Executive Assistant

Alberta Innovates; Edmonton; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide comprehensive administrative support to its executive team. This full-time role involves managing schedules, coordinating meetings, and facilitating communication with stakeholders. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and professionalism. With a focus on innovation and collaboration, this position offers a unique opportunity to contribute to meaningful projects that drive the organization's mission forward. Join a supportive team dedicated to skill development and work-life balance.

Benefits

Comprehensive benefits

Skill development opportunities

Supportive work environment

Work-life balance

Qualifications

• Experience in a senior administrative role.
• Ability to foster productive relationships and networks.

Responsibilities

• Manage the executive’s schedule and coordinate activities.
• Prepare presentations, reports, briefs, and correspondence.

Skills

Time Management

Multitasking

Written Communication

Oral Communication

Problem-Solving

Decision-Making

Organizational Skills

Attention to Detail

Professionalism

Education

Diploma from a recognized Business or Technical School

Tools

Microsoft Office Suite

Dynamic 365

Job description

Join to apply for the Executive Assistant role at Alberta Innovates

Alberta Innovates is seeking an Executive Assistant to provide executive administrative support for our Finance, People & Culture, and Corporate Services teams. This role supports Vice Presidents, Associate Vice Presidents, and Executive Directors, enabling achievement of corporate and operational goals.

This is a full-time position based in Edmonton Development & Research Park.

Are you our next Executive Assistant? You would be a good fit if you:

• Are resourceful, creative, and forward-thinking, always ready to tackle new challenges
• Enjoy building positive and productive networks and working relationships
• Are effective at working independently to solve problems and make decisions

About Alberta Innovates

We are a provincially funded organization dedicated to addressing key challenges through research and innovation in sectors like health, environment, energy, food, and technology such as AI, nanotech, and omics. Our goal is to diversify Alberta’s economy, improve environmental performance, and enhance Albertans' well-being.

Our subsidiary, InnoTech Alberta, offers scientific, engineering, and technological research capabilities, supporting technology scale-up with a multidisciplinary team across various sectors.

Position Details:

The incumbent will:

• Manage the executive’s schedule and coordinate activities and meetings with stakeholders
• Support major projects and initiatives with internal and external partners
• Answer questions and provide information to support team performance and stakeholder relations
• Maintain clear communication with clients and stakeholders
• Prepare presentations, reports, briefs, and correspondence
• Organize meetings, including booking rooms, preparing agendas, taking minutes, and coordinating logistics
• Arrange domestic and international travel
• Ensure records are filed according to policies
• Support financial processes such as budgeting and expense management
• Handle communications with discretion and professionalism
• Assist staff with deadlines and correspondence
• Mentor other administrative staff and collaborate on projects

Qualifications and Skills:

• Diploma from a recognized Business or Technical School
• Experience in a senior administrative role
• Strong time management and multitasking skills in a fast-paced environment
• Ability to foster productive relationships and networks
• Effective written and oral communication skills
• Problem-solving and decision-making abilities with good judgment
• High confidentiality and professionalism
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and Dynamic 365
• Driver’s license and ability to travel
• Proficiency in English

Why Join Us?

We offer opportunities for skill development, a supportive work environment, comprehensive benefits, and work-life balance. The final candidate will undergo security clearance and provide references. The application deadline is May 18, 2025.

Alberta Innovates is committed to equity and encourages applications from all qualified individuals. Only selected candidates will be contacted for interviews.