Logistics Coordinator

EMS Technologies, Inc.; Belleville; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Extended healthcare coverage including

5% Employer Paid Pension Plan

Paid vacation plus 5 Family Days

Health care spending account

Employee Assistance Program

Career development opportunities

Free onsite parking

Occupational Health Team

Job summary

EMS-Tech Inc. in Belleville, Ontario seeks a detail-driven Logistics Coordinator to support the ASPS team in delivering parts and services to global customers. You will manage pricing, orders, and lead times while ensuring alignment across internal teams and clients for smooth shipments.

The role requires a post-secondary diploma in Business or Logistics and at least five years of logistics experience. Proficiency with MS Office and strong communication are essential.

Qualifications

• Post-secondary diploma/degree in Business, Logistics, Supply Chain, or other related field.
• Minimum 5 years relevant experience in logistics, shipping & receiving, distribution or a similar industry.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and other software as required.
• Strong interpersonal, communication, and customer service skills with the ability to effectively interact and communicate with suppliers, customers, and project team members both verbally and in written formats.
• High attention to detail, ability to multi-task, prioritize and manage time effectively.

Responsibilities

• Coordinate all courier shipments efficiently. Review system contracts to advise the team on shipping requirements and their cost/timing impacts.
• Seek and negotiate cost reductions and most efficient shipping and packaging options to minimize cost and increase effectiveness. Maintain a shipment log for tracking and future analysis, aiding in comparisons and budgeting.
• Understand the products and their classifications to determine the appropriate HS/Tariff codes. Regularly check and update HS/Tariff codes to ensure compliance with current regulations.
• Familiarize yourself with various Incoterms and their implications on responsibilities and costs. Advise the project and ASPS team on the most suitable for each shipping scenario.
• Assess the need for insurance based on the value and nature of shipments. Calculate insurance values and obtain certificates when required.
• Complete and submit export declarations in compliance with regulatory requirements. Determine the best method for exports over $2500 to locations other than Canada. Respond to consignee/agent requests related to custom clearance requirements.
• Create and edit commercial invoices, packing lists, bill of lading, etc., as required for each shipment. Understand and handle specific documents required for different shipments (e.g., NAFTA, Manufacturer's Affidavits).

Skills

MS Office

Communication

Customer service

Interpersonal skills

Education

Post-secondary degree in Business/Logistics

Tools

MS Excel

PowerPoint

Job description

About us

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities

As EMS-Tech continues to grow, we're looking for a detail-driven and proactive Logistics Coordinator to join our team in Belleville, Ontario. In this role, you'll work closely with our After Sales Parts & Service (ASPS) team to support customer deliveries and ensure the seamless flow of parts and services to our global clients. You'll provide accurate information on pricing, orders, and lead times while keeping internal teams and customers aligned every step of the way. If you're highly organized, thrive in a fast-paced environment, and have a knack for keeping logistics moving smoothly, we'd love to meet you.

Here are some of the things you'll be working on:

• Coordinate all courier shipments efficiently. Review system contracts to advise the team on shipping requirements and their cost/timing impacts.
• Seek and negotiate cost reductions and most efficient shipping and packaging options to minimize cost and increase effectiveness. Maintain a shipment log for tracking and future analysis, aiding in comparisons and budgeting.
• Understand the products and their classifications to determine the appropriate HS/Tariff codes. Regularly check and update HS/Tariff codes to ensure compliance with current regulations.
• Familiarize yourself with various Incoterms and their implications on responsibilities and costs. Advise the project and ASPS team on the most suitable for each shipping scenario.
• Assess the need for insurance based on the value and nature of shipments. Calculate insurance values and obtain certificates when required.
• Complete and submit export declarations in compliance with regulatory requirements. Determine the best method for exports over $2500 to locations other than Canada. Respond to consignee/agent requests related to custom clearance requirements.
• Create and edit commercial invoices, packing lists, bill of lading, etc., as required for each shipment. Understand and handle specific documents required for different shipments (e.g., NAFTA, Manufacturer's Affidavits).

Qualifications

• Post-secondary diploma/degree in Business, Logistics, Supply Chain, or other related field.
• Minimum 5 years relevant experience in logistics, shipping & receiving, distribution or a similar industry.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint) and other software as required.
• Strong interpersonal, communication, and customer service skills with the ability to effectively interact and communicate with suppliers, customers, and project team members both verbally and in written formats.
• High attention to detail, ability to multi-task, prioritize and manage time effectively.

What We Offer

• A collaborative, values-based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program

• Career development opportunities
• Free onsite parking
• Occupational Health Team

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values in your personal and work life:

• Trust- We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty- We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity- Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity- The passion and commitment to excellence of our people is the foundation of good customer service.

Application Process

Please submit your application by applying directly to the opportunity via our careers page: https://ems-tech.net/careers/. We thank all applicants, but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.