Logistics Specialist Level II

Siemens Healthineers; Ottawa; On-site; CAD 49,000 - 91,000; Full time

Job summary

Siemens Healthineers Canada is seeking a Logistics Specialist II in Ottawa to support warehouse, shipping, receiving, and inventory control operations within a regulated manufacturing environment.

You will manage ERP transactions (SAP preferred), maintain inventory accuracy, and coordinate cross-functional activities across Supply Chain, Quality, and Procurement while contributing to continuous improvement initiatives in warehouse operations.

Qualifications

• Experience with ERP systems; SAP strongly preferred.
• Working knowledge of inventory control, cycle counting and warehouse management processes.
• Familiarity with shipping documentation, carrier coordination and customs/export processes.
• Proficiency with Microsoft Office and warehouse-related systems.
• Strong organizational and prioritization skills with high attention to detail and data accuracy.
• Effective written and verbal communication skills.
• Problem-solving mindset; able to adapt to changing operational demands.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Support receipt, storage, movement, and issuance of materials to maintain inventory accuracy.
• Receive, inspect, label, and store incoming materials.
• Execute accurate ERP inventory transactions (SAP preferred).
• Participate in cycle counts and inventory reconciliation.
• Support inter-site/inter-plant material transfers as required.
• Prepare outbound shipments and coordinate with carriers; complete shipping documentation including export/regulatory docs.
• Provide backup coverage for shipping, receiving, and warehouse functions.
• Maintain warehouse organization, safety, and compliance with GMP/OHSA/ISO requirements.
• Assist onboarding and training of new warehouse personnel; ensure training compliance.
• Collaborate with Manufacturing, Quality, Supply Chain, Procurement, and other departments.

Skills

Inventory control

Cycle counting

Shipping documentation

Carrier coordination

Customs/export processes

Microsoft Office

Attention to detail

Written and verbal communication

Problem solving

Independent and collaborative work

Education

College diploma

Tools

SAP

Job description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

The Logistics Specialist II, reporting directly to the Supply Chain / Logistics Manager, is responsible for supporting warehouse, shipping, receiving, and inventory control operations to ensure uninterrupted manufacturing and distribution activities. This role plays a critical part in maintaining inventory accuracy, material flow efficiency, regulatory compliance, and overall warehouse organization.

The incumbent serves as an experienced logistics resource, providing operational support, cross-functional coordination, and backup coverage across shipping and receiving activities while contributing to continuous improvement initiatives within warehouse operations.

Warehouse & Inventory Operations

• Support manufacturing through timely and accurate receipt, storage, movement, and issuance of raw materials, packaging, and finished goods.
• Receive, inspect, label, and appropriately store incoming materials and packages.
• Execute accurate inventory transactions within ERP systems (SAP preferred).
• Participate in cycle count programs and inventory reconciliation activities to maintain inventory accuracy targets.
• Support inter-site/inter-plant material transfers as required.

Receiving Operations

• Receive incoming shipments from suppliers, carriers, and internal transfers.
• Verify received materials against packing slips, purchase orders, and shipping documentation.
• Inspect incoming goods for visible damage, quantity discrepancies, and labeling accuracy.
• Coordinate with Quality Assurance and Purchasing regarding non-conforming or discrepant materials.
• Ensure incoming materials are properly identified, labeled, and routed to the appropriate storage or inspection locations.
• Store materials in designated warehouse locations following established procedures.

Shipping Operations

• Prepare outbound shipments accurately and on schedule to support customer and operational requirements.
• Coordinate shipments with approved carriers and ensure accurate completion of all required shipping, export, customs, and transportation documentation.
• Provide backup support for shipping, receiving, and warehouse functions as operational needs require.

SAP & Inventory Transactions

• Perform timely and accurate goods receipt and goods issue transactions within SAP.
• Maintain accurate inventory records through proper system transactions and documentation.
• Process inventory movements, transfers, and material status changes as required.
• Investigate and resolve shipping and receiving-related inventory discrepancies.
• Support cycle count activities and inventory audits.

Operational Excellence & Compliance

• Maintain warehouse organization, cleanliness, and safety standards.
• Remain compliant with all applicable company procedures, GMP requirements, OHSA regulations, ISO standards, and transportation requirements.
• Identify process or product non-conformances and elevate issues appropriately for resolution.
• Participate in continuous improvement initiatives focused on warehouse efficiency, material flow, and inventory accuracy.

Training & Collaboration

• Assist with onboarding and training of new warehouse personnel on processes, systems, and best practices.
• Maintain training compliance through timely completion of required learning modules and procedural training.
• Collaborate effectively with Manufacturing, Quality, Supply Chain, Procurement, and other internal departments to meet operational priorities and deadlines.
• Respond promptly to operational communications via email, Teams, and other communication platforms.

Education & Experience

• College diploma or equivalent combination of education and relevant logistics/warehouse experience.
• Minimum 3+ years of experience in warehouse, logistics, shipping/receiving, or materials management operations.
• Experience working in regulated manufacturing environments preferred (medical device, pharmaceutical, or similar).

Technical Skills

• Experience with ERP systems required; SAP strongly preferred.
• Working knowledge of inventory control, cycle counting, and warehouse management processes.
• Familiarity with shipping documentation, carrier coordination, and customs/export processes preferred.
• Proficiency with Microsoft Office applications and warehouse-related systems.
• Strong organizational and prioritization skills.
• High attention to detail and data accuracy.
• Effective detail and focus related to completion of government-facing documentation.
• Effective written and verbal communication skills.
• Problem-solving mindset with ability to adapt to changing operational demands.
• Ability to work independently and collaboratively in a fast-paced environment.

Working Conditions / Physical Requirements

• Ability to lift up to 30 lbs.
• Extended periods of standing, walking, bending, and material handling.
• Ability to distinguish colors where required for product/material identification.
• Ability to safely operate warehouse equipment including pump jack and forklift (training provided as needed).
• Flexibility to work overtime or alternate shifts as required, including occasional evenings or weekends.

Additional Information

Duties and responsibilities are not limited to those listed above and may be adjusted based on business needs.

Who we are:

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers' businesses, please visit our company page at Siemens Healthineers Canada.

The Expected Compensation For This Position Is

$48,500 - $90,500

Factors which may affect starting compensation within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Siemens Healthineers offers a variety of health and wellness benefits including a flexible benefits plan, Defined Contribution Pension Plan, Registered Retirement Savings Plan matching contributions, plus a competitive paid time off program including vacation, company holidays, sick leave, and parental leave (all subject to eligibility requirements).

This information is provided per required laws and regulations.

Accessibility

Siemens Healthineers is committed to excellence in serving all employees and customers, including people with disabilities. Siemens Healthineers will strive to ensure that policies and procedures established with respect to the provisions of its goods and services to persons with disabilities are consistent with the principles of dignity, independence, integration and equal opportunity as provided in the Accessibilities for Ontarians with Disabilities Act, 2005. Siemens Healthineers will continue to attempt to meet the needs of all its customers, including but not limited to persons with disabilities, in an effective and timely manner.

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form. If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at [e-mail]. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.

Equal Employment Opportunity Statement:

Siemens Healthineers is committed to creating a diverse environment and is proud to be an equal opportunity employer. While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. By submitting personal information to Siemens Healthineers or its affiliates, service providers and agents, you consent to our collection, use and disclosure of such information for the purposes described in our Privacy Notice.