Litigation Legal Assistant

Hicks Morley; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a dynamic and rapidly growing law firm as a Litigation Legal Assistant in Toronto. This role offers the opportunity to support a team of dedicated lawyers in delivering exceptional service to clients. You will engage in a variety of tasks including document preparation, court filing, and managing complex files, all while utilizing cutting-edge technology to enhance your work. The firm values creativity and legal innovation, fostering an inclusive environment that prioritizes client needs. If you are proactive, organized, and eager to grow in the legal field, this is the perfect opportunity for you to make a meaningful impact.

Benefits

Professional development opportunities

Diverse and inclusive workplace

Supportive team environment

Qualifications

• Proven ability to manage competing deadlines and priorities effectively.
• Experience supporting legal professionals in Litigation is essential.

Responsibilities

• Prepare and file court documentation, assist with document preparation.
• Maintain organized filing systems and coordinate lawyer travel arrangements.

Skills

Litigation support

Document preparation

Attention to detail

Client service orientation

Clear communication skills

Education

Legal Assistant certification

Relevant experience in legal field

Tools

ACL

Zoom

ShareFile

Adobe

Electronic Signatures

Job description

We are currently seeking a Litigation Legal Assistant to join the team in our Toronto Office.

More about Us:

With over 120 lawyers, Hicks Morley is a leading law firm in Canada focusing on the representation of management in Human Resources Law and Advocacy. Labour and Employment Law is the foundation of the firm’s growth—the depth and scope of our expertise in Human Resources Law is the Hicks Morley advantage.

Hicks Morley is a rapidly growing firm; we have five offices in Ontario: the main office is located in Toronto, and regional offices located in Waterloo, London, Kingston, and Ottawa. We act for over 1,000 employers in the public and private sectors.

The Opportunity:

As a Legal Assistant, you will primarily be responsible for supporting the firm’s delivery of service to clients by providing ongoing support to lawyers and colleagues. The ideal candidate will be a proactive, technically savvy, highly organized assistant with experience in Litigation.

Responsibilities:

Documents

1. Prepare, edit, format, print, scan, and revise correspondence, memoranda, reports, forms, labels, and other printed material through dictation, typing or other instructions, in accordance with requirements set by the lawyer(s).
2. Assist lawyers with document preparation including preparing, drafting, editing and formatting (pleadings, motion records, mediation memos, briefs, affidavit of documents, trial prep, etc.).
3. Prepare and file court documentation and communicate with applicable parties (courts, clients, opposing counsel, etc.).
4. Maintain up to date knowledge of Rules of Civil Procedure.
5. Coordinate and disperse tasks to be performed by various resource groups including, Office Services, Reception, etc. where appropriate while ensuring tasks are completed in a timely manner.
6. Proofread documents and check for appropriate formatting, spelling, grammar, and clarity, based on Hicks Morley standards and guidelines.

File and Time Management

1. Open new files, maintain large and complex files, maintain and utilize an orderly filing and retrieval system to ensure ease of reference to paper or electronic records.
2. Work with Records Management to close client files as appropriate.
3. Update calendars for assigned lawyers including, but not limited to, their meetings, appointments, deadlines, and client-related activities.
4. Coordinate lawyer travel arrangements, including itinerary production and travel expense reports.
5. Update contact names and addresses in the client database, Interaction, regularly.
6. Coordinate client meetings, including arranging for boardrooms, catering, AV equipment, etc.

Mail, Fax and Phone Reception Functions

1. Review and forward incoming mail and fax communications to appropriate parties, prepare and process outgoing mail and faxes and arrange for specialized mail or messenger services as required.
2. Receive, handle, screen and direct incoming calls as directed by lawyers, respond to routine inquiries and requests and take messages as required.

Financial and Administrative Functions

1. Assist with the preparation and finalization of docket entries daily according to firm and client standards in preparation for billing.
2. Work with appropriate teams to coordinate new Client and Matter opening.
3. Coordinate activities with Support teams as needed.
4. Provide support when colleagues are absent or require support in executing on daily tasks and work proactively to be a positive and productive member of the firm.

Other

1. Learn and use available technology to enhance work product including, but not limited to, ACL, Zoom, ShareFile, Adobe, Acumin and Electronic Signatures.
2. Maintain and update job skills and knowledge by participating in development opportunities within the firm.
3. Other duties as assigned.
4. Experience supporting legal professionals in Litigation.
5. Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and/or new technologies.
6. Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld.
7. Attention to detail with experience proofreading and organizing documentation.
8. Clear and concise written and verbal communication skills.
9. Client service oriented and the ability to anticipate needs and proactively support lawyer’s practice.
10. Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Every firm has a culture, and ours is no exception. We work in the human resources area, so we are ‘people’ people. We have a very diverse client base, from manufacturers to social service agencies – and are passionate about understanding our clients, their businesses, and their needs.

Hicks Morley is an open and respectful workplace which fosters creativity, legal innovation and excellence in our clients’ interests. We are committed to recruiting and hiring the best candidates for all roles, and from diverse backgrounds and experiences. Upon request, Hicks Morley will provide suitable accommodations during the recruitment and hiring process to candidates with accessibility needs due to disability.

Seniority level

Entry level

Employment type

Full-time

Job function

Legal

Industries

Law Practice