Maintenance Administrator

Keyera; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive total rewards

Family benefits

Paid vacation

Career development

Collaborative culture

Meaningful work

Impactful work

Job summary

Keyera is seeking a Maintenance Administrator to join the Maintenance and Reliability team at the Alberta EnviroFuels facility in Edmonton, AB. The role serves as the central point of administrative support for the Maintenance department, coordinating activities, managing documentation, and supporting cross-team communication to keep day-to-day operations running smoothly.

The successful candidate will manage procedures, SSOPs, and SharePoint records, assist with safety audits and MOC

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience.
• 5+ years of experience in administrative support and departmental coordination roles. Experience in an operating plant, industrial, or technical environment is considered a strong asset.
• Experience with document control, records management, and maintaining technical or operational documentation.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
• Familiarity with computerized maintenance management systems (CMMS), such as Maximo, considered an asset.
• Knowledge of maintenance processes, compliance tracking, or industrial operations considered an asset.
• Strong organizational skills with the ability to coordinate multiple activities and meet deadlines.
• Attention to detail and accuracy in documentation, data entry, and reporting.
• Effective communication and interpersonal skills with the ability to work collaboratively across departments.

Responsibilities

• Coordinate day-to-day administrative activities for the Maintenance department, working with internal teams, external vendors, contractors, and service providers.
• Maintain Maintenance department documentation, including procedures, Safe Standard Operating Procedures (SSOPs), SharePoint records, document reviews, updates, and approvals.
• Support maintenance compliance activities, including training records, CMDS reporting, technician progression tracking, KPIs, and follow-up on outstanding items.
• Provide administrative support for safety audits, inspections, investigations, and Management of Change (MOC) activities, including tracking deficiencies and supporting JWHSC activities.
• Maintain accurate maintenance records, reports, and work orders using Maximo and other internal systems.
• Support turnaround planning and execution, including coordinating temporary administrative staff and related activities.
• Coordinate departmental meetings and training sessions, including scheduling, materials, catering, and communication with contractors.
• Assist with maintenance budgets, forecasts, purchase card reconciliation, and annual budgeting activities.
• Coordinate external service providers for building maintenance activities, including cleaning, painting, and related services.
• Provide general administrative support, including department supplies, communications, corporate events, and vacation coverage for other site administrative positions.

Skills

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Team collaboration

Education

Post-secondary education in Business Administration/Office Administration or related discipline

Tools

Maximo

SharePoint

Job description

Keyera Career Opportunity

Why Keyera?

At Keyera, people are at the heart of how we do business. You’ll join a collaborative, values-driven workplace where people care about one another, meaningful work matters and you have opportunities to learn, contribute and grow. Here, you can bring your experience and ideas to the table, build strong relationships and continue developing throughout your career.

What you can look forward to:

• Competitive total rewards that recognize your contribution and support your wellbeing


• Benefits that support you and your family , with options designed to meet different needs


• Paid vacation so you can recharge and enjoy time away from work


• Opportunities to learn, develop and grow your career , with experiences that help you build your skills and capabilities


• A culture built on relationships, collaboration and shared success , where people work together and support one another


• Meaningful work that contributes to our business and the communities where we operate


• The opportunity to make an impact , bringing your experience, ideas and perspective to the work you do.

Benefits, programs and other offerings may vary by position, work location and employee group.

JobType:

Permanent

THE POSITION

Keyera is seeking an Maintenance Administrator to join our Maintenance and Reliability team at the Alberta EnviroFuels (AEF) facility located in Edmonton, AB.

Reporting to the Maintenance and Reliability Manager, this dynamic role serves as a central point of administrative support for the Maintenance department, coordinating activities, managing documentation, and supporting communication across teams to keep day-to-day operations running smoothly.

RESPONSIBILITIES:

• Coordinate day-to-day administrative activities for the Maintenance department, working with internal teams, external vendors, contractors, and service providers.




• Maintain Maintenance department documentation, including procedures, Safe Standard Operating Procedures (SSOPs), SharePoint records, document reviews, updates, and approvals.




• Support maintenance compliance activities, including training records, CMDS reporting, technician progression tracking, KPIs, and follow-up on outstanding items.




• Provide administrative support for safety audits, inspections, investigations, and Management of Change (MOC) activities, including tracking deficiencies and supporting JWHSC activities.




• Maintain accurate maintenance records, reports, and work orders using Maximo and other internal systems.




• Support turnaround planning and execution, including coordinating temporary administrative staff and related activities.




• Coordinate departmental meetings and training sessions, including scheduling, materials, catering, and communication with contractors.




• Assist with maintenance budgets, forecasts, purchase card reconciliation, and annual budgeting activities.




• Coordinate external service providers for building maintenance activities, including cleaning, painting, and related services.




• Provide general administrative support, including department supplies, communications, corporate events, and vacation coverage for other site administrative positions.

QUALIFICATIONS:

• Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience.


• 5+ years of experience in administrative support and departmental coordination roles. Experience in an operating plant, industrial, or technical environment is considered a strong asset.


• Experience with document control, records management, and maintaining technical or operational documentation.


• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.


• Familiarity with computerized maintenance management systems (CMMS), such as Maximo, considered an asset.


• Knowledge of maintenance processes, compliance tracking, or industrial operations considered an asset.


• Strong organizational skills with the ability to coordinate multiple activities and meet deadlines.


• Attention to detail and accuracy in documentation, data entry, and reporting.


• Effective communication and interpersonal skills with the ability to work collaboratively across departments.

Posting Expiry Date:

Nov 15, 2026

At Keyera, we embrace collaboration, inclusion, and a workplace that is as diverse as the communities we serve. Our values foster an environment for every person to bring their whole self to work.

We offer a well-rounded total compensation package and a comprehensive benefits program designed with the well-being and empowerment of our employees and their families in mind.

If you are interested in an opportunity to join a winning, purpose-driven culture then you’ll enjoy a career with us.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.