Maintenance Admin Assistant (Maximo & Scheduling)

BC Ferries; Delta; On-site; CAD 42,000 - 54,000; Part time

Job summary

BC Ferries is seeking an Administrative Assistant to support the Tsawwassen Terminal maintenance team. The role involves phone support, scheduling, minute-taking, and data entry in the payroll and CMMS systems.

It also covers travel arrangements, training coordination, and procurement tasks following accounting rules. Ideal candidates have 3–5 years in a maintenance or construction office and hold a diploma in office administration.

Qualifications

• 3–5 years administrative experience in a maintenance or construction office
• Certificate or diploma in office administration
• Valid driver’s licence required
• Experience with CMMS (Maximo) is an asset

Responsibilities

• Provide administrative support to the maintenance department
• Answer phones and schedule meetings; prepare and distribute minutes
• Enter and maintain schedule and payroll system data
• Handle data entry and reporting using CMMS (Maximo)
• Coordinate travel arrangements and manage training requirements
• Procure services by following accounting rules and processing purchase requisitions/orders

Skills

Admin support

Phone support

Scheduling

Data entry

Travel coordination

Education

Office administration certificate/diploma

Tools

Maximo CMMS

Job description

BC Ferries is seeking an Administrative Assistant to support the Tsawwassen Terminal maintenance team. The role involves phone support, scheduling, minute-taking, and data entry in the payroll and CMMS systems.

It also covers travel arrangements, training coordination, and procurement tasks following accounting rules. Ideal candidates have 3–5 years in a maintenance or construction office and hold a diploma in office administration.