Office Manager - Litigation Law Firm

ME Law PC; Toronto; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation package

Long-term career growth

Collaborative work environment

Job summary

ME Law PC, a Toronto-based litigation firm, is seeking an Office Manager to oversee operations and support legal staff. This role goes beyond administration, offering growth potential into senior management with responsibilities including office management, team support, and process improvement. Ideal candidates will have at least 3 years in a litigation environment and expertise in legal operations. Join a respected firm that prioritizes professional development in a fast-paced and collaborative environment.

Qualifications

• Minimum 3 years of office management experience within a litigation law firm.
• Strong understanding of legal office operations and litigation procedures.
• Exceptional organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Oversee the day-to-day operations of the law firm.
• Manage administrative staff scheduling, workflow, and office procedures.
• Support lawyers and legal staff with operational and administrative needs.
• Maintain organized office systems, legal files, and internal processes.
• Identify opportunities to improve efficiency and office operations.

Skills

Office management experience

Understanding of legal office operations

Organizational skills

Communication skills

Attention to detail

Leadership experience

Tools

Microsoft Office

Legal practice management software

Job description

ME Law Professional Corporation is a Toronto-based litigation firm specializing in estate, real estate, and corporate/commercial disputes. Our practice is built around handling sophisticated and high-stakes civil litigation matters with precision, strategy, and relentless advocacy.

As our firm continues to grow, we are looking for an exceptional Office Manager to become a key leader within our organization — someone who thrives in a fast-paced legal environment, enjoys building efficient systems, and takes pride in keeping a high-performing team operating at its best.

This is not just an administrative position. It is an opportunity to play a meaningful role in the growth and future direction of a modern and expanding litigation firm. For the right candidate, this role offers significant professional development and the potential to evolve into a senior operational or executive‑level position over time.

This role is also an excellent opportunity for experienced Senior Law Clerks or Senior Licensed Paralegals looking to transition into a leadership and operations‑focused position within a growing litigation practice.

Position Overview

The Office Manager will be the operational heartbeat of the firm — overseeing day‑to‑day office functions, supporting lawyers and staff, improving internal processes, and helping foster a professional, collaborative, and high‑energy workplace culture.

Key Responsibilities

• Oversee the day‑to‑day operations of the law firm
• Manage administrative staff scheduling, workflow, and office procedures
• Support lawyers and legal staff with operational and administrative needs
• Maintain organized office systems, legal files, and internal processes
• Liaise with vendors, IT providers, building management, and external service providers
• Manage office supplies, equipment, and facilities
• Assist with billing coordination, document management, and file organization
• Ensure office compliance with legal and professional standards
• Handle confidential and time‑sensitive matters with discretion
• Coordinate meetings, calendars, firm events, and internal communications
• Identify opportunities to improve efficiency and office operations

Qualifications & Experience

• Minimum 3 years of office management experience within a litigation law firm
• Strong understanding of legal office operations and litigation procedures
• Exceptional organizational and multitasking skills
• Excellent communication and interpersonal abilities
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office and legal practice management software
• Ability to work independently and manage competing priorities in a deadline‑driven environment
• Leadership or team management experience is considered an asset

Why Join ME Law

• Be part of a respected and expanding litigation practice
• Work closely with an ambitious and collaborative legal team
• Gain exposure to sophisticated and complex litigation matters
• Opportunity for long‑term career growth and advancement
• Competitive compensation package
• A modern, fast‑paced, and team‑oriented work environment where your contributions truly matter