Legal Assistant – Litigation

Recrute Action; Montreal (administrative region); Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Group insurance (employer-paid)

Wellness budget

Professional development stipend

Employee discounts

Pro bono culture

Social events

Job summary

Recrute Action is seeking a capable legal secretary to support litigation professionals in a dynamic, detail-focused environment. You will draft correspondence, manage calendars, and ensure deadlines are met with accuracy and confidentiality.

The role requires 3–5 years of relevant experience and bilingual French-English proficiency, with AEC/DEC credentials in administrative/legal fields. In-office initially, then a transition to a hybrid setup with four days in the office.

Qualifications

• AEC in Legal Secretarial Studies or DEC in Office Administration is required.
• 3–5 years of relevant experience, preferably in a professional services environment.
• Litigation-related knowledge and skills are essential.
• Advanced proficiency with Microsoft Office Suite.

Responsibilities

• Draft correspondence and prepare/revise legal documents.
• Manage deadlines, schedule meetings, and maintain lawyers’ calendars.
• Coordinate travel arrangements and bookings for lawyers.
• Review and proofread documents for grammar, formatting, and legal compliance.

Skills

Bilingual: French & English

MS Office proficiency

Verbal & written communication

Education

AEC in Legal Secretarial Studies

DEC in Office Administration

DEC in Paralegal Technology

Job description

Seize the opportunity to contribute to the success of an organization in the legal sector for our client by providing essential legal and administrative support to litigation professionals. You will work in a dynamic environment where organization, accuracy, and high-quality service are central to daily operations.

What is in it for you:

• Salary between 70K-80K, with an annual bonus.
• Start in-office, then transition to a hybrid model (4 days in the office).
• Comprehensive group insurance 100% employer-paid from day one (including mental health, dental, vision, travel, disability, etc.).
• 4 to 5 weeks of vacation, 11 statutory holidays, and 1 floating day.
• Annual wellness budget of $1.000.
• Global health program and telemedicine services.
• $1.000 per year for training and professional development.
• Employee discounts on various services and products.
• Socially responsible firm (pro bono work, community donations).
• Inclusive and collaborative team with frequent social events.

Responsibilities:

• Draft correspondence and prepare and revise legal documents.
• Manage deadlines, schedule meetings and appointments, and maintain lawyers’ calendars.
• Coordinate travel arrangements and business travel bookings for lawyers.
• Review and proofread documents for grammar, formatting, and compliance with legal requirements and organizational branding standards.
• Manage files, documents, and records using various storage and archiving applications, including Closing Folders, ShareFile, and virtual data rooms.
• Assist lawyers with business development initiatives and maintain the professional relationships database.
• Process data, including time entries and expenses, and perform file opening procedures.
• Liaise with clients, colleagues, service groups, and external parties.
• Monitor file billing activities in collaboration with billing coordinators.
• Transcribe dictations, audio notes, and recordings.
• Contribute to the onboarding of new team members.
• Finalize court documents for service and filing purposes, when applicable.
• Communicate and liaise with bailiffs and court representatives.
• Monitor litigation deadlines and procedural timelines.
• Participate in activities related to commissioning and oath administration, as required.
• Perform related administrative duties.

What you will need to succeed:

Required qualifications

• Attestation of College Studies (AEC) in Legal Secretarial Studies or a College Diploma (DEC) in Office Administration.
• 3 to 5 years of relevant experience, preferably within a professional services environment.
• Litigation-related knowledge and skills.
• Advanced proficiency with Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Bilingualism in French and English for communications and the preparation of legal documents.

Preferred qualifications

• College Diploma (DEC) in Paralegal Technology or Legal Studies.
• Knowledge of procedures before the Federal Court, the Tax Court of Canada, and the Supreme Court of Canada.
• Advanced knowledge of litigation procedures in Quebec.
• Strong organizational skills.
• Attention to detail.
• Motivation and initiative.
• Ability to anticipate needs.
• Ability to manage priorities effectively.
• Ability to work under tight deadlines.
• Critical thinking.
• Sound judgment.