Logistics Assistant

EMS-Tech Inc; Belleville; On-site; CAD 45,000 - 70,000; Full time

Benefits offered by this job

Extended healthcare coverage including

5% Employer Paid Pension Plan

Paid vacation plus 5 Family Days

Health care spending account

Employee Assistance Program

Career development opportunities

Free onsite parking

Travel opportunities

Job summary

EMS-Tech Inc. in Canada is seeking a meticulous Logistics Coordinator to support our global engineering projects. You will coordinate domestic and international shipments, optimize packaging, apply HS/tariff codes, and handle export filings to ensure on-time, compliant deliveries.

You will maintain shipment logs, collaborate with Purchasing, and respond to customer or customs inquiries. The ideal candidate has post-secondary education in business/finance, strong communication, and

Qualifications

• Post secondary education in Business/Finance or equivalent.
• Strong communication skills and ability to collaborate with team members.
• MS Office Suite (Word, Excel) – Intermediate level.
• Attention to detail.
• Logistics experience considered an asset.

Responsibilities

• Coordinate end‑to‑end domestic and international shipments, providing project management support to the logistics team.
• Review and optimize packaging methods to ensure safe, compliant, and consolidated transport.
• Apply accurate HS/Tariff codes and advise on duties, classifications, and cost implications.
• Interpret and recommend appropriate Incoterms, resolving supplier or client shipping challenges as needed.
• Determine insurance requirements, calculate values, arrange coverage, and obtain certificates.
• Prepare and submit Export Declarations and maintain an understanding of country‑specific export rules.
• Create, review, and maintain shipping documents—commercial invoices, packing lists, bills of lading, and specialized export filings.
• Complete compliance documentation such as CUSMA/USMCA certificates, Manufacturer Affidavits, ISF filings, and original document packages.
• Respond to consignee or customs inquiries to support smooth clearance and expedite shipments when required.
• Maintain an accurate Shipment Log for tracking, budgeting, and reporting.
• Coordinate courier shipments and oversee related documentation.
• Collaborate with Purchasing to order shipping materials and courier supplies.
• Complete receiving processes for all incoming project materials and office packages with accuracy and proper handling.

Skills

Strong communication

Attention to detail

Collaborative

Education

Post Secondary Education in Business/Finance or equivalent

Tools

MS Office Suite

Job description

About us

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities

We are currently seeking a detail-orientated and knowledgeable Logistics Coordinator to Join our dynamic logistics team at EMS-Tech. You would be joining a team where your expertise and attention to detail will directly support the success of complex, global engineering projects. This role offers variety, challenge, and the opportunity to grow your skills while ensuring our shipments—and our company—continue moving forward with precision and excellence. If you're looking to grow within a supportive and collaborative environment—this opportunity is for you.

Here are some of the things you’ll be working on:

Logistics & Shipping Coordination

• Coordinate end‑to‑end domestic and international shipments, providing project management support to the logistics team.
• Review and optimize packaging methods to ensure safe, compliant, and consolidated transport.
• Apply accurate HS/Tariff codes and advise on duties, classifications, and cost implications.
• Interpret and recommend appropriate Incoterms, resolving supplier or client shipping challenges as needed.
• Determine insurance requirements, calculate values, arrange coverage, and obtain certificates.
• Prepare and submit Export Declarations and maintain an understanding of country‑specific export rules.
• Create, review, and maintain shipping documents—commercial invoices, packing lists, bills of lading, and specialized export filings.
• Complete compliance documentation such as CUSMA/USMCA certificates, Manufacturer Affidavits, ISF filings, and original document packages.
• Respond to consignee or customs inquiries to support smooth clearance and expedite shipments when required.

Tracking, Receiving & Reporting

• Maintain an accurate Shipment Log for tracking, budgeting, and reporting.
• Coordinate courier shipments and oversee related documentation.
• Collaborate with Purchasing to order shipping materials and courier supplies.
• Complete receiving processes for all incoming project materials and office packages with accuracy and proper handling.

Qualifications

• Post Secondary Education in Business, Finance or equivalent field.
• Strong communication skills and ability to collaborate with team member.
• MS Office Suite (Word, Excel) – Intermediate level of proficiency.
• Attention to detail.
• Logistics experience considered an asset.

What We Offer

• A collaborative, values-based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program
• Career development opportunities
• Free onsite parking
• Occupational Health Team
• Travel opportunities

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

• Trust - We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty- We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity- Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity- The passion and commitment to excellence of our people is the foundation of good customer service.

Why Join EMS-Tech Inc.?

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.