Licensed Executive Assistant – Real Estate

Bighornlaw; Edmonton; On-site; CAD 20,000 - 48,000; Full time

Job summary

Join a top real estate team in Edmonton as a Licensed Real Estate Assistant! This dynamic role involves managing client communications, coordinating transactions, and ensuring compliance with local regulations. Ideal candidates will thrive in a fast-paced environment, showcasing exceptional organizational and communication skills. With a focus on client relationships and transaction management, you'll play a key role in delivering outstanding service. Enjoy a supportive team atmosphere that prioritizes your growth and success while navigating the vibrant real estate market. Elevate your career with personalized mentorship and innovative strategies in this exciting opportunity.

Benefits

Performance Bonuses

Mentorship Programs

Advanced Training

Flexible Work Hours

Qualifications

• Must possess a valid Real Estate License in Edmonton, AB.
• Prior experience in real estate or administrative support is preferred.

Responsibilities

• Manage client communications and coordinate transactions.
• Prepare and manage contracts and real estate documents.

Skills

Organizational Skills

Communication Skills

Client Relationship Management

Problem-Solving

Multitasking

Education

Active Real Estate License

Relevant Experience in Real Estate

Tools

Microsoft Office Suite

MLS Systems

CRM Software (Follow Up Boss, Paragon)

Job description

The Bagga Team with Royallepage Magna • Edmonton , AB , CA

Posted 2 days ago

Description

Join One of Canada's Top Real Estate Teams!

Are you a detail-oriented and ambitious Licensed Real Estate Assistant eager to advance your career? The Bagga Team, ranked in the top 1% nationwide, is looking for a dedicated professional with a valid real estate license who excels in a fast-paced, high-performance environment.

As a vital member of our team, you will work closely with our lead agents and brokers, ensuring seamless operations and an exceptional client experience. Your responsibilities will include managing client communications, coordinating transactions, preparing essential documents, and maintaining timelines to support smooth and successful transactions.

Your expertise, organizational skills, and dedication to excellence will uphold the high standards that set us apart as industry leaders. If you are ready to elevate your real estate career and thrive in a dynamic team environment, we invite you to apply today!

Responsibilities

Client Relationship Management

• Develop and maintain strong client relationships, ensuring a seamless and positive real estate experience.
• Respond promptly and professionally to inquiries, delivering exceptional service throughout the transaction process.

Appointment Coordination

• Schedule and confirm property showings, inspections, closings, and other essential appointments.
• Facilitate clear communication among all stakeholders to ensure efficiency and organization.
• Prepare, review, and manage contracts, agreements, and real estate documents with precision, ensuring compliance with Edmonton’s real estate regulations.
• Maintain accurate and up-to-date documentation for seamless transactions.

Transaction Management & Record Keeping

• Keep detailed records of transactions, communications, and client interactions.
• Monitor key deadlines, ensuring timely completion of all necessary documents and disclosures.

Administrative & Office Support

• Provide comprehensive administrative assistance, including data entry, document management, and office coordination.
• Support the team in daily operations, fostering an organized and efficient work environment.

Marketing & Listing Support

• Assist in developing and managing marketing materials, including property descriptions, photography, and online listings.
• Ensure all property listings remain updated, accurate, and well-positioned across relevant platforms.

Property Showings & Open House Coordination

• Organize and oversee property showings, open houses, and virtual tours to enhance the client experience.
• Handle event logistics efficiently, ensuring a seamless viewing process for buyers and sellers.

Transaction Coordination & Communication

• Serve as a liaison between clients, lenders, inspectors, and other real estate professionals.
• Facilitate clear and proactive communication to prevent and resolve potential issues.

Deadline & Timeline Management

• Monitor critical deadlines throughout transactions, ensuring timely task completion.
• Collaborate with all parties to facilitate smooth and on-time closings while adhering to industry standards.

Problem-Solving & Issue Resolution

• Anticipate and address challenges that may arise during the transaction process.
• Work proactively to develop practical and effective solutions, keeping deals on track.

Legal & Regulatory Compliance

• Ensure full adherence to local, provincial, and federal real estate laws and regulations.
• Uphold the integrity of all transactions through strict compliance and ethical conduct.

Professionalism & Ethical Standards

• Maintain the highest level of professionalism, discretion, and client confidentiality.
• Represent The Bagga Team and Royal LePage Magna with integrity, fostering long-term client trust.

Qualifications

• Active Real Estate License – A valid Real Estate License in Edmonton, AB, Canada is mandatory for this role. This ensures compliance with industry regulations and enables the execution of real estate duties within the region.
• Relevant Experience – Prior experience in real estate, property management, client relations, or administrative support is preferred. Candidates with a strong background in organization and customer service will be highly regarded.
• Exceptional Organizational & Multitasking Abilities – The role demands the ability to effectively manage multiple tasks, prioritize responsibilities, and coordinate schedules in a fast-paced environment. Strong time management skills and keen attention to detail are critical.
• Outstanding Communication Skills – Excellent verbal and written communication is essential for professional interactions with clients, team members, and industry partners. The ability to convey information clearly and effectively will enhance client relationships and ensure seamless transactions.
• Technological Proficiency – Proficiency with Microsoft Office Suite, MLS systems, CRM software (Follow Up Boss, Paragon), and other real estate technology platforms is required. The ideal candidate should be comfortable utilizing digital tools for scheduling, reporting, and transaction management.
• Team-Oriented & Self-Motivated – While independence and self-drive are key, collaboration within the team is equally crucial. The ideal candidate thrives in a dynamic, high-energy environment and contributes positively to the team's success.
• Meticulous Attention to Detail – The ability to handle contracts, manage client communications, and maintain precise records is essential. Accuracy is a priority in real estate transactions to ensure compliance and uphold the highest standards.
• Reliable Transportation & Flexibility – A dependable vehicle is required, as the role involves local travel within Edmonton and surrounding areas. The candidate must be flexible and prepared to attend property showings, client meetings, and site visits as needed.

Compensation

$20,000 – $48,000 + commission & performance bonuses

About The Bagga Team with Royallepage Magna

Join The Bagga Team at Royal LePage Magna

At The Bagga Team, we’re more than just real estate professionals — we’re your trusted partners in navigating Edmonton’s real estate market with integrity, expertise, and results.

Empowering Your Growth: We offer personalized mentorship, advanced training, and cutting-edge tools to help you succeed. Whether you're an experienced appraiser or building your career, our systems support you every step of the way.

Leading Through Innovation: In today’s fast-moving market, we stay ahead with forward-thinking strategies, digital innovation, and unmatched exposure — keeping you one step ahead.

Your Success, Our Priority: We’re committed to your development and offer a collaborative environment where your goals truly matter.

Recognition & Rewards: We celebrate your wins with performance-based incentives, bonuses, and ongoing recognition.