Legal Operation and Administration Officer (Contract)

Traveloka; Markham; On-site; CAD 60,000 - 80,000; Full time

Job summary

Traveloka is seeking a Legal Operation and Administration Officer to assist with legal administrative tasks and support the legal team efficiently. The ideal candidate will have a Bachelor's degree and at least 3 years of experience, preferably within a law firm environment. Responsibilities include managing legal documents, scheduling, and office correspondences while ensuring confidentiality and compliance.

Qualifications

• Minimum 3 years of experience in administrative matters.
• Prior experience at a law firm is an advantage.

Responsibilities

• Assist with legal administrative filing and reporting.
• Manage office correspondences and schedules.
• Liaise with external service providers.

Skills

Communication

Time Management

Attention to Detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Legal Operation and Administration Officer (Contract)

Join us to apply for the Legal Operation and Administration Officer (Contract) role at Traveloka.

It's fun to work in a company where people truly BELIEVE in what they're doing!

Job Description

• Assist relevant stakeholders with legal administrative filing, submission, and reporting of legal data.
• Set up, organize, and maintain filing systems (paper and electronic) according to applicable procedures and standards.
• Liaise and coordinate with external service providers when necessary.
• Record, distribute, and monitor deadlines for the legal team.
• Manage office correspondences, including emails, phone calls, and mail, efficiently and promptly.
• Plan and schedule appointments, conferences, meetings, and travel arrangements.
• Manage payments of invoices and monitor budgets.
• Support the team with signing and document requests.
• Maintain communication with other departments.
• Support the team with all administrative functions.

Requirements

• Bachelor's degree graduate.
• Minimum 3 years of experience in administrative matters.
• Prior experience at a law firm is an advantage.
• Able to handle a wide range of matters with minimal supervision.
• Excellent communication and time management skills.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information effectively.
• Team player.
• Advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Fluent in English, both oral and written.

If you enjoy wild growth and working with enthusiastic over-achievers, you'll love your career with us!

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Software Development

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