Manager, Asset - Infrastructure Records Management

TransLink; Vancouver; Hybrid; CAD 107,000 - 161,000; Full time

Job summary

A leading public transportation company in Metro Vancouver seeks a Manager for Asset & Infrastructure Records Management. This role involves strategic planning and management of asset lifecycle, ensuring compliance and efficiency in operations. The ideal candidate will possess strong leadership and analytical skills, with a focus on continuous improvement and stakeholder engagement. The position offers a hybrid work model, allowing flexibility between on-site and remote work.

Benefits

Extended Health

Dental

Transit Pass

Public Service Pension Plan

Qualifications

• 8 years of experience in asset management or capital project management.
• Expert knowledge of lifecycle asset management principles.
• Supervisory experience in a unionized environment.

Responsibilities

• Develops and implements asset management standards and processes.
• Manages the CMBC 15-year capital plan and investment plan.
• Evaluates the efficiency of the asset management system.

Skills

Analytical

Problem Solving

Communication

Leadership

Time Management

Education

Bachelor's or Master's degree in Engineering

Asset Management Certification

PMP Certification

Tools

Computerized Maintenance Management Systems (CMMS)

Geographic Information Systems (GIS)

Job description

Manager, Asset & Infrastructure Records Management

As the largest operating company in the integrated TransLink enterprise, Coast Mountain Bus Company (CMBC) operates a fleet of clean-fuel conventional and community shuttle buses, zero-emission trolley buses, and passenger ferry SeaBuses in Metro Vancouver, the largest single transit service area in Canada.

At CMBC, one of BC’s Top Employers, we're committed to providing an innovative, healthy, and engaging workforce. This is reflected in our workforce of over 5,500 employees performing over 400 unique jobs, who are committed and empowered to deliver service that attracts nearly 1.1 million passengers daily and connects people, businesses, and communities in the Metro Vancouver region.

We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as a point of pride.

Responsibilities

PRIMARY PURPOSE

Provides strategic planning, development and continual improvement for the infrastructure records management, condition assessment, and pre-project capital planning activities of the CMBC Asset Management Program. Ensures the State of Good Repair of CMBC assets is maintained through strategic planning, and life-cycle management for all CMBC infrastructure, fleet, and related system assets, including asset information/data/records management. Supports the Senior Manager Asset Management in developing the CMBC Asset Management Strategy.

KEY ACCOUNTABILITIES

Develops and implements CMBC asset management standards, plans, and processes in alignment with industrial regulatory principles, standards, leading practices and TransLink enterprise document control and asset management programs. Supports the Senior Manager, Asset Management on the development, execution and periodic review of asset management strategies, plans, and improvement programs.

Oversees the development of the CMBC asset renewal plans and costing. Provides an advanced level of expertise and advice to executives and senior leaders on full asset life cycle cost management. Considers asset reliability, risk and performance management, striving towards the attainment of the Asset Management Program objectives, realization of business outcomes, and financial benefits. Develops and presents reports and analyses related to asset and renewal planning.

Manages the development of the CMBC 15-year capital plan and resulting CMBC capital investment plan, including proposed development, expansion, upgrades, and rehabilitation projects to ensure consistent and aligned support. Liaises with multiple stakeholders across the enterprise including Capital Working Groups, TransLink Strategic Planning & Policy department, and Financial Planning & Analysis department.

Evaluates the efficiency and effectiveness of the asset management system. Identify the data strategy and requirements to support the design and implementation of the asset management program. Investigates emerging technologies and implements solutions based on life cycle costs, risks, and operating impacts. Plans the population of the asset inventory and hierarchy; manages the asset databases, central asset libraries and tools; and ensures data integrity.

Promotes internal awareness across all levels in CMBC on the asset management methods and processes. Liaises with internal stakeholders to develop asset management metrics and key performance indicators, analyze performance, identify and recommend for continued improvement.

Liaises with CMBC asset integration team to ensure projects are implemented in alignment with asset renewal programs and plans. During CMBC project implementation, ensures CMBC drawings and records requirements are understood and met by project teams. Provides support in reviewing technical documents such as scope of work and request for proposal, participates in kickoff meetings, supports team in facilitating reviews, and leads handover meetings and closeout audits for completed projects.

Liaises as the CMBC representative for new technology projects and collaborates with other technology departments at TransLink and it’s operating companies, including BCRTC, regarding information and best practices for document and records management. Supports change management initiatives to ensure alignment and consistency in communications to stakeholders, optimize stakeholder engagement and facilitate effective program adoption and utilization.

Manages and mitigates significant risk pertaining to the fixed asset infrastructure base including, but not limited to, natural disasters such as seismic events and floods. Represents the organization on the emergency control center committee to develop asset data for post-disaster response plans. Reviews critical infrastructure for emergency planning and contributes to the development of prevention, rehabilitation, and business contingency plans ensuring business continuity and resiliency. Develops and manages the organization’s seismic upgrade program.

Manages relationships with Unions. Attends Union/Management meetings, as required.

Oversees associated contracted services provided by external sources, as required. Monitors compliance of work with legislation and regulations, organizational standards, safe work practices and contract requirements.

Supports and reinforces a culture of quality across the organization, so that customer expectations are met through the consistent application of standards, processes, and procedures.

Manages staff, including selection, development, coaching, managing performance, and all other people management practices. Manages requests for work, plans, prioritizes, schedules, monitors, and inspects the work performed by reporting staff. Maintains an agile team setup to ensure systems standards are maintained, and service requirements are met.

Qualifications

EDUCATION AND EXPERIENCE:

The requirements for this job are acquired through a bachelor’s or master’s degree in engineering, a Professional Engineering designation or eligibility to register for the designation, Asset Management Certification or eligibility for certification, plus eight (8) years of experience in progressively responsible roles related to maintenance asset management, capital project management or asset renewal planning. A similar combination of education and experience will be considered.

Courses in supervisory skills and labour relations, supervisory experience with a multi-disciplined team in a unionized environment, and the ability to administer policies, procedures and union agreements would be an asset.

OTHER REQUIREMENTS:

Expert knowledge of the theories, principles, practices, methods and techniques pertaining to full lifecycle asset management within the transportation sector, including ISO 55000.

Advanced business and strategic skills to perform a key role in strategic planning, business policy and process development, organization culture and change management, and in overseeing project management.

Advanced analytical, problem solving and decision-making skills to identify, mitigate and resolve risks, gaps, and issues pertaining to area of accountability

Advanced financial acumen to allow for effective planning, management, and expenditure of operational and capital costs.

Advanced interpersonal and communication skills, including relationship building, influencing, negotiation, conflict resolution, diplomacy, tact and presentation skills.

Advanced leadership skills to provide coaching, team building, development, performance management, and to manage reporting staff in areas within both an exempt and unionized environment.

Advanced time management and organization skills to balance and coordinate effort across multiple, concurrent activities.

Advanced verbal and written communication skills.

Strong knowledge of asset information management systems and databases, such as Drawing Management Systems, Computerized Maintenance Management Systems (CMMS), Geographic Information Systems (GIS), or asset management systems used to produce and develop detailed asset reports for strategic capital planning and finance reporting.

Highly motivated with the ability to consistently seek out improvements to current processes to achieve operational efficiency.

Strong knowledge of standard office software including word processing and spreadsheet, web-based and data/business management systems

Experience within the maintenance operations disciplines in a unionized environment is an asset.

PMP Certification or eligibility for certification is an asset.

Other Information

Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

Work Schedule

37.5 hours per week.

Work Designation

Hybrid

This position offers the flexibility of working both on-site and remotely within B.C.

Rate of Pay

The salary for this position ranges from $107,200 - $160,800 per annum. Actual salary offered will be based on education, experience, skills, and qualifications as they relate to the role.

We aim to provide competitive pay that reflects your professional background and expertise. We want to ensure our offer will align with your strengths considering experience, skills, and internal equity to offer a fair and equitable salary. The Total Compensation Package, which includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan as well as other employment offerings will be discussed in detail as your application progresses.

How to Apply

Please click the 'Apply' button at the top right corneror go to https://www.translink.ca/About-Us/Careers.aspxto apply for this position and view instructions on the process.

INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.

Please note that only those short listed will be contacted.

Having trouble applying? Please view the System Requirements & FAQ's by going to http://www.translink.ca/careers.

Coast Mountain Bus Company is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply.Learn more about TransLink's commitment to equity, diversity and inclusion.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us at [e-mail]