Legal Assistant

Squarepoint; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

Squarepoint is seeking a Legal Assistant to support the legal department with invoice review, processing, and coordination with external counsel. You will onboard law firms, create matter IDs, and prepare periodic reports while ensuring compliance with agreed billing terms.

The role requires strong MS Office skills, meticulous attention to detail, and excellent English communication. You will interact with finance and external providers across regions and perform ad hoc administrative tasks as

Qualifications

• Bachelor’s degree in law, commerce, data analytics, or related field.
• Experience as legal assistant or paralegal.
• Strong MS Office skills, especially Word, Outlook, and Excel.
• Ability to work with colleagues across multiple regions.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal English communication.

Responsibilities

• Manage the legal invoice system, onboarding law firms, creating matter IDs, and preparing reports.
• Receive, log, and track invoices from external counsel and service providers.
• Review invoices for completeness, accuracy, and compliance with billing terms.
• Identify discrepancies, non-compliant charges, duplicates, or missing information.
• Route invoices to stakeholders for review and approval.
• Submit approved invoices to finance/accounts payable per internal procedures.
• Monitor invoice status and follow up on approvals, rejections, and queries.
• Serve as a point of contact between legal, finance, and external counsel on billing matters.
• Perform other ad hoc admin tasks to support the Legal team.

Skills

Communication in English

Multitasking

Attention to detail

Collaboration across regions

Education

Bachelor’s degree in law, commerce, data analytics

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

The Legal Assistant is responsible for supporting the legal department in the review, coordination,

administration, and processing of invoices submitted by external legal counsel and other legal service providers.

Position Overview:

• Managing the legal invoice system, including onboarding law firms, creating matter IDs, and preparing reports.
• Receive, log, and track invoices from external counsel and legal service providers.
• Review invoices for completeness, accuracy, and compliance with agreed billing terms, and
• Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting information.
• Route invoices to the appropriate legal and business stakeholders for review and approval.
• Submit approved invoices to finance/accounts payable in line with internal procedures and
• Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment queries
• Act as a point of contact between the legal department, finance/accounts payable, and external counsel on billing and invoice matters.
• Other ad hoc admin tasks to support the Legal team members.

Required qualifications:

The ideal candidate for the Legal Assistant position will have the following qualifications and skills:

• Bachelor’s degree in law, commerce, data analytics or a related subject.
• Previous experience as a legal assistant, paralegal, or equivalent.
• Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
• Ability to work well with colleagues across multiple regions.
• Highly organised with the ability to prioritise and manage multiple tasks.
• Excellent attention to detail.
• Outstanding communication in English (both written and verbal).