Manager of Financial Reporting

Vaco LLC; Aurora; On-site; CAD 63,000 - 79,000; Full time

Job summary

Vaco LLC is seeking a full-time bilingual Lease Analyst to support our RealLease platform across Canada. The role offers hybrid work options from Montreal, Ottawa or Markham locations and requires fluency in French and English, strong financial acumen, and lease administration expertise.

The successful candidate will manage lease data, assist with budget monitoring, prepare reports, and provide analytical insights into lease portfolios for stakeholders nationwide.

Qualifications

• University degree or professional certification.
• 3 to 5 years of job-related experience.
• Good financial understanding and proficiency with MS Excel, Word and Outlook.
• Strong interpersonal, communication and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem solving skills.
• Demonstrated ability to work under pressure.
• Ability to read and understand commercial real estate lease agreements.
• Ability to process volumes of data requiring strong attention to detail and accuracy.

Responsibilities

• Ensures the integrity of the lease administration database (RealLease) through ensuring all property and Landlord information is up to date and accurate.
• Supports the Property Manager in operational issues.
• Advises the Technical Authority (TA) on payments due.
• Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase.
• Ensures that realty tax payments are fair & equitable.
• Reviews landlord records.
• Performs Certification and Compliance monitoring as per the Lease Agreement.
• Recommends rents to Government.
• Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS.
• Liaises with the Property Manager on a regular basis.
• Reports on Monthly Accounts Payable (AP) deliverables.
• Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete.
• Creates reports and performs analysis to make recommendations to stakeholders at all different levels.
• Performs overall coordination & support in the areas of lease administration process improvement.
• Administers expenses associated with leased space.
• Coordinates monthly rent roll adjustments with the TA.
• Coordinates & monitors Lease Administration KPIs (DIAI, CFAI).
• Other duties as required

Skills

MS Excel

MS Word

MS Outlook

Interpersonal skills

Presentation skills

Analytical skills

Problem solving

Attention to detail

Lease agreements comprehension

Education

University degree

Professional certification

Tools

MS Excel

MS Word

MS Outlook

Job description

Real estate appraiser • richmond hill on

We are looking to have a full-time bilingual (French/English) Lease Analyst join our team! This position can be held hybrid from Montreal, QC, Ottawa, ON or Markham, ON.

SUMMARY

The Lease Analyst, in conjunction with our RealLease technology platform, supports our clients nationwide in effectively and efficiently managing their leased portfolios. From abstracting critical lease terms, to accurate payment of rents, to critical reconciliation of landlord billings, to regular review and reporting to providing critical analysis of lease profiles, our services provide tenants maximum leverage and flexibility in leased relationships.

KEY DUTIES & RESPONSIBILITIES

Subject Matter Expert

• Ensures the integrity of the lease administration database (RealLease) through ensuring all property and Landlord information is up to date and accurate
• Supports the Property Manager in operational issues
• Advises the Technical Authority (TA) on payments due
• Monitors and investigates annual budget increases from landlords then requesting the appropriate backup to substantiate the increase
• Ensures that realty tax payments are fair & equitable
• Reviews landlord records
• Performs Certification and Compliance monitoring as per the Lease Agreement
• Recommends rents to Government
• Generates recommendations on expenditure concerns as well as on procedures and systems related to BGIS
• Liaises with the Property Manager on a regular basis

Reporting and Analytics

• Reports on Monthly Accounts Payable (AP) deliverables
• Prepares year-end reconciliations, year-end CPI adjustments, ensure recoveries are accurate and complete
• Creates reports and performs analysis to make recommendations to stakeholders at all different levels

Administration, Coordination and Validation

• Performs overall coordination & support in the areas of lease administration process improvement
• Administers expenses associated with leased space
• Coordinates monthly rent roll adjustments with the TA
• Coordinates & monitors Lease Administration Key Performance Indicators (KPIs) (DIAI, CFAI)
• Other duties as required

Knowledge & Skills

• University degree or professional certification
• 3 to 5 years of job-related experience
• Good financial understanding and proficiency with MS Excel, Word and Outlook.
• Strong interpersonal, communication and presentation skills.
• Ability to work independently as well as on a team.
• Strong analytical and problem solving skills.
• Demonstrated ability to work under pressure.
• Ability to read and understand commercial real estate lease agreements
• Ability to process volumes of data requiring strong attention to detail and accuracy

Licenses and/or Professional Accreditation

• Real Property Administrator designation would be considered an asset

This is a regular, full-time position with a salary range of $63,397 - $79,246 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.