Manager of Executive Assistants (Revenue)

Cohere; Toronto; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Six weeks’ paid vacation

Equity / stock options

RRSP, 401(k), and Pension Scheme

Insurance coverage for health, dental,

Mental health support

Parental leave

Education benefit

Meals/remote work stipend

Arts and culture allowance

Time with leadership

Job summary

Cohere is seeking an Executive Assistant to support the VP of EMEA and to lead the Revenue global EA team. You will manage calendars, coordinate travel, and drive cross-functional initiatives to boost executive productivity.

The role requires partnering with senior leaders and maintaining strict confidentiality in a dynamic, fast-paced environment. You will oversee 1:1s, board or partner meetings, and special projects while fostering team cohesion and continuous process improvements across the

Qualifications

• 5+ years of experience as an Executive Assistant or equivalent.
• 2+ years leading a high-performing Admin team.
• Strong communication with C-level stakeholders.
• Proactive, discreet, and professional in fast-paced environments.
• Skilled with Slack, Google Calendar, Sheets and Slides.

Responsibilities

• Manage executive calendars and travel arrangements.
• Coordinate internal and external meetings and document prep.
• Lead and develop the Revenue EA team.
• Partner with senior leaders to drive productivity.
• Identify and implement process improvements.
• Plan team events and community-building activities.
• Maintain confidentiality with stakeholders.

Skills

Executive support

Calendar management

Team leadership

Travel coordination

Cross-functional collaboration

Confidentiality

C-level communication

Tools

Slack

Google Calendar

Google Sheets

Google Slides

Job description

• The Admin team at Cohere is looking for an Executive Assistant to support Cohere’s VP of EMEA, and to manage the Revenue global EA team
• In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support
• You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company
• We are seeking someone who is eager to dive into the challenges and opportunities that come with supporting our executive team. If you have a passion for providing seamless administrative support and contributing to a high-performing organization, this role is ideal for you
• Manage the day-to-day schedule for our VP of EMEA, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday
• Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
• Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation
• Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness
• Work directly with your executive’s department leads to drive strategic planning, manage priorities, and maximize your executive’s productivity
• Manage the day to day operations for the Revenue EA team, including 1:1s, performance management, and career development
• Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
• Take on special projects like coordinating team events or community-building activities
• Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

Benefits

• Six weeks’ paid vacation
• Equity / stock options
• RRSP, 401(k), and Pension Scheme contributions
• Coverage for 100% of your insurance premiums across health, dental, vision, and travel
• Additional coverage for accessing mental health providers/services
• Six months of fully paid parental leave, including adoption and surrogacy
• Financial support for egg freezing and IVF in Canada and the UK
• A monthly fitness and wellness allowance
• Globally dispersed company that supports a remote work culture
• A $2,000 annual education benefit for professional development
• A weekly stipend for meals when working remotely and catered lunch when working from one of our global offices
• A monthly arts and culture allowance
• A monthly quality time allowance

• Experience creating and maintaining positive working relationships with internal and external stakeholders
• You are highly self-motivated and exercise discretion, tact, and professionalism
• You are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders
• Previous experience partnering with senior leaders in a fast-paced, innovative environment
• 5+ years of experience working as an Executive Assistant or equivalent experience
• 2+ years of experience managing a high performing Admin team
• You anticipate others needs and can work proactively to address them
• You enjoy a balance of collaborative and independent work
• Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides
• You’re detail-oriented, love staying organized, and stay cool under tight deadlines

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply