Maintenance Clerk - NOR 26087

Nova Scotia Provincial Housing Agency; Amherst; On-site; CAD 33,000 - 37,000; Full time

Benefits offered by this job

Comprehensive benefits includinghealth

Paid vacation and holidays

Work-life balance supports

Professional development and career 성장

Employee and Family Assistance Program

Job summary

Nova Scotia Provincial Housing Agency in Amherst, Nova Scotia, is seeking a Maintenance Clerk to support the Maintenance Department with paperwork, work orders and schedules, as well as vendor contracts. Under the direction of the Maintenance Supervisor, the incumbent will handle correspondence, records, and front-desk support.

This full-time permanent role requires strong Microsoft Office skills, attention to detail, and the ability to work both independently and in a team.

Qualifications

• Degree or Diploma in Business Administration or Secretarial with 2 years related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices to maintain accurate and secure files, track and follow-up information/report requests and manage petty cash.
• Ability to work independently with little supervision, as well as in a team environment.

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
• Receive and record tenant complaints, prepare file actions/work orders and take other appropriate actions as required.
• Prepare the Maintenance Department's attendance, illness, vacation and related records as required.
• Track and report vacant unit repairs to ensure work progresses in a timely manner.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
• This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
• Other duties as assigned.

Skills

Keyboarding skills

Independent work

Teamwork

Office procedures

Education

Business Administration or Secretarial

Tools

Microsoft Office

Job description

Maintenance Clerk

Northern District

Location: Amherst, Nova Scotia
Type of Employment: Full Time, Permanent
Union Status: NSGEU Local 26
Competition # NOR 26087
Closing Date: September 29, 2026

The Opportunity

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for general correspondence, reports, work orders, material requisitions, purchase orders, and contracts. The incumbent is also responsible for receiving, recording, and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules and establishing and maintaining all other Maintenance department records.

Qualifications

Must Have

• Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests and manage petty cash.
• Ability to work independently with little supervision, as well as in a team environment.

Assets

• Emergency First Aid and WHMIS certifications.
• Working knowledge of Yardi Property Management software.

The Fine Print

An equivalent combination of training, education and experience may be considered.

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
• Receive and record tenant complaints, prepare file actions/work orders and take other appropriate actions as required.
• Prepare the Maintenance Department's attendance, illness, vacation and related records as required.
• Track and report vacant unit repairs to ensure work progresses in a timely manner.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
• This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
• Other duties as assigned.
  

• Salary: $24.06 - $26.91 hourly (CL 18)
• Schedule: 35-hour work week

Full-time permanent employees also receive:

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Work-life balance supports such as modified work weeks
• Professional development and career growth opportunities
• Employee and Family Assistance Program

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.