Maintenance Admin & Compliance Coordinator

Keyera; Fairview; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive total rewards

Benefits for you and your family

Paid vacation

Learning and career growth

Collaborative culture

Meaningful work

Opportunity to make an impact

Job summary

Keyera is seeking a Maintenance Administrator to join our Maintenance and Reliability team at the Alberta EnviroFuels (AEF) facility located in Edmonton, AB. You will serve as the central point of administrative support for the Maintenance department, coordinating activities, managing documentation, and supporting communication to keep day-to-day operations running smoothly.

Reporting to the Maintenance and Reliability Manager, you’ll maintain records in Maximo and other systems, assist with

Qualifications

• 5+ years of administrative support experience in industrial or technical environments.
• Experience with document control and records management.
• Proficiency in Microsoft Office and SharePoint.
• Familiarity with CMMS such as Maximo.
• Strong organizational and communication skills.

Responsibilities

• Coordinate day-to-day administrative activities for the Maintenance department with internal teams, vendors, contractors, and service providers.
• Maintain Maintenance department documentation, including procedures, SSOPs, SharePoint records, reviews, updates, and approvals.
• Support maintenance compliance activities, including training records, CMMS reporting, KPI tracking, and follow-up on items.
• Provide admin support for safety audits, inspections, and MOC activities, including tracking deficiencies.
• Maintain accurate maintenance records, reports, and work orders using Maximo and other internal systems.
• Support turnaround planning and execution, including coordinating temporary administrative staff and related activities.
• Coordinate departmental meetings and training, including scheduling and catering.
• Assist with maintenance budgets, forecasts, and procurement-related reconciliation.
• Coordinate external service providers for building maintenance activities.
• Provide general admin support including supplies, events, and vacation coverage.

Skills

Administrative support

Document coordination

Microsoft Excel

Microsoft Word

SharePoint

Communication

Organizational skills

Education

Post-secondary education in Business Administration or related discipline

Tools

Maximo CMMS

SharePoint

Job description

Keyera is seeking a Maintenance Administrator to join our Maintenance and Reliability team at the Alberta EnviroFuels (AEF) facility located in Edmonton, AB. You will serve as the central point of administrative support for the Maintenance department, coordinating activities, managing documentation, and supporting communication to keep day-to-day operations running smoothly.

Reporting to the Maintenance and Reliability Manager, you’ll maintain records in Maximo and other systems, assist with