Legal Billing & Operations Assistant

Squarepoint; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

Squarepoint is seeking a Legal Assistant to support the legal department with invoice review, processing, and coordination with external counsel. You will onboard law firms, create matter IDs, and prepare periodic reports while ensuring compliance with agreed billing terms.

The role requires strong MS Office skills, meticulous attention to detail, and excellent English communication. You will interact with finance and external providers across regions and perform ad hoc administrative tasks as

Qualifications

• Bachelor’s degree in law, commerce, data analytics, or related field.
• Experience as legal assistant or paralegal.
• Strong MS Office skills, especially Word, Outlook, and Excel.
• Ability to work with colleagues across multiple regions.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal English communication.

Responsibilities

• Manage the legal invoice system, onboarding law firms, creating matter IDs, and preparing reports.
• Receive, log, and track invoices from external counsel and service providers.
• Review invoices for completeness, accuracy, and compliance with billing terms.
• Identify discrepancies, non-compliant charges, duplicates, or missing information.
• Route invoices to stakeholders for review and approval.
• Submit approved invoices to finance/accounts payable per internal procedures.
• Monitor invoice status and follow up on approvals, rejections, and queries.
• Serve as a point of contact between legal, finance, and external counsel on billing matters.
• Perform other ad hoc admin tasks to support the Legal team.

Skills

Communication in English

Multitasking

Attention to detail

Collaboration across regions

Education

Bachelor’s degree in law, commerce, data analytics

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Squarepoint is seeking a Legal Assistant to support the legal department with invoice review, processing, and coordination with external counsel. You will onboard law firms, create matter IDs, and prepare periodic reports while ensuring compliance with agreed billing terms.

The role requires strong MS Office skills, meticulous attention to detail, and excellent English communication. You will interact with finance and external providers across regions and perform ad hoc administrative tasks as