Maintenance Project Coordinator

Wallenstein Feed & Supply Ltd.; Wallenstein; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Group benefits

RRSP

On-site gym

Employee perks

Job summary

Wallenstein Feed & Supply Ltd. is seeking a Maintenance Project Coordinator to partner with the Maintenance Manager across a busy facility in Wallenstein, Ontario.

You will streamline maintenance and sanitation collaboration, coordinate preventative maintenance schedules, and drive efficiency through CMMS management and invoices within a manufacturing setting. The role requires hands-on work, strong Excel capabilities, and a commitment to safety standards.

Qualifications

• 2-3 years of experience in project coordination, ideally within a maintenance, construction, or manufacturing environment preferred.
• Strong communication, organizational and planning skills.
• Desire to learn - Must be willing to work hands-on to gain knowledge.
• Strong skills in Microsoft Excel.
• Experience with CMMS software (e.g., Fiix, UpKeep, Hippo) preferred.

Responsibilities

• Coordinate schedules for routine preventative maintenance, emergency repairs, and capital improvement projects.
• Oversee the Computerized Maintenance Management System (CMMS). Assign and prioritize work orders, track progress, and close out completed tasks.
• Act as the primary point of contact for external contractors. Schedule site visits, obtain quotes, verify insurance/certifications, and review completed work.
• Manage the parts room inventory, sourcing specialized industrial components, tracking lead times for critical spares, and organizing emergency repair assemblies.
• Maintain detailed maintenance logs required for agricultural audits, ensuring all work complies with Feed Safety regulations, CFIA standards, and HACCP protocols.
• Process maintenance invoices, and track expenditures to help the Maintenance Manager stay within the departmental budget.

Skills

Communication

Organization

Planning

Excel

CMMS

Tools

Fiix

UpKeep

Hippo

Job description

I just love having a flexible work schedule that fits with my personal life.

Alex Oung, Inventory Control Supervisor

What makes WFS special? We have a positive work environment and I feel good about coming in everyday. Our company truly values people on a personal level, which makes even the hardest days just as great.

Nathan Phan, IT Desktop Administrator

I enjoy working at WFS because I get to drive a wide variety of places across Ontario and into Quebec. It's never the same day twice. Many of my fellow employees I also call friends, and of course, look at the truck I drive! Who wouldn't enjoy it?

Cory Hutton, Driver

I was drawn to the WFS team because I had been hearing such positive buzz from all sectors of the industry. I am thankful to be part of a great team, with solid leadership that actively demonstrates transparency, honesty and fairness.

Kristen Shantz, Poultry Sales Manager

I enjoy the daily challenges of Customer Service that the ever-changing agriculture industry provides.

Brian Bray, Customer Service Representative

It's the employees of WFS that make working at the mill enjoyable. There are no strangers, only friends you have not met.

Wallenstein Feed & Supply Ltd. is a fast-paced feed manufacturing facility serving farmers across Ontario. An independent, family-owned company, our mandate is to provide leadership in the delivery of nutritional solutions and support for our customers in achieving their goals. We have a dedicated team of over 300 employees who take pride in making sure we meet or exceed our customers’ expectations.

SUMMARY OF TASKS:

As Maintenance Project Coordinator, you will work closely with the Maintenance Manager by helping to streamline operations across the Maintenance and Sanitation teams. This role serves as a key coordination point, working to assist in scheduling preventative maintenance, managing parts inventory, and ensuring sanitation schedules are met.

Key Responsibilities:

• Coordinate schedules for routine preventative maintenance, emergency repairs, and capital improvement projects.
• Oversee the Computerized Maintenance Management System (CMMS). Assign and prioritize work orders, track progress, and close out completed tasks.
• Act as the primary point of contact for external contractors. Schedule site visits, obtain quotes, verify insurance/certifications, and review completed work.
• Manage the parts room inventory, sourcing specialized industrial components, tracking lead times for critical spares, and organizing emergency repair assemblies.
• Maintain detailed maintenance logs required for agricultural audits, ensuring all work complies with Feed Safety regulations, CFIA standards, and HACCP protocols.
• Process maintenance invoices, and track expenditures to help the Maintenance Manager stay within the departmental budget.

Minimum Qualifications:

• 2-3 years of experience in project coordination, ideally within a maintenance, construction, or manufacturing environment preferred.
• Strong communication, organizational and planning skills.
• Desire to learn - Must be willing to work hands-on to gain knowledge.
• Strong skills in Microsoft Excel.
• Experience with CMMS software (e.g., Fiix, UpKeep, Hippo) preferred.

Position Details:

This position is based in Wallenstein, Ontario, only a 15 minute drive out of Kitchener-Waterloo. We offer a very competitive salary, group benefits, employer contributed RRSP, on-site gym and many other employee perks.

We are committed to diversity and inclusion and thank all applicants in advance. Accommodations are available during all stages of the recruitment process.