Legal Assistant, Commercial Litigation

iR Corp.; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

iR Corp. invites applications for a Legal Assistant to support its Commercial Litigation practice in Calgary.

The role involves managing filing systems, preparing court documents, and coordinating with clients and courts to meet deadlines. You will handle billing tasks, maintain confidential materials, and provide administrative support, requiring a Legal Assistant Diploma and at least five years' experience in litigation; proficiency in Excel, Word, and Adobe, plus strong communication and

Qualifications

• Proven ability to manage deadlines and workflow in a professional setting.
• Strong written and verbal communication skills for client interaction and court correspondence.
• Experience with litigation support is preferred.

Responsibilities

• Manage time, resources, workflow and deadlines for lawyers, including filing systems and document organization.
• Prepare and assist in compiling court documents such as affidavits and records.
• Maintain detailed systems to meet litigation deadlines.
• Coordinate with court registries to address inquiries.
• Interact with clients and respond to inquiries, escalating as needed.
• Perform client account administration including dockets, e-prebills, and invoicing.
• Research and respond to audit inquiries as required.
• Ensure confidential handling of materials.
• Provide general clerical support (filing, phones, travel, meetings, research, copying).

Skills

Excellent communication

Organizational skills

Attention to detail

Time management

Education

Legal Assistant Diploma

Equivalent combination of education and experience considered

Tools

Excel

Word

Adobe

Job description

Our valued law firm client is seeking a Legal Assistant for a full-time position, supporting their Commercial Litigation practice group.

DUTIES + RESPONSIBILITIES:

• Manage time, resources, workflow and deadlines of lawyer(s) which involves maintaining a filing system for all documents, compiling and organizing materials required for lawyer’s work-in-progress, opening new files, etc.
• Prepare and assist in compiling all court documents including affidavits, application records, books of authority, etc.
• Maintain and organize a detailed system to ensure crucial litigation deadlines are met.
• Coordinate with court registries to resolve inquiries from counsel as they arise.
• Interact with clients, respond to and appropriately elevate client inquiries.
• Perform client account administration which involves ensuring that dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing.
• Receive, research, prepare and follow up on audit inquiries.
• Proper handling of confidential materials and documents.
• Provide clerical and administrative support such as filing, answering the telephone, making travel arrangements, scheduling meetings, performing research as required, photocopying and binding materials, etc.

EDUCATION + EXPERIENCE

• The position requires the successful completion of a Legal Assistant Diploma program.
• A minimum of five years’ experience in general or Commercial Litigation.
• An equivalent combination of education, training and experience may be considered.

KNOWLEDGE + SKILLS

• Technical proficiency including advanced Excel, Word and Adobe skills.
• Excellent communication skills (both oral and written), focused listening, interpersonal and negotiation skills.
• Superior organizational skills and ability to anticipate and plan ahead.
• Sound judgement and analytical skills.
• Ability to work independently as well as thrive in a team-based environment collaborating with team members.
• Attention to detail, organized and time management skills along with the ability to balance daily work.
• Ability to manage pressure and stress when dealing with deadlines and large volumes of work.

EQUITY

iR Corp. is an equal opportunity employer, promoting equity and dignity in the workplace. Adhering to all federal, provincial, and local laws in relation to selection and hiring, we assess qualified personnel without regard to age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), identity, expression, record of offences, sex (including pregnancy and breastfeeding), or sexual orientation. While remaining alert and sensitive to the issues of fair and equitable treatment for all, iR Corp. has a special concern with the participation of members of four designated groups that have traditionally been underrepresented in employment: women, visible minorities, Indigenous peoples, and persons with disabilities. Persons with disabilities requiring assistance to participate fully in the recruitment process can inform us of their needs for accommodation with confidence.