Licensing Assistant, Licensing

College of Physicians and Surgeons of BC; Vancouver; Hybrid; CAD 44,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits package

Job summary

The College of Physicians and Surgeons of British Columbia (CPSBC) is seeking a licensing assistant to support onboarding of practicing healthcare professionals ahead of regulatory licensing by CPSBC on November 29, 2027. The role is full-time, contract (12 months), with a hybrid work model and a comprehensive benefits package.

Reporting to the licensing supervisor, you will verify documents, liaise with applicants, and coordinate communications while maintaining confidentiality and process

Qualifications

• Post-secondary education with training in administrative practices or equivalent experience.
• High accuracy and attention to detail.
• Strong initiative, time management and organization.
• Excellent written and verbal communication skills.
• Strong editing and proofreading abilities.
• Ability to set work priorities and manage multiple tasks.
• Ability to work independently and in a team.
• Proficiency with Microsoft Office applications.
• Ability to stay calm during busy periods and protect confidential information.

Responsibilities

• Process applications from licensed clinical professionals (perfusionists, MLTs, radiation therapists, respiratory therapists).
• Verify submissions and identification documents.
• Serve as primary contact for applicants.
• Collaborate with internal teams and assist with verification lists.
• Support process improvements and maintain documentation including manuals.
• Refer files to licensing coordinator when needed.
• Respond to correspondence from applicants and third parties.
• Ensure licence confirmation emails are sent and filed.
• Perform other duties as assigned.

Skills

Attention to detail

Time management

Organizational ability

Communication skills

Editing and proofreading

Independent work

Team collaboration

Microsoft Office

Confidential information handling

Education

Post-secondary education in admin practices

Tools

Microsoft Office

Job description

Full-time, contract (12 months)

Position summary

Reporting to the licensing supervisor, the licensing assistant is primarily responsible for processing and supporting the onboarding of currently practising clinical perfusionists, medical laboratory technologists, radiation therapists, and respiratory therapists in British Columbia ahead of their regulation by the College of Physicians and Surgeons of British Columbia on November 29, 2027.

Duties and responsibilities

Duties include but are not limited to the following:

• process applications from currently practising clinical perfusionists, medical laboratory technologists, radiation therapists, and respiratory therapists:
  • verify application submissions and identification documents
  • act as primary contact person for applicants
  • liaise with internal team members and provide additional support (if needed) with compiling lists for verification purposes
  • execute process improvements where possible and ensure documentation is maintained, including the procedure manual
  • refer files to the licensing coordinator when required
  • respond to all associated correspondence, emails and phone calls from applicants and third parties
  • ensure licence confirmation emails are sent and filed
• other duties as assigned

Skills and qualifications

Required skills and qualifications include:

• post-secondary education with training in administrative practices or an equivalent combination of education and experience
• excellent attention to detail and a high level of accuracy
• demonstrated high level of initiative, time management and organizational ability
• excellent communication skills, both written and verbal
• strong editing and proofreading skills
• ability to organize and set work priorities
• ability to work both independently and as a team member
• working knowledge of Microsoft Office applications
• ability to maintain a calm demeanor during busy or stressful times
• ability to exercise good judgement in recognizing the scope of authority and protecting confidential information is a must

The compensation range for this position is $43,978 to $54,972 per year.

The College of Physicians and Surgeons of British Columbia (CPSBC) has been recognized as one of BC's top employers since 2011 and as a certified Living Wage Employer in BC since 2025. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.

CPSBC is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

CPSBC values the strength diversity brings to our workplace, so if you’re excited about a career at CPSBC but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted.

CPSBC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.