Litigation Legal Assistant

Ogilvie LLP; Edmonton; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Ogilvie LLP in Edmonton, Alberta, is seeking a litigation legal assistant with at least 1 year of experience to support associates and paralegals in the litigation department.

You will handle general admin, document drafting, court filings, calendar management, and data entry, reporting to the Paralegal Supervisor. Strong communication, organization, and reliability are essential; familiarity with MS Office and legal software is an asset.

Qualifications

• Minimum 1 year direct experience as a litigation legal assistant.
• Graduate of an accredited legal assistant program.
• Strong communication and organizational skills are essential.

Responsibilities

• General administrative tasks including data entry, photocopying, scanning, mail and courier package preparation, and file management.
• Providing backup support to other legal assistants and paralegals.
• Conduct court searches.
• Draft correspondence, a variety of legal documents including briefs, factums, and court documents.
• Prepare pre-trial and trial documents including maintenance of trial binders and limitations.
• Coordinate and schedule various applications, questionings, meetings and maintain calendars.
• Preparation of accounts, time entries, and billings.
• Respond to daily inquiries from lawyers, other legal assistants, and clients.
• Other duties as assigned.

Skills

Strong organizational skills

Interpersonal skills

Excellent verbal and written communic

Be able to multi-task and prioritize

Reliable and accountable

Work independently and in a team

Professional attitude

Education

Graduate of an accredited legal assistant program

Minimum 1 year direct experience as a litigation legal assistant

Tools

MS Excel

MS Word

Outlook

Teams

ACUMIN

Net Documents

Job description

Ogilvie was built in 1920 on a tradition of building relationships and working alongside our clients, and that is still our philosophy a century later. With offices located in Edmonton and Calgary, we are leaders in Corporate & Commercial, Real Estate, Litigation, and Wills & Estates Law.

Ogilvie provides its staff with an opportunity to be challenged and rewarded by working in a dynamic, team-oriented environment alongside some of the top lawyers in Alberta. Putting our clients first is at the center of all we do at Ogilvie, and our specialized legal teams work side by side with our clients to help them achieve and further their business goals.

Creating successful client relationships is central to our work culture, and we are always looking for talented new people to grow our pool of expertise and provide quality service to our clients.

THE OPPORTUNITY

We are currently inviting applications from legal assistants with a minimum of 1 year of legal experience who are eager to grow, and build their skills.

This role provides support to associates and paralegals within the litigation department, reporting to the Paralegal Supervisor. The successful candidate will have excellent communication skills, well-developed interpersonal skills, will be organized, and flexible. A willingness to learn and a positive, professional attitude are essential; prior experience in litigation is considered an asset.

Our positions offer competitive compensation based on qualifications and experience.
Hours of work are 8:00 AM - 4:00 PM, Monday to Friday.

KEY RESPONSIBILITIES

• General administrative tasks including data entry, photocopying, scanning, mail and courier package preparation, and file management
• Providing backup support to other legal assistants and paralegals
• Conduct court searches
• Draft correspondence, a variety of legal documents including briefs, factums, and court documents
• Prepare pre-trial and trial documents including maintenance of trial binders and limitations
• Coordinate and schedule various applications, questionings, meetings and maintain calendars
• Preparation of accounts, time entries, and billings
• Respond to daily inquiries from lawyers, other legal assistants, and clients
• Other duties as assigned

DESIRED SKILL SET

• High professionalism and the ability to respect confidentiality
• Strong organizational skills
• Be able to multi-task and prioritize
• Interpersonal skills
• Reliable and accountable
• Has excellent verbal and written communication skills
• Must be able to work independently as well as within a team environment

TECHNICAL ASSETS

• Must have working knowledge in MS Excel, Word, Outlook, Teams
• ACUMIN knowledge an asset
• Net Documents knowledge an asset

EDUCATION & EXPERIENCE

• A minimum of 1 year direct experience as a litigation legal assistant
• Be a graduate of an accredited legal assistant program

We thank all applicants for their interest in Ogilvie; however, only those candidates selected for an interview will be contacted.