Legal Coordinator

First Capital; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Coordinator to join their dynamic team. In this role, you will provide essential administrative support to the Legal team, ensuring that all legal documentation is processed efficiently and in compliance with company policies. Your strong organizational skills and attention to detail will be crucial as you manage commercial leasing and property management documents. This innovative firm values its employees and offers a vibrant workplace culture, competitive compensation, and a range of benefits designed to support your well-being and career growth. Join a team that fosters diversity and inclusion, and take your career to the next level!

Benefits

Flexible work arrangements

Company-matched savings plans

Fully paid extended healthcare benefits

Annual wellness subsidy

Tuition & development program

Employee referral program

Rewards and Recognition Programs

Paid time off during December holiday season

Parental leave benefits

Qualifications

• Previous experience in a law firm or commercial real estate company is essential.
• Knowledge of commercial leasing or contracts is required.

Responsibilities

• Provide administrative support to the Legal team and manage legal documents.
• Coordinate with the Leasing team to ensure timely processing of deals.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

Legal Assistant Diploma or Certificate

Tools

Microsoft Office Suite

DocuSign

VTS (View the Space)

Job description

First Capital [TSX: FCR.UN] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment.

THE ROLE:

As Legal Coordinator, you will be responsible for providing administrative support to our Legal team. As the successful candidate for this role, you are analytical with excellent organizational skills, strong attention to detail, and self-motivated to work independently.

WHAT YOU WILL DO:

1. Review and process commercial leasing and property management documents for execution by authorized signing officers of owner companies and tenants using DocuSign primarily.
2. Track all documents in VTS and process for execution.
3. Ensure legal documentation is in line with company policies, procedures, strategies and approved signing authority.
4. Process all electronic filing, saving, and helping keep the western legal team organized on a daily basis.
5. Work closely with the Leasing team to ensure deals are processed and completed in a timely manner.
6. Update the Restrictive Covenant Binder as needed.
7. Conduct corporate and Land Title searches.
8. Process all regional legal invoices.
9. Quarterback deals between the legal team and external counsel; and
10. Participate in special projects and take on other duties as assigned.

WHAT YOU BRING:

1. Legal Assistant Diploma or Certificate, with previous related experience in a law firm or commercial real estate company.
2. Knowledge of commercial leasing or commercial contracts.
3. Experience with drafting and negotiating sophisticated complex commercial leases and ancillary legal documents is an asset.

WHAT YOU NEED TO BE SUCCESSFUL:

1. Well-developed communication skills to effectively collaborate across all levels within and outside the organization.
2. Outstanding time management and organizational capabilities to coordinate multiple competing priorities and deadlines.
3. Pragmatic approach to problem-solving and analytical review with a high level of attention to detail.
4. Strong general computer skills, including proficiency in Microsoft Office Suite; Knowledge of DocuSign and VTS (View the Space) is an asset.

WHAT WE OFFER:

We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees:

1. Flexible work arrangements
2. Company-matched savings plans
3. Fully paid extended healthcare benefits from day one
4. Annual wellness subsidy
5. Tuition & development program
6. Employee referral program
7. Rewards and Recognition Programs
8. Paid time off during December holiday season
9. Parental leave benefits

Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. To discuss any accommodation, please email us at [e-mail].