgeting, planning, and decision-making.
• Prepare payroll journal entries and support reconciliations, month-end, and audit documentation.

What you bring

Payroll Expertise

• Payroll Compliance Practitioner (PCP) designation through the National Payroll Institute, or working toward it; Certified Payroll Manager (CPM) is a strong asset.
• Three to five years of progressive payroll and benefits experience, ideally in a multi-location or nonprofit organization with 500+ employees.
• UKG experience is required; system administration, configuration, reporting, or super user experience is a strong asset.
• Experience with pension, year-end, audits, and statutory reporting, plus advanced knowledge of Canadian payroll legislation, CRA, Employment Standards, and WorkSafeBC requirements.
• A track record of taking initiative, leading projects, and successfully implementing process improvements.
• A passion for using technology to improve efficiency, accuracy, and the employee experience, and for staying current on legislation and system changes.

Relationship Building & Communication

• Excellent communication, relationship-building, and customer service skills, with experience training and coaching managers and employees.
• Sound judgment and discretion with confidential and sensitive information.

Who You Are

• Detail-oriented and committed to accuracy, compliance, and great service.
• A natural problem solver who enjoys improving processes and using technology to create efficiencies.
• A proactive self-starter who sees opportunities and takes action.
• A trusted partner and confident communicator, eager to become our UKG and payroll expert.

Why Join Us

At the Y, you'll be part of a purpose-driven organization that values people, community, and continuous improvement, and you'll make a real difference to the employee experience at an organization that supports thousands of individuals and families across the region.

Additional Requirements

• Three professional references.
• Successful completion of any required background screening and onboarding requirements.

The YMCA of Southern Interior BC is an equity employer and encourages applications from all individuals who may contribute to the diversity of our workplace. This includes persons with diverse abilities, persons of colour and ethnicity, Indigenous persons (First Nations, Métis, and Inuit), and people of all sexual orientations and genders.