*Legal Assistant – Litigation

Recrute Action; Montreal (administrative region); Hybrid; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Summer schedule

Personal days

Home office allowance

Employer-paid insurance

Telemedicine service

Retirement plan

Employee assistance program

Parent caregiver support

Leadership accessibility

Wellness committees

Growth opportunities

Job summary

Recrute Action in Montreal, QC is seeking an experienced litigation administrative assistant to support a team of professionals across a variety of files. You will organize calendars, coordinate hearings, and ensure deadlines are met while delivering professional client service.

The role requires 3 to 5 years of litigation experience, strong French language skills, good English, and proficiency in Microsoft Office.

Qualifications

• Diploma in secretarial studies or legal secretarial studies or equivalent.
• 3 to 5 years of litigation experience.
• Excellent command of French (written and spoken).
• Strong command of English (written and spoken).
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Knowledge of Maître and iManage Work 10 is a plus.
• Strong organizational skills and ability to manage multiple files.
• Client-service mindset with attention to detail.

Responsibilities

• Provide proactive support to professionals in managing and following up on legal files.
• Coordinate calendars and organize meetings, hearings, appointments, and events.
• Ensure deadlines are met and follow up on deliverables and client files.
• Communicate with clients professionally and courteously.
• Prepare required documentation, including pleadings, exhibits, and authorities.
• Transcribe dictations and review documents for quality and accuracy.
• Perform administrative tasks including billing support, time entry, and expense reports.
• Provide general administrative support as needed.

Skills

French language proficiency

English language proficiency

Microsoft Office

Bilingual communications

Organizational skills

Attention to detail

Education

Diploma in secretarial studies or legal secretarial studies

Tools

Maître

iManage Work 10

Job description

You enjoy fast-paced environments where no two days are the same and where your contribution truly makes an impact. This litigation role allows you to leverage your organizational skills, attention to detail, and versatility while working closely with dedicated professionals on a variety of files.

What is in it for you:

• Annual salary based on experience: 65K-75K.
• Hybrid work model: 2 days per week in the office.
• Summer schedule with Friday afternoons off from July through Labor Day.
• Personal days to use throughout the year based on your needs.
• IT equipment provided for remote work, plus an allowance to set up your home office.
• Fully employer-paid group insurance coverage.
• Telemedicine service to avoid long wait times.
• Simplified retirement plan with employer contributions.
• Employee assistance program focused on mental and emotional well-being.
• 50% reimbursement with partner caterers for parents of young children.
• Accessible leadership team and a people-first work environment.
• Active internal committees, including social and wellness initiatives.
• Access to professional support and real growth opportunities.
• Inclusive, respectful, and collaborative organizational culture.

Responsibilities:

• Provide proactive support to professionals in managing and following up on legal files.
• Coordinate calendars and organize meetings, hearings, appointments, and events.
• Ensure deadlines are met and follow up on deliverables and client files.
• Communicate with clients in a professional and courteous manner.
• Prepare required documentation, including pleadings, exhibits, and authorities.
• Transcribe dictations and review documents for quality and accuracy.
• Perform various administrative tasks, including billing support, time entry, expense reports, and document management.
• Provide general administrative support as needed.

What you need to succeed:

• Diploma in secretarial studies, legal secretarial studies, or equivalent training.
• 3 to 5 years of litigation experience (required).
• Excellent command of French, both spoken and written, to ensure high-quality legal documentation and communications.
• Good command of English, both spoken and written, to communicate with English-speaking clients and handle bilingual files.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Knowledge of specialized software such as Maître and iManage Work 10 is an asset.
• Strong organizational skills, ability to manage priorities, and handle multiple files simultaneously.
• Client-service mindset, professionalism, attention to detail, and accuracy.
• Team spirit, initiative, and ability to work in a demanding environment.