Maintenance Coordinator

Amica Senior Lifestyles; Aurora; On-site; CAD 50,000 - 85,000; Full time

Job summary

Join a forward-thinking company as a Maintenance Coordinator, where you will oversee building maintenance and life safety systems in a senior living environment. This role involves managing maintenance programs, ensuring compliance with safety regulations, and leading a team to maintain high standards of operational excellence. Your expertise in mechanical systems and leadership skills will be vital in creating a safe and welcoming environment for residents. If you are passionate about making a difference in the lives of seniors and enjoy a dynamic work environment, this position offers a fulfilling opportunity to contribute positively to the community.

Qualifications

• 6+ years of experience in building/maintenance management in hospitality or senior living.
• Strong knowledge of mechanical, HVAC, and electrical systems.

Responsibilities

• Manage daily building maintenance and life safety systems.
• Perform routine maintenance and service repairs using CMMS.
• Coordinate with contractors for maintenance and capital projects.

Skills

Building Maintenance Management

Leadership Skills

Organizational Skills

Communication Skills

Time Management

Problem Solving

Education

Building Environmental Systems diploma

BOMI certificates or designations

Class 4 Power Engineer

Red Seal Trade Qualification

Pool Operator Certification

Tools

CMMS tool

Yardi systems

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Description

MAINTENANCE COORDINATOR

Amica Aurora Promenade

Full Time

Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. We offer Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, along with Long Term Care (LTC) in BC. We combine expert care with unparalleled premium hospitality and amenities for a personalized senior living experience.

At Amica, our values are at the heart of all we do. We are privileged to spend our days enriching the lives of seniors, their families and each other. We celebrate diverse perspectives, lived experiences, and we are committed to fostering an inclusive environment where everyone feels they belong.

We welcome applicants from all backgrounds, including those of all religions, ethnicities, people of diverse sexual and gender identities and expressions, Black, Indigenous, Racialized People, and Persons with Disabilities.

Become part of a team where you can make a real impact in the lives of others each and every day.

Opening in the Fall of 2025, Amica Aurora Promenade is designed for comfort and accessibility. Amica Aurora Promenade offers purpose-built spaces and convenient amenities for all residents to enjoy.

A Day in the life of a Maintenance Manager/Coordinator

The Maintenance Manager/Coordinator manages all aspects of the day-to-day building maintenance, life safety systems, regulatory requirements and overall preservation and upkeep of assets within the Amica Residence.

What will you be doing?

1. Manage the development, delivery and performance of the maintenance programs and standards ensuring that applicable legislative guidelines, codes and expectations are followed.
2. Driving fire and other safety drills process/programs including flood planning, and ongoing staff training.
3. Perform all required routine maintenance, service and repairs to maintain the asset utilizing the CMMS tool including all preventative maintenance programs as outlined in maintenance schedule.
4. Maintain required records, reports, statistics, as outlined in the annual work plan in the CMMS system, and in accordance with corporate policies, procedures and legislative requirements.
5. Carry out daily administrative duties within CMMS, Email, Contractor Coordination, Yardi systems (Invoicing, Purchase Order creation and approvals), and departmental budget tracking.
6. Oversight of Residence Operations and Capital Projects by liaising with and coordinating quotes, work schedules and PO approval with contractors and PM of Facilities.
7. Must be self-directed and able to prioritize and respond to work orders accordingly in a prompt manner.
8. Work in conjunction with sales team for complete suite turn/repairs by due date and utilize standardized checklists to ensure readiness for all move ins.
9. Manage Maintenance Department Assistant(s) to ensure assigned daily activities are completed to meet department needs/standards.

What you will bring

1. Six (6) years of experience in a building/maintenance management role in either hospitality, senior living environment, or in commercial/residential real estate.
2. Leadership best practices and principles.
3. Excellent organizational and time management skills.

Knowledge, Competencies & Abilities:

1. Strong knowledge of mechanical, HVAC, electrical systems, plumbing, carpentry and building codes.
2. Strong written, verbal and interpersonal communication skills.
3. Computer literate and familiar with Outlook, Word, Excel, previous experience with budget planning/tracking and PO systems.
4. Ability to provide training to key personnel on fire and flood emergency response procedures and critical building systems.
5. Ability to read and interpret Operating & Maintenance Manuals and As Built Drawings related to equipment and systems.
6. Understanding of building automation systems, features and functions.
7. Ability to meet the physical demands of the job (must be able to lift to 50 lbs.).
8. Ability to develop and maintain effective working relationships with a wide variety of people.

Desirable Qualifications:

1. Building Environmental Systems (BES) diploma from a recognized college.
2. Building Owners and Managers Institute (BOMI) certificates or designations.
3. Class 4 Power Engineer.
4. Red Seal Trade Qualification.
5. Pool Operator Certification.
6. Understanding of Legislative regulations and policies related to senior living building operations.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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