Business Services Clerk (Clerk 4)

Nova Scotia; Halifax; Hybrid; CAD 55,000 - 61,000; Full time

Job summary

The Department of Public Works, Real Estate and Infrastructure Management Division in Nova Scotia is seeking a Business Services Clerk to support procurement and operational functions. You will help validate requests, prepare tender documents in Ariba and SAP S4, and manage standing offers in line with government directives.

You will also handle accounts payable, time confirmations in SAP S4, and contribute to accurate financial reporting.

Qualifications

• Five (5) years of related experience.
• Experience in government procurement policies, S4, Ariba, Microsoft Office Suite and reporting.
• Proficiency in data entryand extensive knowledge in spreadsheet software and creation, word processing, and email applications is essential.
• Excellent coordination and organization skills along with experience in maintaining records in both manual and computerized environments.
• Equivalencies include related bachelor’s degree with 1 year experience or related diploma with 3 years experience.

Responsibilities

• Provide procurement support to the Real Estate and Infrastructure Management Branch, ensuring accuracy, compliance, and efficiency across purchasing activities.
• Collaborate with internal stakeholders to validate procurement requests, secure senior management approvals, and prepare front-end tender documents in Ariba and SAP S4 purchase orders.
• Manage standing offer purchases in accordance with government directives, verify offer details, and support agreement administration.
• Process accounts payable transactions, including AP and MIRO invoices, with proper approvals and coding, and ensure financial controls.
• Verify work order information and enter time confirmations in SAP S4 to support labour cost recovery, project billing, and accurate financial reporting.

Skills

Procurement policies

Ariba

SAP S4

Microsoft Office Suite

Data entry

Tools

Ariba

SAP S4

STAR/STOR

Microsoft Office

Job description

Select how often (in days) to receive an alert:

Closing Date:29-Sep-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Maintaining and building our Provincial infrastructure is no small job.

The Real Estate and Infrastructure Management Division at the Department of Public Works supports Nova Scotia’s 2,400 buildings and infrastructure assets across a wide range of clients. We maintain and support various government buildings and other built assets, including museums, core buildings and office buildings supporting the work of government, correctional centres, and justice centres.

About Our Opportunity

Reporting to the Manager of Business Services, the Business Services Clerk plays a vital role in supporting the operational and procurement functions of the Real Estate and Infrastructure Management Division within the Department of Public Works.

Primary Accountabilities

You provide critical procurement support to the Real Estate and Infrastructure Management Branch, ensuring accuracy, compliance, and efficiency across all purchasing activities. You collaborate with internal stakeholders to validate procurement requests, secure senior management approvals, and prepare front-end tender documents in Ariba and SAP S4 purchase orders. You also manage standing offer purchases in accordance with government directives, verify offer details, and support agreement administration.

You will also be responsible for processing accounts payable transactions, including AP and MIRO invoices, ensuring appropriate approvals, accurate coding, and compliance with financial controls and departmental procedures. You are also responsible for verifying work order information and entering time confirmations within SAP S4 to support labour cost recovery, project billing, and accurate financial reporting.

Qualifications and Experience

You have five (5) years of related experience. An equivalent combination of education, training and experience will be considered.

You have experience in government procurement policies, S4, Ariba, Microsoft Office Suite and reporting.

Proficiency in data entryand extensive knowledge in spreadsheet software and creation, word processing, and email applications is essential.

You must demonstrate excellent coordination and organization skills along with experience in maintaining records in both manual and computerized environments.

The following qualifications are considered assets:

• Completed course work in bookkeeping and accounting;
• Familiarity with STAR/STOR;
• Experience with preparation of buildingconstruction quantity documents;and
• Experience with S4(or equivalent).

As the ideal candidate, you have exceptional planning and organizational skills to assist with the efficient operation of our office. You are an analytical thinker who presents information in a clear, concise manner. You are also a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player.

You maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

• A completed related bachelor’s degree and one (1) year of experience
• A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees .

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: CL 22

Salary Range: $2,123.03- $2,348.18Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].