Librarian

RGIT Australia; Edmonton; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Flexible health benefits

Modern Edmonton office

Job summary

Amii is seeking a Librarian to architect our intellectual capital, ensuring AI training materials are discoverable, compliant, and preserved. You will lead governance of taxonomies, manage IP records, and oversee archival processes in a fast-paced research environment in Edmonton.

As Reference and Records Librarian, you’ll partner with the Training Team to translate tacit knowledge into structured assets, audit LMS and repositories, and champion licensing and copyright compliance across the

Qualifications

• MLIS from an ALA-accredited institution.
• 3+ years in a corporate library, digital asset management, or knowledge management role.
• Experience managing copyright, licensing, or patent documentation.
• Proficiency with DAM systems, SharePoint/Confluence, and metadata standards.

Responsibilities

• Lead end-to-end design and governance of centralized taxonomies and metadata schemas for AI training assets.
• Audit LMS and internal repositories to reduce silos and knowledge debt.
• Architect automated tagging workflows linking modules to ML research and project outcomes.
• Manage IP Register: authorship, patent disclosures, and copyright status for all research.
• Oversee corporate archival processes to preserve legal agreements and foundational documents.
• Vet third-party educational tools for IP compliance and licensing prior to procurement.
• Establish Knowledge Capture protocols interviewing ML Scientists to translate tacit knowledge into assets.
• Consult during the design phase of new programs to ensure content aligns with research.
• Translate archived knowledge into structured, usable formats for the Training Team.

Skills

Info governance

Knowledge management

Metadata design

Communication skills

Education

MLIS from an ALA-accredited program

Tools

DAM systems

SharePoint

Confluence

Dublin Core

Job description

“Are you a detail-oriented professional who thrives at the intersection of information governance and knowledge mobilization? We are seeking a Librarian who can act as the strategic architect of Amii’s intellectual capital, ensuring our world-class AI research and training materials are discoverable, compliant, and strategically preserved. If you are passionate about protecting Amii’s competitive advantage while enabling our 'AI for good and for all' mission, I want to hear from you!”

About Amii

Alberta Machine Intelligence Institute (Amii) is one of Canada’s three main institutes for artificial intelligence (AI) and machine learning, our world-renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions), training some of the world’s top scientific talent. Our cross-functional teams work collaboratively with Alberta-based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.

About the Role

The Librarian serves a dual-purpose role: acting as a Reference Librarian to support the Training Team through active research, information retrieval, and content discoverability; and as a Records Librarian for the broader organization, governing Intellectual Property (IP), archival standards, and information compliance. By optimizing the organization, searchability, and transfer of training content, they ensure that Amii’s world-class AI education is accessible and scalable. Simultaneously, they protect Amii’s long-term competitive advantage by managing Intellectual Property (IP) records and corporate archives, ensuring our research and innovations are legally documented and strategically preserved.

The Librarian serves as the strategic architect of Amii’s intellectual capital, operating at the intersection of technical knowledge mobilization and organizational governance. This dual-focus role is essential for maintaining the integrity, discoverability, and competitive value of Amii’s outputs. By partnering with the Training Team, the Specialist ensures that our world-class AI literacy programs are built upon a foundation of structured, searchable, and high-fidelity technical content. Simultaneously, the role acts as a corporate steward for Amii’s intellectual property (IP) and historical records, safeguarding our research innovations and ensuring that all assets—from code repositories to educational curriculum—are legally documented, properly licensed, and strategically preserved. This position is a critical enabler of Amii’s "AI for good and for all" mission, ensuring that our institutional knowledge is not only protected but effectively activated to drive industry impact.

The position focuses on achieving excellence in three main accountabilities:

• Knowledge Architecture and Content Optimization
• IP Management & Information Governance
• Knowledge Transfer Facilitation

Required Skills / Expertise

Key Responsibilities:

• Leads the end-to-end design and governance of centralized taxonomies and metadata schemas to ensure world-class discoverability of AI training assets.
• Performs deep-dive audits of the Learning Management System (LMS) and internal technical repositories to identify and eliminate content silos and "knowledge debt" .
• Architects automated tagging workflows that link educational modules to the latest Machine Learning research and project outcomes.
• Serves as the primary steward of the Amii Intellectual Property (IP) Register, meticulously documenting authorship, patent disclosures, and copyright status for all research.
• Oversees the corporate archival process to ensure the long-term preservation of legal agreements and foundational documents.
• Vets third-party educational tools and content for IP compliance and licensing rights prior to organizational procurement
• Establishes standardized "Knowledge Capture" protocols to interview Machine Learning Scientists and translate tacit technical knowledge into searchable assets.
• Serves as a cross-functional technical consultant during the "design phase" of new programs to ensure content alignment with technical research.
• Advocates for the learner by ensuring all archived technical knowledge is translated into structured, usable formats for the Training Team.

Required Qualifications:

• Master of Library and Information Science (MLIS) from an ALA-accredited institution.
• 3+ years in a corporate library, digital asset management, or knowledge management role.
• Demonstrable experience in managing copyright, licensing agreements, or patent documentation.
• Proficiency with Digital Asset Management (DAM) systems, SharePoint/Confluence, and metadata standards (e.g., Dublin Core).

Attributes and Expectations:

• Advanced proficiency in designing taxonomies, ontologies, and metadata schemas (e.g., Dublin Core, MODS) specifically for digital-first technical organizations.
• Strong understanding of Canadian Intellectual Property law, including copyright, trademarks, and the nuances of open-source licensing (MIT, Apache, Creative Commons).
• Experience managing Digital Asset Management (DAM) systems and collaborative platforms like SharePoint, Confluence, or GitHub.
• Ability to synthesize complex, high-level machine learning concepts into organized, searchable information structures.
• Exceptional ability to build relationships across teams—translating the technical needs of Researchers into the organizational needs of the Training Team.
• Meticulous approach to record-keeping and database management, ensuring data integrity across all corporate archives.
• Ability to manage a 50/50 split in accountabilities, demonstrating high levels of autonomy and the capacity to prioritize competing deadlines from different departments.
• Exceptional communication skills with the ability to translate complex accessibility requirements for non-expert stakeholders.
• High attention to detail, specifically regarding digital document structure and technical compliance.
• Professional maturity and resourcefulness in managing multiple competing priorities in a fast-paced environment.
• Demonstrates professional maturity, resourcefulness and self-discipline in engaging in the pursuit of the organization’s goals

What you'll love about us

• A professional yet casual work environment that encourages the growth and development of your skills
• Gain access to the Amii community and events
• A chance to learn from amazing teammates who support one another to succeed
• Competitive compensation, including paid time off and flexible health benefits
• A modern office located in downtown Edmonton, Alberta

Closing September 14, 2026.

Applicants must be legally eligible to work in Canada at the time of application.

Amii is an equal opportunity employer and values a diverse workforce. We encourage applications from all qualified individuals without regard to ethnicity, religion, gender identity, sexual orientation, age or disability. Accommodations for disability-related needs throughout the recruitment and selection process are available upon request. Any information provided by you for accommodations will be kept confidential and won’t be used in the selection process.