Maintenance Administrator

Keyera Corp.; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive total rewards

Benefits for you and your family

Paid vacation

Learning and growth opportunities

Job summary

Keyera is seeking a Maintenance Administrator to join the Maintenance and Reliability team at the Alberta EnviroFuels facility in Edmonton, AB. You will serve as a central administrative hub, coordinating activities, managing documentation and supporting communication across teams to keep day-to-day operations running smoothly.

Reporting to the Maintenance and Reliability Manager, you will help maintain records in Maximo, support safety audits and MOC activities, and assist with staffing,

Qualifications

• Post-secondary education in Business Administration or a related discipline.
• 5+ years of experience in administrative support and departmental coordination roles.
• Experience in an operating plant, industrial, or technical environment is a strong asset.
• Experience with document control, records management, and maintaining technical or operational documentation.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
• Familiarity with CMMS, such as Maximo, is an asset.
• Strong organizational skills with the ability to coordinate multiple activities and meet deadlines.
• Attention to detail and accuracy in documentation, data entry, and reporting.
• Effective communication and interpersonal skills across departments.

Responsibilities

• Coordinate day-to-day administrative activities for the Maintenance department with internal teams, vendors, contractors and service providers.
• Maintain Maintenance department documentation, including procedures, SSOPs, SharePoint records, reviews, updates and approvals.
• Support maintenance compliance activities, including training records, CMDS reporting, KPI tracking and item follow-up.
• Provide admin support for safety audits, inspections, investigations, and MOC activities, including tracking deficiencies.
• Maintain accurate maintenance records, reports, and work orders using Maximo and internal systems.
• Support turnaround planning and execution, including coordinating temporary admin staff.
• Coordinate departmental meetings and training sessions, including scheduling, materials, catering and contractor communications.
• Assist with maintenance budgets, purchasing card reconciliation, and annual budgeting activities.
• Coordinate external service providers for building maintenance activities.
• Provide general administrative support across the site and vacation coverage.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Microsoft Office

SharePoint

CMMS Maximo

Industrial environment experience

Documentation control

Budgeting support

Education

Business Administration or related field

Tools

Maximo CMMS

SharePoint

Excel

MS Office

Job description

Keyera Career Opportunity Why Keyera? At Keyera, people are at the heart of how we do business. You’ll join a collaborative, values-driven workplace where people care about one another, meaningful work matters and you have opportunities to learn, contribute and grow. Here, you can bring your experience and ideas to the table, build strong relationships and continue developing throughout your career.

What you can look forward to:

• Competitive total rewards that recognize your contribution and support your wellbeing
• Benefits that support you and your family, with options designed to meet different needs
• Paid vacation so you can recharge and enjoy time away from work
• Opportunities to learn, develop and grow your career, with experiences that help you build your skills and capabilities
• A culture built on relationships, collaboration and shared success, where people work together and support one another
• Meaningful work that contributes to our business and the communities where we operate
• The opportunity to make an impact, bringing your experience, ideas and perspective to the work you do

Benefits, programs and other offerings may vary by position, work location and employee group.

Job Type: Permanent

THE POSITION

Keyera is seeking an Maintenance Administrator to join our Maintenance and Reliability team at the Alberta EnviroFuels (AEF) facility located in Edmonton, AB. Reporting to the Maintenance and Reliability Manager, this dynamic role serves as a central point of administrative support for the Maintenance department, coordinating activities, managing documentation, and supporting communication across teams to keep day-to-day operations running smoothly.

RESPONSIBILITIES:

• Coordinate day-to-day administrative activities for the Maintenance department, working with internal teams, external vendors, contractors, and service providers.
• Maintain Maintenance department documentation, including procedures, Safe Standard Operating Procedures (SSOPs), SharePoint records, document reviews, updates, and approvals.
• Support maintenance compliance activities, including training records, CMDS reporting, technician progression tracking, KPIs, and follow-up on outstanding items.
• Provide administrative support for safety audits, inspections, investigations, and Management of Change (MOC) activities, including tracking deficiencies and supporting JWHSC activities.
• Maintain accurate maintenance records, reports, and work orders using Maximo and other internal systems.
• Support turnaround planning and execution, including coordinating temporary administrative staff and related activities.
• Coordinate departmental meetings and training sessions, including scheduling, materials, catering, and communication with contractors.
• Assist with maintenance budgets, forecasts, purchase card reconciliation, and annual budgeting activities.
• Coordinate external service providers for building maintenance activities, including cleaning, painting, and related services.
• Provide general administrative support, including department supplies, communications, corporate events, and vacation coverage for other site administrative positions.

QUALIFICATIONS:

• Post-secondary education in Business Administration, Office Administration, or a related discipline, or an equivalent combination of education and experience.
• 5+ years of experience in administrative support and departmental coordination roles.
• Experience in an operating plant, industrial, or technical environment is considered a strong asset.
• Experience with document control, records management, and maintaining technical or operational documentation.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
• Familiarity with computerized maintenance management systems (CMMS), such as Maximo, considered an asset.
• Knowledge of maintenance processes, compliance tracking, or industrial operations considered an asset.
• Strong organizational skills with the ability to coordinate multiple activities and meet deadlines.
• Attention to detail and accuracy in documentation, data entry, and reporting.
• Effective communication and interpersonal skills with the ability to work collaboratively across departments.

Posting Expiry Date: Nov 15, 2026

At Keyera, we embrace collaboration, inclusion, and a workplace that is as diverse as the communities we serve. Our values foster an environment for every person to bring their whole self to work. We offer a well-rounded total compensation package and a comprehensive benefits program designed with the well-being and empowerment of our employees and their families in mind.

If you are interested in an opportunity to join a winning, purpose-driven culture then you’ll enjoy a career with us.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.

Headquartered in Calgary with operations in Western Canada, Texas and Oklahoma, Keyera operates an integrated Canadian-based midstream business with extensive interconnected assets and depth of expertise in delivering midstream energy solutions.

Our business consists of natural gas gathering and processing, natural gas liquids (NGLs) fractionation, transportation, storage and marketing, iso-octane production and sales and diluent logistic services for oil sands producers. We are committed to conducting our business in a way that balances diverse stakeholder expectations and emphasizes the health and safety of our employees and the communities where we operate.

Keyera is committed to being an employer of choice and strives to offer a well rounded total compensation package combined with a comprehensive benefits program designed to ensure the health and well-being of our employees and their families. Working with us means you will be working for a Top Employer. We are proud to be recognized as one of Canada's Top 100 Employers (2019, 2024, 2025), Alberta's Top 85 Employers (2012-2025), and Canada's Top Employers for Young People (2025). We offer a well-rounded total compensation package combined with a comprehensive flexible benefits program designed with the well-being and empowerment of our employees and their families in mind.

Our values bring our culture to life, demonstrating what we stand for as an organization and how we work together to achieve our goals:

• Home Safe: I take action to protect people & the environment
• Own It: I deliver on my commitments
• All In: I work with others across Keyera to achieve superior outcomes
• Count On Me: I make decisions for the right reasons
• Drive Value: I am driven & passionate about creating value for Keyera's stakeholders

Our commitment to our values and culture has allowed us to meet our business needs while addressing the needs of our employees and the communities in which we operate.

For more information about Keyera’s Top Employer awards please click here.