Maintenance Planning & Documentation Assistant

Trench Group; Toronto; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Paid vacation

Group health benefits

Pension plan

Bonus

Additional employee programs

Job summary

Trench Canada is seeking a Documentation Assistant to administer maintenance PM schedules, manage CMMS tasks and maintenance procurement, and support finance tracking and reporting in a Toronto plant.

You will coordinate with maintenance technicians, track contractors and suppliers, and ensure records and schedules are up to date, enabling smooth operations and regulatory compliance.

Qualifications

• Education in a related field.
• Experience in CMMS, purchasing, Outlook and other coordinating software.
• CMMS MVPPlant certification is an asset.
• Ability to troubleshoot and plan ahead for weeks.
• Understanding regulatory requirements for preventive maintenance.

Responsibilities

• Performs specialized administration tasks to support Maintenance Management.
• Prepares routine reports, correspondence, and statistics.
• Maintains records and data in computer systems, including word processing, spreadsheets, databases.
• Manages maintenance inventory parts and procurement of parts as needed.
• Manages CMMS software and assigns PMs, tasks, and services to maintenance technicians.
• Coordinate facility and maintenance services with incoming providers.
• Track, maintain and update contractors and suppliers and departmental spending.

Skills

CMMS experience

Purchasing coordination

Task coordination

Education

Related field education

Tools

Outlook

Spreadsheet software

Database software

MVPPlant Software certification

Job description

71 Maybrook Drive, Toronto, ON, M1V 4B6 | Full-Time, Permanent | 3+ years of experience |

About Us

In Trench Canada, we deliver state-of-the-art, safe, and reliable instrument transformers, coils, and bushings for seamless energy transmission. With a legacy of customized engineering and innovation, we enable society to harness the power of electricity with reliability and performance.

We are driven by a commitment to advancing the energy sector through innovative technology and sustainable practices. Our culture emphasizes continuous improvement, attention to detail, and adaptability, while fostering an inclusive and respectful environment where diverse perspectives are valued and everyone has the opportunity to contribute and succeed.

Our Values

• Trust
• Responsibility
• Excellence
• Navigating Change
• Candor
• Humility

Overview

We are seeking a documentation assistant to administer the periodic and preventative maintenance schedules of all machineries in the plant assigned, and plans the respective activities and resources needed.

Your Tasks

• Performs specialized administration tasks to support Maintenance Management.
• Prepares routine reports, correspondence, and/or statistics.
• Maintains records and filing systems; types and/or enters data into computer systems, including word processing, spreadsheet, presentation, database, or specialized software packages.
• Performs the administration of programs, projects, and/or processes specific to the organizational unit served.
• Manage maintenance inventory parts and procurement of parts as needed.
• Manage CMMS software and assign PMs, tasks, and services to maintenance technicians.
• Coordinate facility and maintenance services with incoming providers.
• Execute small maintenance and facilities project and assist project owners.
• Track, maintain and update list of contractors and suppliers.
• Track, maintain and update departmental spending and record keeping of invoicing.
• Track, maintain, communicate and update departmental schedules

Requirements

• Education in a related field.
• Experience in CMMS, purchasing, outlook and other relevant software that assist with task coordination.
• Relevant CMMS certifications – MVPPlant Software certification is an asset Performs "trouble shooting", by applying background understanding of processes or incidents to analyze and resolve operational problems with given procedures, in a well-known environment.
• Evaluating and selecting appropriate set of measures, and about applying the right set of tools and processes, issue handling may exceed day-to-day horizon quite regularly, and embraces planning and acting for up to few weeks ahead.
• Theoretical understanding and broader practical skills in the related field of work and needs to apply practical methods, concepts and techniques, work procedures and processes.
• Understanding of regulatory requirements for preventative maintenance of critical parts.

We offer

In accordance with the Pay Transparency Act, we are committed to providing clear and accessible information about compensation for this role. The expected compensation range for this position is $65,000 - $75,000 / Annually. Actual compensation within this range will be determined based on several job-related factors, including relevant education, depth and breadth of experience, professional certifications or license, specialized skills aligned with the role, and internal equity considerations. This role offers a comprehensive total rewards package, including paid vacation, group health benefits, pension plan, bonus, and additional employee programs.

• The opportunity to gain practical experience in the field of optical current measurement technology and sustainable energy transmission in an innovative company.
• You will work in a motivated team on forward-looking projects and gain insights into the latest technologies.
• Support from experienced professionals in handling the latest measurement technology.

Our Commitment to Inclusion and Accessibility

Trench is an equal opportunity employer and is committed to building a diverse and inclusive workforce. We welcome applications from all qualified individuals and provide accommodations for applicants with disabilities throughout the recruitment and selection process. If you require accommodation or support at any stage of the application or interview process, please contact us and we will work with you to meet your needs.

Use of Artificial Intelligence in Recruitment

Trench uses artificial intelligence and automated tools as part of its recruitment and screening processes to support efficient and fair candidate evaluation.