Licensing Assistant, Licensing

CPSBC Careers; Vancouver; On-site; CAD 44,000 - 55,000; Full time

Job summary

CPSBC Careers in Vancouver is seeking a licensing assistant to support onboarding of clinical perfusionists, medical laboratory technologists, radiation therapists, and respiratory therapists ahead of their regulation by the College of Physicians and Surgeons of British Columbia on November 29, 2027.

The role handles applications, verifications, liaises with internal staff, maintains documentation, and communicates with applicants.

Qualifications

• Post-secondary education with training in administrative practices or equivalent.
• High level of accuracy and attention to detail.
• Strong initiative, time management, and organizational skills.
• Excellent written and verbal communication.
• Strong editing and proofreading abilities.
• Ability to work independently and in a team.
• Proficiency with Microsoft Office.
• Ability to maintain confidentiality and exercise good judgement.

Responsibilities

• Process applications from licensed professionals and support onboarding ahead of regulation.
• Verify submissions and documents, act as primary contact for applicants.
• Liaise with internal staff, prepare lists for verification, and maintain documentation.
• Implement process improvements and refer files as needed.
• Communicate with applicants and third parties via email and phone.
• Ensure licence confirmation emails are sent and filed.

Skills

Attention to detail

Time management

Communication skills

Editing and proofreading

Organizational abilities

Team player

Microsoft Office

Confidentiality

Customer service

Education

Post-secondary education with administrative practices training

Tools

Microsoft Office Suite

Job description

Full-time, contract (12 months)

Position summary

Reporting to the licensing supervisor, the licensing assistant is primarily responsible for processing and supporting the onboarding of currently practising clinical perfusionists, medical laboratory technologists, radiation therapists, and respiratory therapists in British Columbia ahead of their regulation by the College of Physicians and Surgeons of British Columbia on November 29, 2027.

Duties and responsibilities

Duties include but are not limited to the following:

• process applications from currently practising clinical perfusionists, medical laboratory technologists, radiation therapists, and respiratory therapists:
  • verify application submissions and identification documents
  • act as primary contact person for applicants
  • liaise with internal team members and provide additional support (if needed) with compiling lists for verification purposes
  • execute process improvements where possible and ensure documentation is maintained, including the procedure manual
  • refer files to the licensing coordinator when required
  • respond to all associated correspondence, emails and phone calls from applicants and third parties
  • ensure licence confirmation emails are sent and filed
• other duties as assigned.

Skills and qualifications

Required skills and qualifications include:

• post-secondary education with training in administrative practices or an equivalent combination of education and experience
• excellent attention to detail and a high level of accuracy
• demonstrated high level of initiative, time management and organizational ability
• excellent communication skills, both written and verbal
• strong editing and proofreading skills
• ability to organize and set work priorities
• ability to work both independently and as a team member
• working knowledge of Microsoft Office applications
• ability to maintain a calm demeanor during busy or stressful times
• ability to exercise good judgement in recognizing the scope of authority and protecting confidential information is a must

The compensation range for this position is $43,978 to $54,972 per year.